Chapter 208 - Relocation Benefits

(208.01 to 208.79 Inclusive: Not Allocated)

(Section 1 to 7 Inclusive: Not Allocated)

Section 8 – Relocation Expenses

208.80 – Application and Definitions

208.80(1) (Application) This section applies to an officer or non-commissioned member of the Regular Force or the Reserve Force on Class C Reserve Service to whom Section 9 (Integrated Relocation Program) does not apply.

208.80(2) (Service couple) When an officer or non-commissioned member is a spouse or common law partner of another member:

  1. if they are both moved on posting from and to the same place of duty they shall be reimbursed under this section as if the junior in rank, or if they are the same rank, as if one of them was a dependant but not a member of the Canadian Forces; and
  2. in any other case, each shall be reimbursed under this section, but one may not be reimbursed in respect of a dependant claimed by the other.

208.80(3) (Definitions) The definitions in this paragraph apply in this section.

commercial lodgings

means lodgings obtained in a hotel, motel, tourist home, guest cottage or similar establishment that caters to the general public at predetermined rates.

dependant

means, in respect of an officer or non-commissioned member

  1. the member's spouse or common-law partner, who is normally resident with the member at the member's place of duty or who, if living separately, is doing so for military reasons;
  2. a relative by blood, marriage or common-law partnership or adoption legally or in fact who is normally resident with the member and for whom the member may claim a personal exemption under the Income Tax Act;
  3. a housekeeper, if the member is single and has a dependent child as defined in CBI 205.015 (Interpretation) for whom the member maintains a home in which the member also normally resides;
  4. a child who is normally resident with the member and for whom the member would have been eligible to claim a personal exemption under the Income Tax Act if the child were a relative by blood, marriage or common-law partnership or adoption legally or in fact and for whom the member has accepted full financial responsibility and has commenced adoption proceedings;
  5. a child or legal ward of the spouse or common-law partner or the member, or of the spouse or common-law partner and the member, or an individual adopted legally or in fact by the spouse or common-law partner or the member, or by the spouse or common-law partner and the member, who cannot be claimed as a personal exemption by the member under the Income Tax Act but who is single and in full-time attendance at school or university, if it would be equitable and consistent with the purpose of this section that such a person be a dependant; or
  6. a family member who is permanently residing with the member, but who is precluded from qualifying as a dependant under the Income Tax Act because the family member receives a pension.
family housing

has the same meaning as prescribed in the Charges for Family Housing Regulations (Volume IV of the QR&O, Appendix 4.1).

in-transit storage

means the temporary storage of household goods and effects either immediately prior or subsequent to movement of the household goods and effects at public expense, including a move on release.

non-commercial lodgings

means lodgings obtained other than as described in the definition commercial lodgings and includes lodgings obtained in a travel trailer, camper, tent or private home.

place of duty

means the place at which an officer or non-commissioned member usually performs their normal military duties and includes any place in the surrounding geographical area that is determined to be part thereof by the Chief of the Defence Staff or such other officer as the Chief of the Defence Staff may designate.

spouse

in relation to a member, does not include a spouse who is living separate and apart, within the meaning of the Divorce Act, sfrom the member.

transportation

when used in relation to household goods and effects, includes, where applicable and with respect to any one move, in-transit storage for a period not exceeding 60 days and, when approved by the Minister, a period not exceeding 120 days.

208-801 - Special Powers of the Minister – Reimbursement of Relocation Expenses

208.801(1) (Definition) In this instruction,

compensation

means all expenses and all benefits, whether primarily of a financial nature or not, described in this section.

208.801(2) (Ministerial approval of relocation expenses) The Minister may approve reimbursement of all or part of the expenses reasonably incurred by an officer or noncommissioned member or their dependants that are directly related to, or that arise directly out of, the member's relocation and that are not specifically provided for in this section, but only if such reimbursement would be equitable and consistent with the purpose of this section.

208-81 - Transportation and Travelling Entitlements on Release – Alien Members – Regular Force

When an officer or non-commissioned member to whom paragraph (4) of article 15.04 (Place of Release) of the QR&O applies is released, the member may be granted the benefits under:

  1. CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants) for the move, and
  2. CBI 208.9952 (Shipment of Unaccompanied Personal Baggage – Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants) in respect of the shipment of the member's personal baggage,

as if the member were moving on posting to such place as the Minister may determine.

208-82 - Movement of Dependants

208.82(1) (Eligibility) Subject to paragraphs (3) and (5), an officer or non-commissioned member is entitled to move their dependants at public expense:

  1. from one place of duty to another, when the member is moved within Canada and the United States of America, other than temporarily;
  2. from one place of duty to another, when the member is moved from a place of duty within Canada and the United States of America to a place of duty outside Canada and the United States of America, if:
    1. the move of the member is for an expected period of six months or more, and
    2. the member will remain at the new place of duty for an expected period of six months or more after the arrival of the member's dependants;
  3. from one place of duty to another, when the member is moved from a place of duty outside Canada and the United States of America to a place of duty within Canada or the United States of America, if

    1. the dependants were moved at public expense to a place of duty outside Canada and the United States of America,
    2. the member acquired the dependant while serving outside Canada and the United States of America, or
    3. it is the first such move of the member and the member had the dependant at the time of the member's enrolment outside Canada and the United States of America;
  4. from one place of duty to another, when the member is moved, other than temporarily, from a place of duty outside Canada and the United States of America to another place of duty outside Canada and the United States of America;
  5. from one place to another, as if the move were between two places of duty, when an emergency exists and, in the opinion of the Minister, it is necessary to evacuate or move dependants;
  6. from the member's place of duty to a place approved by the Chief of the Defence Staff, as if the move were to a place of duty, when the dependants have been moved under subparagraph (b) or (d) and, in the opinion of the Chief of the Defence Staff, they should be moved before the member;
  7. subject to the approval of the Chief of the Defence Staff in each case, from the place where the member ordinarily resided on commencing Class C Reserve Service to the place of duty where the member is first moved within Canada and the United States of America, other than temporarily;
  8. from the member's place of duty to a place approved by the Minister, as if the move were to a place of duty, when the member is moved from either an isolated place in Canada as established and determined by the Chief of the Defence Staff or from the United States of America to a place where it is not desirable to move from dependents, and in the opinion of the Minister, it is necessary to move the dependants from the place at which they are residing; or
  9. subject to the approval of the Minister:
    1. from the place to which they were moved under subparagraph (e), (f) or (h), or
    2. from the place to which they were moved in the circumstances described in subparagraph (e), (f) or (h) and for which reimbursement was made under CBI 208.885 (Reimbursement When Dependants Move in Advance of the Officer or Non-commissioned Member),to the member's place of duty.

208.82(2) (Entitlement to benefits) Subject to paragraph (3) and, for an officer or noncommissioned member of the Reserve Force on Class C Reserve Service, the approval of the Chief of the Defence Staff in each case, when the member or their dependants are authorized to move, they are entitled to the benefits under CBI 208.83 (Transportation and Travelling Expenses –Move of Officers and Non-commissioned Members on Posting or of Dependants) for the journey from the last place of duty to which the member was moved other than temporarily to the place to which the member is or could be provided with those benefits.

208.82(3) (Subsequent entitlement to move dependants) When an officer or noncommissioned member is serving at a place of duty to which the member's dependants have not been moved at public expense and the member becomes entitled to move them in accordance with paragraph (1) or (2), the member is, in lieu of the entitlement from their present place of duty, entitled

  1. to the benefits under CBI 208.83 for the move of the member's dependants to the new place of duty from the place where they are residing, but the amount of those benefits may not exceed the amount of the benefits to which the member would have been entitled if the dependants had been moved by the most direct route to the new place of duty from the last place to which they were moved at public expense, or
    1. the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense, through any intermediate places of duty to which the member was entitled to move them at public expense;
  2. if the member had dependants at the time of enrolment and they have never been moved at public expense, to reimbursement of the member's actual costs incurred since enrolment in moving the member's dependants to the new place of duty, but the amount of reimbursement may not exceed the amount of the benefits that would have been payable under CBI 208.83 if the dependants had been moved from the member's first place of duty to the new place of duty by the most direct route through any intermediate places of duty to which the member was entitled to move them at public expense; or
  3. to the benefits under CBI 208.83 for the move of the member's dependants to the intended place of residence outside Canada from the place where they are residing, but

    1. the amount of those benefits may not exceed the amount of the benefits to which the member would have been entitled if the dependants were moved to the intended place of residence from

      1. the last place to which they were moved at public expense, or
      2. the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense, and
    2. prior payment shall be made by the member of the cost of the hypothetical move of the dependants to the member's intended place of residence from the port of embarkation or the border point in Canada nearest to the member's intended place of residence.

208.82(4) (Prohibition of movement of dependants – medical reason) If a medical examination conducted under article 34.22 (Medical Examination – Dependants) of the QR&O indicates that it is undesirable for the dependants to proceed to the place of duty of the officer or non-commissioned member, the officer commanding the command may prohibit their movement at public expense.

208.82(5) (Prohibition of movement of dependants – public interest) When the Chief of the Defence Staff considers it in the public interest, the Chief of the Defence Staff may prohibit the movement of dependants at public expense but may subsequently authorize their movement at public expense to the place of duty at which the officer or non-commissioned member is then serving other than temporarily.

208.83 – Transportation and Travelling Expenses – Move of Officers and Non-Commissioned Members on Posting or of Dependants

208.83(1) (Entitlement) If an officer or noncommissioned member is authorized to move on posting to a new place of duty or to move their dependants under CBI 208.82 (Movement of Dependants), the member is entitled to the benefits described in this instruction for the mode of transportation that is authorized by the Chief of the Defence Staff as being the most economical and practical in the circumstances.

208.83(2) (Travel by private motor vehicle, airplane or boat) If the officer, non-commissioned member or dependant travels by private motor vehicle, airplane or boat, the member is entitled to

  1. for accommodation,

    1. reimbursement of actual and reasonable expenses incurred for commercial lodgings, or
    2. the amount for non-commercial lodgings established by the Treasury Board for public service employees travelling in similar circumstances;
  2. in respect of each person who travels,

    1. the appropriate meal allowances established by the Treasury Board for public service employees travelling in similar circumstances, and
    2. the miscellaneous allowance comprised of 12% of the member's full meal rate and 6% of the full meal rate for the member's spouse and each accompanying dependant or extended family member, regardless of age; and
  3. if the member certifies that they or one of their dependants operated the motor vehicle, airplane or boat,

    1. for travel by motor vehicle or airplane, the expenses set out by the Department of Finance for relocation, or
    2. for travel by boat, to the expenses set out by the Department of Finance for relocation, as if they had travelled by motor vehicle.

Effective 1 October 2002

208.83(3) (Travel by commercial air) If the officer, non-commissioned member or dependant travels by commercial air, the member is entitled to

  1. reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and
  2. in respect of each person who travels,

    1. economy air fare,
    2. reimbursement of actual and reasonable expenses incurred for meals necessarily purchased aboard the aircraft, and
    3. the incidental expense allowance established by the Treasury Board for public service employees traveling in similar circumstances.

208.83(4) (Travel by rail) If the officer, noncommissioned member or dependant travels by rail, the member is entitled to

  1. reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and
  2. in respect of each person who travels,

    1. train fare as follows:

      1. coach class for a journey of less than four hours,
      2. a parlour car seat for a day journey of more than four hours, or
      3. a roomette for an overnight journey,
    2. reimbursement of actual and reasonable expenses incurred for meals necessarily purchased aboard the train, and
    3. the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

208.83(5) (Shipment of motor vehicle) If the officer or non-commissioned member or a dependant

  1. travels by military air or commercial carrier and ships a motor vehicle that is registered in the name of the member or a dependant, or jointly, the member is entitled to be reimbursed the actual and reasonable expenses incurred to ship that vehicle between the two places of duty; or
  2. owns two motor vehicles that are registered in the name of the member or a dependant, or jointly, and

    1. travels by both vehicles, the member is entitled to be reimbursed the expenses set out in sub-subparagraph (2)(c)(i) for each vehicle, or
    2. travels by one vehicle and ships the other vehicle, the member is entitled to be reimbursed the expenses set out in sub-subparagraph (2)(c)(i) for the vehicle that is driven and the actual and reasonable expenses incurred to ship the other vehicle between the two places of duty.

208.83(6) (Travel by bus) If the officer, noncommissioned member or dependant travels by bus, the member is entitled to

  1. reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and
  2. in respect of each person who travels,

    1. bus fare,
    2. the appropriate meal allowances established by the Treasury Board for a public service employee travelling under similar circumstances, and
    3. the incidental expense allowance established by the Treasury Board for a public service employee travelling under similar circumstances.

208.83(7) (Travel by military air or ground transport) If the officer, non-commissioned member or dependant travels by military air or ground transport, the member is entitled to:

  1. reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and
  2. in respect of each person who travels,

    1. the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances, and
    2. the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

208.83(8) (Travel by ship) If the officer, noncommissioned member or dependant travels by inland, coastal or transoceanic ship, the member is entitled to

  1. reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and
  2. in respect of each person who travels,

    1. the transportation and accommodation expenses established by the Treasury Board for a public service employee travelling in similar circumstances,
    2. reimbursement of actual and reasonable expenses necessarily incurred for meals during the journey, and
    3. the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

208.83(9) (Travel unavoidably interrupted) If the journey of the officer or non-commissioned member or a dependant travelling under this instruction is unavoidably interrupted, or includes a scheduled stopover, the member is entitled to

  1. in respect of lodgings necessarily obtained during the interruption or stopover,

    1. reimbursement of actual and reasonable expenses incurred for commercial lodgings, or
    2. the amount established for noncommercial lodgings by the Treasury Board for a public service employee travelling in similar circumstances; and
  2. in respect of each person who travels,

    1. the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances, and
    2. the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

208.83(10) (Reimbursement of actual and reasonable expenses necessarily incurred) In respect of expenses that are not described in this instruction, the officer or non-commissioned member is entitled to reimbursement of actual and reasonable expenses necessarily incurred during the journey for transportation and accommodation.

Amendment 2/03

208.831 – Additional Transportation Entitlements on Restricted Postings – Officers and Non-Commissioned Members

An officer or non-commissioned member who is serving at a place of duty to which the move of the member's dependants was not authorized is, when the move of the member's dependants to that place is authorized, entitled to:

  1. travel to the place where the member's dependants are residing and return to the member's place of duty; and
  2. the benefits under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants) in respect of that journey.

208.832 – House Hunting Trip

208.832(1) (Authorization) When an officer or non-commissioned member is authorized to be moved at public expense on posting:

  1. from a place of duty in Canada to another place of duty in Canada,
  2. from a place of duty in the United States of America to a place of duty in Canada, or
  3. subject to approval by the Chief of the Defence Staff in each case, from a place of duty in Canada to a place of duty outside Canada,

the member or the member's spouse or common-law partner, or both, may be authorized a return trip not to exceed seven calendar days and six nights, including travel, to the new place of duty for the purpose of seeking accommodation.

208.832(2) (Authorization – posting from outside Canada or United States of America) When an officer or non-commissioned member is authorized to be moved at public expense on posting from a place of duty outside Canada or the United States of America to a place of duty in Canada, the member or the member's spouse or common-law partner may be authorized a return trip to the new place of duty for the purpose of seeking accommodation.

208.832(3) (Reimbursement) An officer or non-commissioned member who is authorized a return trip to the new place of duty under paragraph (1) or (2) may be reimbursed the actual and reasonable costs of transportation, accommodation, meals and incidental expenses for a maximum of seven calendar days and six nights, including travel.

208.832(4) (Reimbursement for spouse or common-law partner) Reimbursement of the actual and reasonable cost of transportation, accommodation, meals and incidental expenses may be authorized on behalf of the spouse or common-law partner of an officer or non-commissioned member if the spouse or common-law partner accompanies the member under paragraph (1) or if the spouse or common-law partner travels alone under paragraph (1) or (2).

208.832(5) (Limitation) Reimbursement of expenses under this instruction shall not exceed the expenses authorized by the Treasury Board for public service employees under like circumstances for a maximum of seven days and six nights, including travel. 

(208.833: Not Allocated)

208.834 – Storage of Private Motor Vehicle and Related Transportation and Travelling Expenses

208.834(1) (Eligibility) This instruction applies to a member who, after 31 January 2011:

  1. owns a private motor vehicle (PMV), including a motorcycle and a motorized scooter;
  2. is posted – not attached posted – from a place of duty in Canada to another place of duty in Canada; and
  3. is prohibited, in accordance with orders or instructions issued by the Chief of the Defence Staff, from moving the member's dependants and household goods and effects.

208.834(2) (Entitlement) A member is entitled to be reimbursed:

  1. for storing their PMV at a commercial storage facility, for actual and reasonable storage expenses;
  2. for storing their PMV at a non-commercial storage facility, for actual and reasonable storage expenses to a maximum of $30 per month;
  3. if no commercial storage facility is available at the place of duty, for return travel expenses to the nearest commercial storage facility outside their former place of duty, in accordance with the Canadian Forces Temporary Duty Travel Instruction;
  4. if the member is subsequently posted and is not entitled to receive any benefit under the Canadian Forces Integrated Relocation Program, for the most economical and practical of:

    1. shipment expenses of their stored PMV to the new place of duty, in accordance with paragraph (5) of CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Noncommissioned Members on Posting or of Dependants); and
    2. return travel expenses to the storage facility, in accordance with CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-Commissioned Members on Posting or of Dependants);
  5. if the member is posted back to the former place of duty, for return travel expenses to the commercial storage facility, in accordance with the Canadian Forces Temporary Duty Travel Instruction;
  6. if the PMV is stored at a storage facility outside the member's place of duty and the PMV cannot be prepared for road operation in one day, for duty travel expenses with one overnight stay, in accordance with the Canadian Forces Temporary Duty Travel Instruction; and
  7. if the PMV is stored at a commercial storage facility, for actual and reasonable expenses – to a maximum of $200 – required to restore the vehicle to roadworthiness, including labour charges associated with a mandatory safety check, towing charges, brake cleaning/adjustments, as well as labour and minor parts associated with a minor tune up.

208.84 – Shipment of Household Goods and Effects

208.84(1) (Interpretation) For the purpose of this instruction:

  1. carload means the contents of a standard 12.34-metre railway box car;
  2. when the charges in respect of shipping household goods and effects are made by cubic capacity, 2.83 cubic metres shall be considered to be the equivalent of 454 kilograms; and
  3. where the weight of household goods and effects that may be moved or stored at public expense is fixed, it is inclusive of the weight of packing materials.

208.84(2) (Maximum allowable amounts) Subject to paragraph (6), when the dependants of an officer or non-commissioned member are moved under subparagraph (1)(a), sub-subparagraph (1)(c)(iii) and paragraph (2) of CBI 208.82 (Movement of Dependants) or, if the move is to a place in Canada or the continental United States of America, subparagraph (1)(e), (f), (g), (h) or (i) of CBI 208.82, the public bears the cost of packing, crating, cartage, transportation to the new place, unpacking and uncrating of household goods and effects not exceeding, except when the Minister in exceptional circumstances approves a higher amount:

  1. if moved by rail – one carload;
  2. if moved by water – 12,712 kilograms;
  3. if moved by road – 9,080 kilograms; or
  4. if moved by more than one mode of transportation – for the whole of the journey, whichever is the greater of the quantities described in subparagraphs (a), (b) and (c) for the modes of transportation actually used.

Movement of household goods and effects on release, from a place of duty in Canada to an intended place of residence outside Canada, is subject to payment by the member of the cost of the hypothetical move of the household goods and effects, including unpacking and uncrating outside Canada, to the intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence.

208.84(3) (Storage of household goods and effects) When the dependants of an officer or non-commissioned member are granted transportation from a place of duty within Canada or the United States of America to a place outside Canada and the United States of America or when the dependants are granted transportation but the Chief of the Defence Staff considers it not in the public interest to ship the household goods and effects of the member to the member's new place of duty, the member is entitled, within the maximum allowable under paragraph (2), to have the public bear the cost of:

  1. the following:
    1. packing, crating, cartage and transportation of household goods and effects to the nearest place where appropriate storage facilities are available,
    2. storage of household goods and effects until they can be restored to the member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily, and
    3. packing, crating, cartage, transportation, unpacking and uncrating of household goods and effects when they are restored to the member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily; or
  2. if the member has not exercised the entitlements under subparagraph (a), the packing, crating, cartage and transportation to, and the unpacking and uncrating of the member's household goods and effects at, the place of duty in Canada or the United States of America at which the member is serving other than temporarily from

    1. the last place to which they were moved at public expense, or
    2. the place in Canada or the United States of America where they are located, except that the cost may not exceed the cost that would be incurred under sub-subparagraph (i).

208.84(4) (Member without dependants)

  1. When an officer or non-commissioned member without dependants

    1. is moved, other than temporarily, from one place of duty to another within Canada and the United States of America,
    2. is granted the benefits under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants), or
    3. could be granted the benefits under CBI 208.83 but for the fact that the member is required for service reasons to remain at the place of duty,
    4. the member is, subject to paragraph (6), entitled to have the public bear the costs described in paragraph (2).
  2. For the purpose of this paragraph and subject to the approval of the Chief of the Defence Staff, an officer or noncommissioned member is deemed to be a member without dependants when the member is moved but is not accompanied by a dependant because their dependant is living apart from the member for other than service reasons.

208.84(5) (Storage of household goods and effects – members without dependants) An officer or non-commissioned member without dependants is entitled to the costs described in paragraph (3) when:

  1. under paragraph (4), the Chief of the Defence Staff

    1. prohibits the movement of household goods and effects, or
    2. limits the weight of household goods and effects that may be moved, in which case the combined weight that is moved and stored at public expense shall not exceed in total the weight limits under paragraph (2); or
  2. the member is moved, other than temporarily, from a place of duty in Canada or the United States of America to a place of duty outside Canada and the United States of America.

208.84(6) (Reimbursement for move of household goods and effects) When an officer or non-commissioned member is serving at a place of duty to which the member's household goods and effects have not been moved at public expense and the member becomes entitled to move them in accordance with paragraph (2) or (4), the member is, in lieu of the entitlement from the present place of duty, entitled to:

  1. reimbursement of the member's actual costs incurred in moving them to the new place of duty from the place where they are located, but the amount of reimbursement may not exceed the cost that would have been borne by the public under paragraph (2) or (4) if the household goods and effects had been moved by the most direct route to the new place of duty from

    1. the last place to which they were moved at public expense, or
    2. the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense,
    through any intermediate places of duty to which the member was entitled to move them at public expense;
  2. if the member had household goods and effects upon enrolment and they have never been moved at public expense, reimbursement of the member's actual costs incurred since enrolment in moving their household goods and effects to the new place of duty, but the amount of reimbursement may not exceed the cost that would have been borne by the public under paragraph (2) or (4) if they had been moved by the most direct route from the member's first place of duty through any intermediate places of duty to which the member was entitled to move them at public expense; or
  3. reimbursement of the member's actual costs incurred in moving the household goods and effects to the intended place of residence outside Canada from the place where they are located, but

    1. the amount of reimbursement may not exceed the cost that would have been borne by the public if the household goods and effects were moved from

      1. the last place to which they were moved at public expense, or
      2. the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense, and
    2. payment shall be made by the member of the cost of the hypothetical move of the household goods and effects, including unpacking and uncrating outside Canada, to the intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence.

208.84(7) (Conditions for furnished accommodation)

  1. Subject to subparagraph (b), when the shipment of household goods and effects is authorized in accordance with this instruction and the officer or non-commissioned member is able to obtain furnished but not unfurnished accommodation for the member and the member's dependants at the new place of duty, the commanding officer may authorize the member to receive:

    1. the costs described in paragraph (2) and the necessary cost of cartage and storage at the new place of duty for a period not exceeding six months, or
    2. the costs described in paragraph (3).
  2. Subject to subparagraph (c), storage charges shall not be paid under this paragraph when, in respect of the same period, the officer or non-commissioned member is in receipt of Separation Expense under CBI 208.997 (Separation Expense) or would be entitled to Separation Expense but for the fact that the member is provided with rations, quarters or rations and quarters without charge, unless the member is again moved to a place of duty:

    1. to which the member's dependants, household goods and effects cannot be moved at public expense, or
    2. at which the member is unable to find appropriate accommodation for their dependants.
  3. Subparagraph (b) does not apply:

    1. to an officer or non-commissioned member who is ordered to occupy single quarters if the commanding officer certifies that the dependants are residing in furnished accommodation in the locality of the base or other unit or element of the member, or
    2. when the dependants of an officer or non-commissioned member have been moved under subparagraph (1)(e) of CBI 208.82.

208.84(8) (Storage of household goods and effects – furnished family housing) When an officer or non-commissioned member is posted to a base or other unit or element at which furnished family housing is provided, the officer commanding the command may authorize the storage of all or part of the member's household goods and effects at public expense at the nearest place at which adequate storage facilities are available.

208.84(9) (Partial shipment of household goods and effects) When it is desirable and in the public interest to authorize shipment of only part of the household goods and effects that may be moved under paragraph (2), storage of the remainder may be authorized at public expense at the nearest place where adequate storage facilities are available, until it can be restored to the officer or non-commissioned member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily. The combined quantity of household goods and effects that may be shipped and stored under this instruction shall not exceed the amounts described in paragraph (2).

208.84(10) (Limit) When shipment or storage is authorized in accordance with this instruction, the commanding officer shall determine the most economical suitable method, at the owner's risk, of shipment or storage. Reimbursement shall not exceed the costs that would have been incurred had the method determined by the commanding officer been employed.

208.84(11) (Liability of the Crown) In no case shall any liability be assumed on behalf of the Crown for accident or damage in respect of shipment or storage in accordance with this instruction.

208.84(12) (Shipment of household goods and effects – release outside Canada) Despite anything in the CBI, an officer or noncommissioned member who intends to reside outside Canada and is released at a place of duty outside Canada is entitled to have the public bear the cost of packing, crating, cartage and transportation of their household goods and effects from the last place in Canada to which they were moved at public expense to the intended place of residence, subject to payment by the member of the cost of the hypothetical move of the household goods and effects to the member's intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence. Where the household goods and effects of a member are located at the port of embarkation in Canada nearest to the intended place of residence outside Canada the public bears the cost of packing, crating, cartage and transportation of the member's household goods and effects to shipboard only.

208.84(13) (Authorization of partial shipment of household goods and effects) Despite any other provisions in this instruction, when it is desirable and in the public interest to authorize the shipment of all or a part specified by the Minister of the household goods and effects of an officer or non-commissioned member to a location determined by the Minister in connection with

  1. the move of the dependants of a member under subparagraph (1)(b) of CBI 208.82, or
  2. the move of a member without dependants under subparagraph (5)(b),

the public shall bear the cost of packing, crating, cartage, transportation to the new place of duty, unpacking and uncrating for that part of the household goods and effects which are authorized for shipment, and the benefits under subparagraph (3)(a) shall apply to the remainder of the household goods and effects which are not moved.

208.84(14) (New place of duty) When an officer or non-commissioned member who was authorized the benefits of paragraph (13) is again moved to a new place of duty, other than temporarily, the public shall, in addition to the benefits established in subparagraph (3)(a), bear the cost of packing, crating, cartage, transportation to the new place, unpacking and uncrating of all of the household goods and effects at the determined location.

208.841 – Movement of Mobile Homes

208.841(1) (Entitlement) Subject to paragraph (2), if an officer or non-commissioned member is entitled under CBI 208.84 (Shipment of Household goods and Effects) to move their household goods and effects, the member is also entitled to be reimbursed the costs of moving a mobile home that is owned by the member or their spouse or common-law partner, or jointly, and is being used as a family home to

  1. their new place of duty, if in Canada or the continental United States of America,
  2. the place in Canada to which the movement of their household goods and effects is authorized under CBI 208.90 (Movement of Dependants, Household goods and Effects to Other Than the Place of Duty of the Officer or Non-commissioned Member), or
  3. their intended place of residence on release,

and the cost of moving the mobile home shall include the actual cost of rented equipment required to remove the mobile home from its pad, to position the mobile home so that the towing vehicle can hook on and to place the mobile home on an existing pad at destination.

208.841(2) (Limitation) If, in the opinion of the Minister, it is desirable and in the public interest that the mobile home not be moved and it is appropriate that the mobile home be stored, the Minister may prohibit the movement and authorize the storage at the nearest place where adequate storage facilities are available until the mobile home can be restored to the officer or noncommissioned member at the place of duty at which the member is serving other than temporarily in Canada or the continental United States of America.

208.841(3) (Limit lifted) If the Minister has prohibited the movement of a mobile home under paragraph (2), the Minister shall authorize the movement of the mobile home, when the officer or non-commissioned member is next moved other than temporarily at public expense to a place to which the move of a mobile home is not prohibited, from

  1. the place where the mobile home was last moved at public expense, or
  2. the place in Canada or the continental United States of America where the member was serving when they acquired it,

to the place to which the member is next moved.

(208.842 to 208.844 Inclusive: Not Allocated)

208.845 – Movement of Dependants, Household Goods and Effects – Personnel Released for Misconduct – Regular Force

When an officer or non-commissioned member of the Regular Force is released under item 1 - Misconduct of the table to article 15.01 (Release of Officers and Non-commissioned Members) of the QR&O and is eligible for transportation under CBI 209.72 (Transportation and Travelling Entitlements on Release for Misconduct – Regular Force):

  1. the member's dependants may be provided at public expense with transportation and meal expenses in accordance with CBI 209.72; and
  2. the public may bear the cost of the amounts payable under paragraph (2) of CBI 208.84 (Shipment of Household goods and Effects) in respect of the shipment of the member's household goods and effects to the place authorized under CBI 209.72.

208.846 – Movement of Dependants – Alien Members – Regular Force

When an officer or non-commissioned member of the Regular Force to whom paragraph (4) of ARTICLE 15.04 (Place of Release) applies is released and is eligible for transportation under CBI 208.73 (Transportation and Travelling Entitlements on Release – Alien Members – Regular Force), the member's dependants may be granted

  1. the benefits under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants), and
  2. shipment of their unaccompanied personal baggage under CBI 208.9952 (Shipment of Unaccompanied Personal Baggage – Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants),

for the journey to the place authorized under CBI 208.73.

(208.847 Inclusive: Not Allocated)

208.848 – Movement of Dependants, Household Goods and Effects – On Termination of Class C Reserve Service for Misconduct – Reserve Force

Subject to the approval of the Chief of the Defence Staff in each case, when the period of Class C Reserve Service of an officer or noncommissioned member of the Reserve Force is terminated for misconduct

  1. the member's dependants may be provided at public expense with transportation and meal expenses in accordance with CBI 209.715 (Transportation and Travelling Entitlements on Termination of Class "C" Reserve Service for Misconduct – Reserve Force); and
  2. the public may bear the costs described in paragraph (2) of CBI 208.84 (Shipment of Household goods and Effects) in respect of the shipment of the member's household goods and effects to the place authorized under CBI 209.715.

208.849 Posting Allowance

208.849(1) (Eligibility) Subject to paragraphs (3) and (4), an officer or non-commissioned member who has attained career status is entitled to Posting Allowance when the member is posted from one place of duty as defined in CBI 208.80 (Application and Definitions) to another place of duty in circumstances that entitle the member to move their dependants at public expense under either Section 8 (Relocation Expenses) or Section 9 (Canadian Forces Integrated Relocation Program) of Chapter 208 (Relocation Benefits) of the CBI or would have entitled the member to move their dependants, if the member had any, at public expense under one of those sections, calculated as follows:

  1. in the case of a member who moves their dependants under either section 8 or 9 of Chapter 208, an amount equal to the member's pay for one month; or
  2. in any other case, an amount equal to one-half of the member's pay for one month.

208.849 (2) (Definition) For the purpose of this instruction, career status shall be as defined by the Minister.

208.849 (3) (Not applicable) A Posting Allowance is not payable:

  1. in respect of a move within the geographical area surrounding the officer's or non-commissioned member's former place of duty;
  2. in the case of a posting cancellation;
  3. subject to paragraph (7), on release, or on posting for the purpose of release;
  4. in respect of an officer or noncommissioned member who is posted but continues to reside within the geographical area of the member's former place of duty or at the authorized location for the member's former place of duty;
  5. in any case where an officer or non-commissioned member is posted but does not actually move;
  6. in the case of a posting to the officer's or non-commissioned member's first place of duty after re-enrolment in or transfer to the Regular Force;
  7. if the officer or non-commissioned member moves as a result of an attached posting;
  8. in respect of an officer or non-commissioned member who is serving on Class A or B Reserve Service;
  9. in respect of a move to an officer's or non-commissioned member's first place of duty on the commencement of a period of Class C Reserve Service; or
  10. in respect of any person who is attached or seconded to the Canadian Forces.
  11. for moving to an intended place of residence (IPR).

208.849 (4) (Service couple) When the members of a service couple are posted to and from the same place of duty as defined in CBI 208.80 (Application and definitions), for the purpose of calculating each member's entitlement under paragraph (1):

  1. neither member shall be considered to be a dependant of the other;
  2. the member having the higher rate of pay may claim an entitlement under subparagraph (1)(a) in respect of any dependant moved to the new place of duty; and
  3. neither member may claim an entitlement under subparagraph (1)(a) in respect of a dependant claimed by the other.

208.849 (5) (Personalized funding formula) The posting allowance of an officer or noncommissioned member who is moved under Section 9 of Chapter 208 shall be included in the personalized funding formula described in that section.

208.849 (6) (Effective rate of allowance) The effective rate of posting allowance of an officer or non-commissioned member who is moved under either Section 8 or 9 of Chapter 208 is the amount of the monthly rate of pay the member receives on the change of strength date. For greater certainty, the monthly rate of pay includes any retroactive upward revision in pay that the officer or non-commissioned member receives.

208.849 (7) (Intent to release from a foreign location or isolated post) A member is entitled to Posting Allowance if the member – after 31 January 2011 – serves at a foreign location or at an isolated post, submits in writing their intent to release and is subsequently relocated back to Canada, or back from their isolated post, to their previous place of duty for the purpose of processing their release.

208.85 – Movement Grant

208.85(1) (Definition) In this instruction, effects includes unaccompanied personal baggage shipped under CBI 208.9952 (Shipment of Unaccompanied Personal Baggage – Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants).

208.85(2) (Eligibility) An officer or noncommissioned member who is moved other than locally is entitled to

  1. a movement grant of $845, where the member moves household goods or effects, or both, weighing 907 kilograms or more to a new place of duty or to another authorized place under CBI 208.84 (Shipment of Household goods and Effects), 208.9941 (Shipment of Replacement Household goods and Effects), 208.9942 (Movement of Dependants, Household goods and Effects – Personnel Reinstated – Regular Force) or 208.90 (Movement of Dependants, Household goods and Effects to Other Than the Place of Duty of the Officer or Non-commissioned Member);
  2. a movement grant of $260, where the member moves household goods or effects, or both, weighing less than 907 kilograms to a new place of duty or to another authorized place under an instruction listed in subparagraph (a);
  3. a movement grant of $260, where the member is prohibited from moving household goods or effects, or both, to a new place of duty or to another authorized place and stores either household goods or effects, or both, regardless of weight under CBI 208.84; or
  4. actual and reasonable incidental relocation expenses not exceeding $260 as supported by receipts, where the member moves effects to a new place of duty or to another authorized place under CBI 208.9952.

208.85(3) (Maximum reimbursement) An officer or non-commissioned member who receives the movement grant under subparagraph (2)(b) or (c) or is compensated for relocation expenses under subparagraph (2)(d) may be reimbursed to a maximum of $585 for any actual and reasonable incidental relocation expenses in excess of $260, as supported by receipts, incurred as a result of the move.

208.85(4) (Authorization for maximum reimbursement) The officer commanding the command or an officer designated by him or her may authorize the reimbursement of expenses under paragraph (3).

208.85(5) (Annual increase) The rates established in paragraphs (2) and (3) shall be increased annually, on 1 April of each fiscal year, by an amount equal to the average percentage increase, if any, in the Consumer Price Index for Canada for all items, excluding foods, as determined by Statistics Canada for the 12-month period ending 30 September of the previous fiscal year, rounded to the nearest five dollars.

208.86 – Interim Lodgings and Meal Expenses – Accompanied Member or Dependants Travelling Alone

208.86(1) (Entitlement to reimbursement and daily amounts) If an officer or non-commissioned member is authorized to move their dependants under CBI 208.82 (Movement of Dependants), the member is, in respect of any period during which the dependants, and the member if they accompany the dependants, are required as a result of the move to obtain interim lodgings or meals or both at their own expense, entitled to

  1. reimbursement of actual and reasonable expenses incurred for commercial lodgings or a daily amount for private lodgings; and
  2. in respect of each person,

    1. a daily amount for meal expenses, and
    2. a daily amount for incidental expenses.

208.86(2) (Rate) The daily amounts payable under this instruction for private lodgings, meal expenses and incidental expenses are as established by the Treasury Board for a public service employee travelling under similar circumstances.

208.86(3) (Reimbursement of expenses) Subject to paragraphs (4), (5) and (6), the entitlements described in paragraph (1) are payable only when interim lodgings or meals or both are obtained at the place where the move commences or ends, except that, when the officer or non-commissioned member certifies that they have obtained permanent accommodation for their dependants at the place where the move ends, the daily amount for private lodgings and the daily amounts for meals and incidental expenses may be paid for interim lodgings and meals obtained at a place other than the place where the move commences or ends.

208.86(4) (Limitation) Subject to paragraph (6), the entitlements described in paragraph (1) shall not be paid for more than 35 days.

208.86(5) (Entitlement period) Subject to paragraph (4), the entitlements described in paragraph (1) shall, if the move is authorized under paragraph (2) of CBI 208.82 (Movement of Dependants) be paid only in respect of the period during which the household goods and effects of the officer or non-commissioned member are being prepared for shipment and transported to the less expensive of

  1. the intended place of residence on release, and
  2. the place to which the member is entitled to move them.

208.86(6) (Reimbursement of expenses – exceptional circumstances) Despite the limitations described in paragraphs (3) and (4), the Chief of the Defence Staff may in exceptional circumstances approve reimbursement

  1. for interim lodgings and meals obtained at a place other than the place where the move commences or ends, when the officer or noncommissioned member concerned does not certify that they have obtained permanent accommodation for their dependants at the place where the move ends;
  2. of actual and reasonable expenses incurred for commercial lodgings, in lieu of a daily amount for non-commercial lodgings, when interim lodgings and meals are obtained at a place other than the place where the move commences or ends and the member certifies that they have obtained permanent accommodation for their dependants at the place where the move ends; or
  3. of expenses in respect of a period in excess of 35 days.

208.861 – Interim Lodgings, Meals and Incidental Expenses – Officer or Non- Commissioned Member without Dependants

208.861(1) (Entitlement to reimbursement and daily amounts) Subject to this instruction, an officer or non-commissioned member who is moved on posting to a new place of duty and required as a result of that move to obtain interim lodgings or meals is entitled to

  1. reimbursement of actual and reasonable expenses incurred for commercial lodgings or a daily amount for non-commercial lodgings; and
  2. a composite daily amount for meals and incidental expenses.

208.861(2) (Daily amount) The daily amount for non-commercial lodgings and the composite daily amount for meals and incidental expenses payable under this instruction are as established by the Treasury Board for a public service employee in similar circumstances.

208.861(3) (When entitlement is payable) Subject to paragraph (4), the entitlements described in paragraph (1) are payable only when interim lodgings and meals are obtained at the place where the move commences or ends.

208.861(4) (Limitation) Subject to paragraph (5), the entitlements described in paragraph (1) shall not be paid for more than 21 days.

208.861(5) (Reimbursement of expenses – exceptional circumstances) Despite the limitations on location and time described in paragraphs (3) and (4), the Chief of the Defence Staff may in exceptional circumstances approve

  1. reimbursement of the actual and reasonable expenses that the officer or noncommissioned member incurred for interim lodgings or meals or both elsewhere than at the place where the journey commences or ends; and
  2. payment in respect of a period in excess of 21 days.

(208.862: Not Allocated)

208.863 – Interim Lodgings and Meal Expenses – Unaccompanied Officers and Non-Commissioned Members

208.863(1) (Entitlement to reimbursement and daily amounts) Subject to this instruction, an officer or non-commissioned member who is moved on posting to a new place of duty to which the move of their dependants is not authorized is entitled, for any period when they are required as a result of the move to obtain interim lodgings or meals or both at their own expense, to

  1. either

    1. reimbursement of actual and reasonable expenses incurred for commercial lodgings, or
    2. a daily amount for non-commercial lodgings; and
  2. a composite daily amount for meals and incidental expenses.

208.863(2) (Rate) The daily amount for noncommercial lodgings and the composite daily amount for meals and incidental expenses payable under this instruction are as established by the Treasury Board for a public service employee in similar circumstances.

208.863(3) (Limitation) The entitlements described in paragraph (1) are payable only in respect of interim lodgings or meals or both obtained at the new place of duty for a period of up to seven days.

208.863(4) (Reimbursement of expenses – exceptional circumstances) Despite paragraph (3), the Minister may, in exceptional circumstances, approve, for any further period, the reimbursement of obtained at the new place of duty.

(208.864 to 208.884 Inclusive: Not Allocated)

208.885 – Reimbursement when Dependants Move in Advance of the Officer or Non-Commissioned Member

208.885(1) (Eligibility) Subject to the remainder of this instruction, when an officer or noncommissioned member is entitled to move their dependants in accordance with CBI 208.82 (Movement of Dependants) and, if applicable, their household goods and effects in accordance with CBI 208.84 (Shipment of Household goods and Effects), and their dependants are not residing with the member or the member's dependants, household goods and effects have preceded the member to the place to which the member is entitled to move them, the member is entitled, in respect of their move to that place, to

  1. the benefits described in CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants);
  2. reimbursement of interim lodgings and meal expenses as described in CBI 208.86 (Interim Lodgings and Meal Expenses – Accompanied Member or Dependants Travelling Alone);
  3. a movement grant in the appropriate amount as described in CBI 208.85 (Movement Grant);
  4. reimbursement of the member's actual costs incurred for packing, crating, cartage, transportation to the new place, unpacking and uncrating of household goods and effects; and
  5. storage of household goods and effects in accordance with CBI 208.84.

208.885(2) (Reimbursement) The amount of reimbursement

  1. under subparagraph (1)(a) may not exceed the cost that would have been borne by the public if the dependants had been moved in accordance with CBI 208.82; and
  2. under subparagraph (1)(d) may not exceed the cost that would have been borne by the public if the household goods andeffects had been moved in accordance with CBI 208.84.

208.885(3) (Interim lodgings and meals) Entitlement to amounts for interim lodgings and meals does not commence prior to the date the officer or non-commissioned member arrives at the new place.

208.885(4) (Storage) Entitlement to storage of household goods and effects, if applicable, commences on the date the officer or noncommissioned member departs from the former place of duty.

(208.89: Not Allocated)

208.90 – Movement of Dependants, Household Goods and Effects to Other than the Place of Duty of the Officer or Non-Commissioned Member

208.90(1) (Designation) Where the Minister is of the opinion that it would be in the public interest or desirable for the efficient administration and good government of the Canadian Forces, the Minister may designate any location, base or other unit or element in Canada as a limited accommodation area.

208.90(2) (Entitlement on posting to a limited accommodation area) An officer or noncommissioned member of the Regular Force or of the Reserve Force on Class C Reserve Service who is posted from a place of duty outside

Canada and the United States of America to a place of duty in Canada which has been designated as a limited accommodation area and

  1. whose dependants have been moved at public expense to a place of duty outside Canada and the United States of America or to a selected place of residence in the United Kingdom or continental Europe,
  2. who has married or declared a commonlaw partnership while serving at a place of duty outside Canada and the United States of America, or
  3. whose dependants were resident in the United Kingdom or continental Europe at the date of enrolment of the member and have not, since that date, been moved to Canada at public expense, is entitled to
  4. move their dependants from the last place outside Canada and the United States of America to which they were moved at public expense or, if they have not been so moved, from the place of enrolment outside Canada and the United States of America or the place of duty outside Canada and the United States of America at which the member was serving when the member acquired them, as applicable, to a place of residence in Canada selected by the member on their behalf, subject to:
    1. the member's certification that the member has accommodation for their dependants at that place,
    2. certification by the member's commanding officer that family housing or government controlled housing is not available at the place of duty, and
    3. the approval of the Minister if the selected place of residence is over 800 kilometres beyond the place of duty in Canada,
      and to receive entitlements under this section and CBI 208.955 (Reimbursement for Rent or Lease Liability) in respect of the move of the member's dependants, except that entitlement to expenses for interim lodgings and meals may not exceed a period of one day;
  5. when household goods and effects have been stored at public expense, continued storage at public expense; and
  6. subject to the approval of the Minister, the costs described in paragraph (2) of CBI 208.84 (Shipment of Household goods and Effects) in respect of the move of the member's household goods and effects to the place of residence at the destination selected in accordance with subparagraph (d), but only if a reasonable period for the member to seek accommodation at the new place of duty has elapsed and the commanding officer certifies that family housing or appropriate accommodation are not available.

208.90(2A) (Entitlement – no certification) When an officer or non-commissioned member mentioned in paragraph (2) cannot select a place of residence because the member cannot certify under subparagraph (2)(d) that they have accommodation for their dependants, the member is, subject to certification by the commanding officer that family housing or government controlled housing is not available within commuting distance of the new place of duty, entitled to the payments described in this section in respect of

  1. the movement of the member's dependants, household goods and effects to an alternative location designated by the Minister; or
  2. the movement of the member's dependants in accordance with subparagraph (a) and to continued storage of the member's household goods and effects at public expense.

208.90(3) (Transportation on special leave) An officer or non-commissioned member whose dependants are moved under paragraph (2) or (2A) and who, on disembarkation in Canada, is granted special leave under article 16.20 (Special Leave) of the QRamp;O is entitled to receive the expenses described in subparagraph (2)(c) of CBI 209.52 (Transportation on Special Leave) in respect of a journey to the selected destination and return to the member's place of duty.

208.90(4) (Accommodation becomes available) Subject to certification by the commanding officer that the officer or non-commissioned member is expected to remain at the new place of duty for a further 12 months from the date of certification, when family housing or appropriate private accommodation becomes available within commuting distance of the member's place of duty, a member whose dependants have been moved in accordance with paragraph (2) is entitled to move their dependants, household goods and effects to the place of duty and to receive entitlements under this section and CBI 208.955 in respect of that move, except that entitlement to expenses for interim lodgings and meals may not exceed a period of three days.

208.90(5) (Movement of dependants to an alternative location) An officer or noncommissioned member of the Regular Force or of the Reserve Force on Class C Reserve Service who is moved other than temporarily from one place of duty in Canada to another that has been designated as a limited accommodation area or designated as an isolated post by the Treasury Board is, subject to certification by the commanding officer that family housing or government controlled housing is not available within commuting distance of the member's new place of duty, entitled to the payments described in this section in respect of

  1. the movement of the member's dependants, household goods and effects to an alternative location designated by the Minister in the case of a limited accommodation area;
  2. the movement of the member's dependants, household goods and effects to a selected place of residence in the case of an isolated post; or
  3. the movement of the member's dependants, as under subparagraph (a) or (b), and the movement of the member's household goods and effects to the nearest place in Canada where suitable storage facilities are available or, if the household goods and effects are already in storage, to continued storage at public expense.

208.90(6) (Entitlement – subsequently available accommodation) Subject to certification by the commanding officer that the officer or non-commissioned member is expected to remain at the new place of duty for a further period of at least 12 months after the date of certification, if family housing or appropriate private accommodation becomes available within commuting distance of the member's place of duty, the member who has received the payments described in paragraph (2A) or (5) is entitled to move their dependants, household goods and effects to the place of duty, but is not entitled to expenses for interim lodgings or meals or to a movement grant in respect of the move to the place of duty.

208.90(7) (Restrictions not applicable) The restriction imposed by subparagraph (7)(b) of CBI 208.84 does not apply to an officer or non-commissioned member whose household goods and effects are stored under this instruction.

208.90(8) (Payment of expenses of interim lodgings and meals) Despite the restriction placed on the payment of expenses for interim lodgings and meals by paragraphs (2) and (4), the Chief of the Defence Staff may, when it would be equitable in individual cases, approve payment up to the maximum period under CBI 208.86 (Interim Lodgings and Meal Expenses – Accompanied Member or Dependants Travelling Alone).

208.90(9) (Limited accommodation area list) The Minister shall cause an appropriate list to be maintained and reviewed annually of all locations designated under paragraph (1), for the purpose of determining whether any location can be removed from the category of a limited accommodation area.

(208.91 to 208.954 Inclusive: Not Allocated)

208.955 – Reimbursement for Rent or Lease Liability

208.955(1) (Application) This instruction applies to an officer or non-commissioned member of the

  1. Regular Force; and
  2. Reserve Force on Class C Reserve Service.

208.955(2) (Entitlement) Where public quarters are not available, or where public quarters are available but an officer or non-commissioned member has been granted permission to live out, and the member vacates rented or leased accommodation as a result of the member being

  1. posted to another base or other unit or element,
  2. ordered into public quarters, or
  3. moved other than temporarily with their base or other unit or element to another location,

the member is entitled to reimbursement for rent paid or for any liability under a lease, other than for damages, in accordance with paragraph (3).

208.955(3) (Reimbursement period) When an officer or non-commissioned member becomes eligible for reimbursement under paragraph (2), the period for which rent reimbursement is payable commences on the date the member vacates the rented or leased accommodation and, in respect of rental payments and other liability under a lease, the total reimbursement may not exceed an amount equivalent to two months rent or, in exceptional circumstances, up to three months rent if authorized by an officer commanding a command.

208.955(4) (Reimbursement for dependants)

  1. When the dependants of an office or non-commissioned member

    1. who has been moved in any of the circumstances described in paragraph (2) vacate rented or leased accommodation in order to join the member, or
    2. have been moved under subparagraph (1)(e) of CBI 208.82 (Movement of Dependants),
    the member shall be reimbursed in accordance with subparagraph (c) or (d) for rent paid or for any liability under a lease, other than for damages.
  2. When the dependants of an officer or noncommissioned member who dies, is presumed to have died or is officially reported missing, or is a prisoner of war or interned or detained by a foreign power, are moved under CBI 208.971 (Integrated Relocation Program) and vacate rented or leased accommodation, reimbursement in accordance with subparagraph (c) or (d) shall be made for rent paid or for any liability under a lease, other than for damages.
  3. When an officer or non-commissioned member, or their dependants, become eligible for reimbursement under subparagraph (a) or (b), the period for which rental reimbursement is payable commences on the date the dependants vacate the rented or leased accommodation and, in respect of rental payments and other liability under a lease, the total reimbursement may not exceed an amount equivalent to two months rent.
  4. Despite the limitations imposed under subparagraph (c), reimbursement in excess of an amount equivalent to two months rent but not exceeding three months rent may, in exceptional circumstances, be approved by an officer commanding a command

208.955(5) (Reimbursement for periods of more than three months) Despite the limitations imposed under paragraphs (3) and (4), reimbursement in excess of an amount equivalent to three months rent may, in exceptional circumstances, be approved by the Minister.

208.956 – Rent in Advance of a Move

208.956(1) (Application) This instruction applies to an officer or non-commissioned member of the

  1. Regular Force; and
  2. Reserve Force on Class C Reserve Service.

208.956(2) (Eligibility) Where an officer or non-commissioned member is required to pay rent in order to hold accommodation at the new place of duty before the member vacates the accommodation at the previous place of duty, as a result of being

  1. posted to another base or unit or element, or
  2. moved other than temporarily with the member's base or other unit or element to another location,

the member is entitled to reimbursement of up to one month's rent for the new accommodation if the arrangement was reasonable and justified in the circumstances.

208.96 – Acquisition and Disposal of Residential Accommodation 

208.96(1) (Definitions) The definitions in this paragraph apply in this instruction.

member

means an officer or noncommissioned member.

principal residence

means a dwelling in Canada, other than a summer cottage or other seasonal accommodation, together with that portion of land of one acre or less upon which the dwelling is situated, that

  1. is situated at the location to which the member's household goods and effects were last moved at public expense or is situated at a location from which the member is authorized to move household goods and effects where the member's household goods and effects have never been moved at public expense,
  2. is owned by the member or the member's dependants or jointly by the member and the member's dependants, and
  3. was occupied continuously by the member or their dependants for the minimum period established by the Chief of the Defence Staff.
replacement residence

means a dwelling in Canada, other than a summer cottage or other seasonal accommodation, together with that portion of land of one acre or less upon which the dwelling is situated, that

  1. is situated at the location to which the move of the member's household goods and effects is authorized at public expense,
  2. is purchased by the member or the member's dependants or jointly by the member and the member's dependants, and
  3. will be the principal residence occupied by the member or the member's dependants or both at the location to which the move of the member's household goods and effects is authorized at public expense

208.96(2) (Reimbursement for sale or purchase of residence) A member who is authorized to move household goods and effects at public expense, other than on release, and who as a result sells a principal residence or purchases a replacement residence shall be reimbursed:

  1. real estate fees and legal or notarial fees necessarily paid for the sale of a principal residence;
  2. legal or notarial fees necessarily paid for the purchase of a replacement residence;
  3. expenses necessarily incurred to dispose of or to acquire clear title to the property, including sheriff's fees, land transfer taxes, deed transfer charges, survey costs required to confirm the description of the replacement residence to be purchased and administration fees for the disposal of any first mortgage for the principal residence or for the acquisition of any first mortgage for the replacement residence; and
    (amended by TB, effective 1 September 2012)
  4. (repealed by TB, effective 1 September 2012)
  5. any interest charges on the first mortgage on the replacement residence in excess of the interest charges the member would have paid on the first mortgage on the former principal residence, based on the amount and the unexpired term of the first mortgage on the former principal residence, up to a maximum period of five years and in an amount not to exceed $5,000.

208.96(3) (Reimbursement for private sale) In lieu of reimbursement for the real estate fees referred to in subparagraph (2)(a), a member who sells a principal residence privately and who incurs expenses for one appraisal, advertising, the purchase or production of "for sale" signs or for similar expenditures related to the sale, shall be reimbursed for such expenses, in an amount not to exceed the real estate fees that would otherwise be payable under subparagraph (2)(a).

(amended by TB, effective 1 September 2012)

208.96(4) (Reimbursement for a second mortgage) Where no expenses related to the acquisition or disposal of any first mortgage under subparagraph (2)(c), (d) or (e) are incurred, a member may be reimbursed for similar expenses for a second mortgage in an amount not to exceed that which would otherwise be payable under those subparagraphs.

208.96(5) (Non-reimbursable fees) Expenses such as mortgage finder's fees, mortgage insurance fees other than those reimbursable under subparagraph (2)(c), adjustments on closing such as utilities or municipal taxes or survey costs other than those referred to in subparagraph (2)(c), which are not essential in establishing clear title to the principal residence sold or the replacement residence purchased, are not reimbursable under this instruction.  Mortgage early repayment penalties, mortgage breaking penalties and mortgage loan insurance (MLI) are not reimbursable.

(amended by TB, effective 1 September 2012)

208.96(6) (Reimbursement of inspection fees) A member entitled to reimbursement under paragraph (2) shall be reimbursed the actual cost of a structural inspection of a replacement residence performed by a qualified structural inspector prior to purchase of the residence in an amount not to exceed the amount prescribed from time to time by Treasury Board directives for public servants in similar circumstances, where the residence is not covered by warranty at the time of possession.

208.96(7) (Reimbursement of interest charges when purchasing replacement residence) Subject to paragraph (8), a member entitled to reimbursement under paragraph (2) who purchases a replacement residence before the sale of the former principal residence is completed shall be reimbursed the interest charges and any necessary legal and administrative costs associated with a loan or part of a loan used to purchase the replacement residence, in an amount not to exceed the equity in the unsold principal residence.

208.96(8) (Conditions for reimbursement of interest charges when purchasing replacement residence) Reimbursement under paragraph (7) is subject to the following conditions:

  1. reimbursement shall be based on current bank interest rates for a short-term loan;
  2. subject to subparagraph (c), the period in respect of which the interest payable on the loan shall be reimbursed shall not normally exceed six months, but in exceptional circumstances the commanding officer may approve an additional period not exceeding six months; and
  3. reimbursement shall cease not more than ten days after the date on which the sale of the principal residence is completed.

208.96(9) (Inability to obtain short-term loan) When an officer or non-commissioned member is unable to obtain a short-term loan, interest and legal and administrative costs incurred for a mortgage obtained to purchase a replacement residence before sale of the former principal residence is completed may be reimbursed in an amount not to exceed that which would otherwise be payable under paragraphs (7) and (8).

208.96(10) (Maintenance fees of unoccupied and unsold former principal residence) Subject to paragraph (11), a member entitled to reimbursement under paragraph (2) who is required to occupy and maintain accommodation at the location to which the move of household goods and effects at public expense is authorized before the disposition of the former principal residence is completed may be reimbursed for the monthly costs associated with maintaining the former principal residence, where that residence remains unoccupied and unsold.

208.96(11) (Conditions for reimbursement of maintenance fees) Reimbursement under paragraph (10) is subject to the following conditions:

  1. reimbursement shall not exceed the lesser of the actual costs or the amount established by Treasury Board directives for a public service employee who is entitled to reimbursement in respect of the costs associated with maintaining a replacement residence while the principal residence remains unoccupied and unsold;
  2. the period of reimbursement respecting any principal residence shall not normally exceed nine months, but in exceptional circumstances the commanding officer may approve reimbursement for an additional period not exceeding three months; and
  3. no reimbursement is payable for expenses related to income properties or to any portion of a principal residence from which income is derived.

208.96(12) (Reimbursement for sale of former principal residence) A member who is entitled to receive reimbursement under paragraph (10) may be authorized to return to the location of the unsold principal residence on annual leave to attend to the final arrangements for the sale of the residence, and is entitled to the benefits under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-Commissioned Members on Posting or of Dependants) for a period not exceeding two days plus travelling time in respect of that journey.

208.96(13) (Maintenance fees for vacant replacement residence) Subject to paragraph (14), a member entitled to reimbursement under paragraph (2), who is required to take possession of a replacement residence while continuing to occupy and maintain accommodation at a location referred to in subparagraph (i) of the definition "principal residence" in paragraph (1) may be reimbursed the monthly costs associated with maintaining the vacant replacement residence for a maximum of one month.

208.96(14) (Conditions for reimbursement of maintenance fees) Reimbursement under paragraph (13) is subject to the following conditions:

  1. reimbursement shall not exceed the lesser of the actual costs or the amount established by Treasury Board for a public service employee who is entitled to reimbursement in respect of the costs associated with maintaining a replacement residence purchased in advance of the relocation date; and
  2. no reimbursement is payable for expenses related to income properties or to any portion of a replacement residence from which income is derived.

208.96(15) (Reimbursement for rental agency services) A member who engages the services of a rental agency to assist in finding rental accommodation at the location to which the move of household goods and effects is authorized at public expense may be reimbursed actual and reasonable expenses incurred for those services.

208.97 – Home Equity Assistance

208.97(1) (Definitions) The definitions in this paragraph apply in this instruction.

adjusted purchase price

means, in respect of a principal residence, the price paid for the principal residence plus the value, as determined on the basis of actual costs for materials and professional labour, of any eligible home improvements determined under paragraph (6).

current market value

means, in respect of a principal residence, the value at the time of sale as determined by the Chief of the Defence Staff based on three appraisals.

eligible home improvements

include

  1. the addition of a garage;
  2. the addition of perimeter fencing;
  3. the addition of a deck or patio;
  4. the installation or paving of a driveway;
  5. necessary basic landscaping other than decorative;
  6. the finishing of a basement in a manner which adds living space to the residence; and
  7. the permanent addition of a bedroom or other living space.
principal residence

means a principal residence as defined in paragraph (1) of CBI 208.96 - Acquisition and Disposal of Residential Accommodation.

sale price

means, in respect of a principal residence, the final selling price.

208.97(2) (Application) This instruction applies in respect of the sale of a principal residence by an officer or non-commissioned member where, as determined by the Chief of the Defence Staff, the housing prices at the member's place of duty have decreased by 10% or more between the date of purchase and the date of sale of the principal residence.

208.97(3) (Sale price lower than adjusted purchase price) An officer or non-commissioned member who is moved at public expense other than locally and sells a principal residence shall be reimbursed 90% of the difference between the sale price and the adjusted purchase price, when the sale price is lower than the adjusted purchase price.

208.97(4) (Sale price lower than current market value) Despite paragraph (3), when the sale price is also lower than the current market value, the Chief of the Defence Staff may limit reimbursement to 90% of the difference between the current market value and the adjusted purchase price.

208.97(5) (Appraisal) For the purpose of this instruction, the current market value and the value of eligible home improvements shall be determined on the basis of appraisals by licensed property appraisers appointed by the Chief of the Defence Staff.

208.97(6) (Under financial hardship) Despite paragraphs (2), (3) and (4), the Chief of the Defence Staff may approve reimbursement to an officer or non-commissioned member in any case that does not meet the criteria of this instruction when the Chief of the Defence Staff considers that the member would suffer undue financial hardship.

Section 9 – Canadian Forces Integrated Relocation Program

208.971 – Canadian Forces Integrated Relocation Program (CFIRP)

208.971(1) (Definitions) The definitions in this instruction apply in this section.

dependant

has the same meaning as in paragraph (3) of CBI 208.80 (Application and Definitions).

CFIRP PD

means the policy document for the Canadian Forces Integrated Relocation Program.

member

means an officer or noncommissioned member of the Regular Force or the Reserve Force on Class B or C Reserve Service.

place of duty

has the same meaning as in paragraph (3) of CBI 208.80.

208.971(2) (Entitlement) Subject to paragraphs (4) and (5), CBI 208.972 (Election to Reside Outside Canada or North America on Release) and CBI 208.973 (Exception – Release Outside Canada), the following members are entitled to relocation benefits under the CFIRP:

  1. a member who, on or after 1 April 1999, is posted to a new place of duty that is located at least 40 kilometres further from the member's place of residence than is the member's current place of duty, if the member moves at least 40 kilometres closer to the new place of duty and is not prohibited from moving their dependants, household goods and effects;
  2. a member of the Regular Force who, on or after 1 April 1999, is transferred to the Reserve Force under article 10.04 (Voluntary Transfer to Reserve Force) of the QR&O being eligible for release under one of the following items of the table to article 15.01 (Release of Officers and Non-commissioned members) of the QR&O or who is released in Canada under one of those items:

    1. item 2 - Unsatisfactory Service,
    2. item 3 - Medical,
    3. item 4(a) - On Request – When Entitled to an Immediate Annuity,
    4. item 4(b) - On Completion of a Fixed Period of Service,
    5. item 4(c) - On Request – Other Causes in circumstances where the member is entitled to a pension under the Defence Services Pension Continuation Act or an annuity under the Canadian Forces Superannuation Act, or
    6. item 5 - Service Completed;
  3. the dependants of a member who is deceased, officially reported as missing, a prisoner of war or interned or detained by a foreign power; and
  4. the dependants of a member who is declared to be mentally incapacitated.

208.971(3) (Limitation) A member who enrols or re-enrols, or transfers from the Reserve Force to the Regular Force, and has not successfully completed the basic military occupation or trade training or its equivalent for the occupation or trade for which the member enrols, re-enrols or transfers is not entitled to relocation benefits under the CFIRP, unless the member is

  1. on their first posting after graduation from a military college;
  2. on their first posting after graduation from a civilian university for which the member's education was paid by the Canadian Forces; or
  3. a dental, medical or legal officer who has successfully completed basic officer training.

208.971(4) (Vested Right) A member who was posted to a place of duty outside Canada prior to 1 April 1999 and who was authorized to defer the sale of their principal residence at the former place of duty is entitled to the following benefits under the CFIRP, as applicable:

  1. sale of home benefit under addenda 2 and 3 of CFIRP PD;
  2. Real Estate Commission benefit under addenda 2 and 3 of CFIRP PD; and
  3. incentive for not selling home benefit under addenda 2 and 3 of CFIRP PD.

208.971(5) (Transfer to the Reserve Force or release) A member of the Regular Force who, before 1 April 1999, in the circumstances set out in subparagraph (2)(b), was transferred to the Reserve Force or released, but who has not exercised their right to move to an intended place of residence, is entitled to elect either

  1. the applicable benefits under Section 7 - Personnel on Release of chapter 209 of the QR&O as it read on 31 March 1999; or
  2. the benefits under subsection B - Release of section 9 - Integrated Relocation Program of chapter 209 of the QR&O as it read on 31 August 2001.

208.971(6) (Changes to the Canadian Forces Integrated Relocation Program) The provisions of this CBI and the policy manual under the CFIRP may be amended from time to time to correspond with changes required or program modifications approved for the Public Service.

(Effective 1 April 2003)
Amendment 2/03

208.972 – Election to Reside Outside Canada or North America on Release

208.972(1) (Election to reside outside North America) Despite CBI 208.971 (Integrated Relocation Program), a member who, on release, elects to reside outside North America is entitled to the applicable benefits under addendum 4 of the CFIRP PD as if the move is to the port of embarkation in Canada nearest to the member's intended place of residence.

208.972(2) (Election to reside outside Canada but within North America) A member who, on release, elects to reside outside Canada, but within North America, is entitled to the applicable benefits under addendum 4 of the CFIRP PD as if the move is to the border point in Canada nearest to the member's intended place of residence.

208.972(3) (Time limit) The member is entitled to the benefits under this instruction only if they complete the move to their intended place of residence within three years after the date of release or transfer to the Reserve Force, except that any period of Class B or C Reserve Service of a member subsequent to release or transfer to the Reserve Force shall not be included in the computation of the three years.

208.972(4) (Death of member) The dependants of a member who dies after having been released but before having exercised their right to move to the intended place of residence under this instruction are entitled to exercise the rights of the member but only within the time limit set out in paragraph (3).

208.972(5) (Repayment) A member who proceeds on a house hunting trip but does not subsequently move to that location within one year after the date of the house hunting trip shall repay to the Crown all costs associated with the house hunting trip for which the member was reimbursed.

(effective 1 April 2003)
Amendment 2/03

208.973 – Exception – Release Outside Canada

Despite CBI 208.971 (Canadian Forces Integrated Relocation Program), a member of the Regular Force who is released outside Canada under one of the items referred to in that instruction, has completed ten or more years of continuous service in the Regular Force and intends to reside outside Canada after their release is entitled to the applicable benefits under addendum 4 of the CFIRP PD, but not to exceed the costs that would have been borne by the public had the move been to the port of disembarkation or border point in Canada closest to the member's place of duty.

(208.974 to 208.98 Inclusive: Not Allocated)

Section 10 – Miscellaneous

208.99 – Entitlement to Transportation Benefits on Reinstatement – Regular Force

Despite anything in the CBI, when the release or transfer of an officer or non-commissioned member is cancelled under article 15.50 (Reinstatement) of the QR&O, the transportation and travelling expenses paid on release or transfer are deemed to have been paid with due authority and the member is entitled to an adjustment, to such extent as may be approved by the Chief of the Defence Staff, between the benefits the member would have received under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants) and any lesser benefits received under CBI 209.72 (Transportation and Travelling Entitlements on Release for Misconduct – Regular Force).

208.991 – Transportation Entitlements of Non-Commissioned Members who Re-engage While on Terminal Leave

208.991(1) (Definition) In this instruction,

terminal leave

means

rehabilitation leave and any annual leave or special leave combined therewith which is granted to a noncommissioned member immediately prior to the member's release.

208.991(2) (Entitlement on re-engagement) A non-commissioned member who re-engages while on terminal leave is entitled only to what would have accrued to the member under this chapter in respect of any move from the last place of duty prior to the member proceeding on terminal leave to the new place of duty upon reengagement.

208.991(3) (Recovery of expenditures) Any expenditure of public funds incurred in moving the non-commissioned member and their dependants, household goods and effects to an intended place of residence on release shall be recovered from the member.

208.9911 – Transportation of Depensants - Limitation of Entitlement

Subject to subparagraph (1)(i) of CBI 208.82 (Movement of Dependants), the commanding officer may authorize the movement at public expense of a dependent child from the place to which the dependent child was moved under subparagraph (1)(f) of CBI 208.82 to the place of duty to which the officer or non-commissioned member is moved, other than temporarily, on the member's return to Canada or the United States of America.

208.9912 – Transportation of Dependants and Shipment of Household Goods and Effects for Other than Service Reasons

208.9912(1) (Entitlement of spouse or common-law partner) Subject to paragraph (3), the spouse or common-law partner of an officer or non-commissioned member who has accompanied the member to a place of duty outside Canada or to an isolated post and who ceases to reside with the member at that place of duty, because of a marital breakdown or the termination of the common-law partnership, may be granted transportation, using military transport to the maximum extent possible, from that place of duty to a place in Canada selected by the spouse or common-law partner.

208.9912(2) (Entitlement of child) When a child was, prior to the marital breakdown or the termination of the common-law partnership, a dependant as defined in subparagraph (d) or (e) of the definition dependant in paragraph (3) of CBI 208.80 (Application and Definitions) of an officer or non-commissioned member serving at a place of duty outside Canada or at an isolated post and if the custody of that child has been granted to the spouse or common-law partner referred to in paragraph (1) in accordance with the terms of a written separation agreement or order of a court or, if no such separation agreement or order of a court exists but such child is in fact in the custody of the spouse or common-law partner, the child shall be entitled to the same transportation as the spouse or common-law partner, provided that the child accompanies the spouse or common-law partner on the return journey to Canada or from the isolated post.

208.9912(3) (Military transport) When transportation by military transport for a spouse or common-law partner referred to in paragraph (1) and for any child or children accompanying the spouse or common-law partner in accordance with paragraph (2) is not practical, the officer commanding the command or such other officer as he or she may designate may authorize the use of commercial transportation for the spouse or common-law partner and child or children at public expense, by the most practical and economical means, from the place of duty of the officer or non-commissioned member outside Canada or the isolated post to the intended place of residence in Canada selected by the spouse or common-law partner.

208.9912(4) (Stored household goods and effects) Subject to paragraph (5), any household goods and effects which have been stored in Canada at public expense while the officer or non-commissioned member is serving at a place of duty outside Canada or isolated post and which belong to the spouse or common-law partner referred to in paragraph (1) or that have been declared, in accordance with the terms of a written separation agreement or order of a court, to be the property of the spouse or common-law partner or of the child or children accompanying the spouse or commonlaw partner in accordance with paragraph (2) may be, at the direction of the spouse or common-law partner

  1. maintained in storage in Canada at public expense for a period of not more than 60 days subsequent to the tour expiry date of the member; or
  2. removed from storage at public expense and delivered to the intended place of residence in Canada selected by the spouse or common-law partner, provided that only the costs that would be incurred for a move within the geographical boundaries of the place of storage, accepted by the moving industry as a local move, shall be paid from public funds.

208.9912(5) (Exceptional circumstances) In exceptional circumstances the Minister may, if the Minister considers it would be equitable and consistent with the purpose of Section 8 (Relocation Expenses), authorize the move of household goods and effects at public expense from the place where they are stored to a place in Canada selected by the Minister as being more appropriate.

208.9912(6) (Reimbursement of costs) Reimbursement of the costs of interim lodgings, meals and incidental expenses, if required, may be approved on behalf of a spouse or commonlaw partner referred to in paragraph (1) and any child or children accompanying such spouse or common-law partner in accordance with paragraph (2) for a period not exceeding seven days, at the intended place of residence in Canada selected by the spouse or common-law partner, by the commanding officer of the Canadian Forces Base closest to that intended place of residence.

208.9912(7) (Unaccompanied personal baggage) When a spouse or common-law partner referred to in paragraph (1) and any child or children accompanying the spouse or common-law partner in accordance with paragraph (2) are authorized transportation to a place in Canada selected by the spouse or common-law partner, unaccompanied personal baggage may be shipped to that place in Canada at the direction of the commanding officer under CBI 208.9952 (Shipment of Unaccompanied Personal Baggage – Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants) and the weight of that shipment shall be counted against the normal weight entitlement under CBI 208.9952 upon repatriation of the member as if it were an accompanied move.

208.9912(8) (Limitation) Subject to this instruction, no other relocation benefits in this chapter accrue to or on behalf of a spouse or common-law partner referred to in paragraph (1) or any child or children accompanying that spouse or common-law partner in accordance with paragraph (2).

(208.9913 to 208.9939 Inclusive: Not Allocated)

208.994 – Transportation and Travelling Expenses – Access to Household Goods and Effects in Long-Term Storage

An officer or non-commissioned member is entitled to transportation, travelling expenses and incidental travelling expenses under the Canadian Forces Temporary Duty Travel Instruction, as if the member was travelling on duty from the place where the member is serving to the place where their household goods and effects are stored and return, if the following circumstances exist:

  1. the member is posted from a place of duty to which the move of all or part of their household goods and effects was prohibited to another place of duty to which the move of all or part of their household goods and effects is prohibited; and
  2. the member requires access to their household goods and effects because

    1. there is a significant climatic change between the two places of duty,
    2. the member is moving from furnished to unfurnished accommodation, or
    3. in the circumstances, the Chief of the Defence Staff considers access is necessary.

208.9941 – Shipment of Replacement Household Goods and Effects

208.9941(1) (Household goods and effects destroyed or damaged) Subject to paragraph (2), an officer or non-commissioned member whose household goods and effects have been wholly or partially destroyed or damaged by fire or other cause while in storage at public expense is, when the member would otherwise have become entitled to have their household goods and effects restored to them, entitled to the costs described in CBI 208.84 (Shipment of Household goods and Effects) in respect of the movement of newly-acquired replacement household goods and effects from the place where they were acquired within Canada or the United States of America, or if they were acquired outside Canada and the United States of America from the port of entry into Canada, to the place at which the member normally would have had their household goods and effects restored to them.

208.9941(2) (Cost of shipping) The cost of shipping household goods and effects acquired in the United States of America may be paid only from the border point of entry into Canada to the place at which the officer or noncommissioned member normally would have had their household goods and effects restored to them unless, when the member acquired them, the place of duty of the member was in the United States of America.

208.9942 – Movement of Dependants, Household Goods and Effects – Personnel Reinstated – Regular Force

If the release or transfer of an officer or noncommissioned member is cancelled under artilce 15.50 (Reinstatement) of the QR&O,

  1. the amounts that were paid in respect of the movement of their dependants, household goods and effects on release or transfer are deemed to have been paid with due authority; and
  2. the member is entitled to receive the difference between what they would have received in respect of the movement of their dependants, household goods and effects under Section 8 (Relocation Expenses) and any lesser amount received under CBI 208.845 (Movement of Dependants, Household goods and Effects – Personnel Released for Misconduct – Regular Force).

(208.9943 to 208.9949 Inclusive: Not Allocated)

208.995 – Employment Assistance for Spouses and Common-Law Partners

208.995(1) (Reimbursement for preparation of curriculum vitae) Subject to paragraph (2), where the dependants of an officer or noncommissioned member are moved under CBI 208.82 (Movement of Dependants) and the member's spouse or common-law partner was employed immediately prior to the move, the member is entitled to be reimbursed for the costs of having a curriculum vitae professionally prepared to assist the spouse or common-law partner in finding suitable employment.

208.995(2) (Maximum amount) Reimbursement shall be for the actual and reasonable costs incurred for the preparation of the curriculum vitae not exceeding the maximum amount established in Treasury Board directives for a public service employee who is entitled to reimbursement in respect of costs associated with the preparation of a curriculum vitae for a spouse or common-law partner upon relocation.

208.9951 – Temporary Evacuation of Family Housing

208.9951(1) (Entitlement) Subject to paragraph (2) and to the approval of the Chief of the Defence Staff in each case, an officer or noncommissioned member is entitled to claim reimbursement for the actual and reasonable expenses incurred for lodgings or meals or both in respect of each day during which it is necessary to obtain them at the member's own expense for

  1. the member's dependants when they are required to vacate family housing because of infestation, disruption of essential services, emergency repairs or for any other reason not attributable to the negligence of the occupants; and
  2. the member in respect of any period during which the member accompanies them.

208.9951(2) (Claims) Claims under this instruction shall

  1. in respect of lodgings, if applicable, be supported by receipts; and
  2. in respect of meals, not be in excess of the rates for meals established under CBI 208.86 (Interim Lodgings and Meal Expenses – Accompanied Member or Dependants Travelling Alone) for the officer or non-commissioned member and each of the member's dependants.

208.9952 – Shipment of Unaccompanied Personal Baggage – Officers and Non-Commissioned Members on Other than Temporary Duty and Dependants

208.9952(1) (Entitlement) Subject to this instruction, if an officer or non-commissioned member is moved to a new place of duty on posting or an intended place of residence under CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Noncommissioned Members on Posting or of Dependants) or if a member is authorized to move their dependants at public expense, the member is entitled to ship their unaccompanied personal baggage at the most economical rate.

208.9952(2) (Weight of baggage) The weight of baggage that may be shipped by an officer or non-commissioned member under paragraph (1) shall not exceed

  1. for a move from a place within Canada or the continental United States of America to a place within Canada or the continental United States of America, if household goods and effects are not moved at public expense,

    1. for the member – 204 kilograms if an officer or 159 kilograms if a noncommissioned member,
    2. for the first dependant – 227 kilograms, and
    3. for each additional dependant – 136 kilograms;
  2. for a move from a place within Canada or the continental United States of America to a place within Canada or the continental United States of America, if household goods and effects are moved at public expense,

    1. for the member – 204 kilograms if an officer or 159 kilograms if a noncommissioned member, and
    2. for dependants – 227 kilograms or one-half of the total weight of the baggage that the dependants would have been entitled to ship at public expense under sub-subparagraphs (2)(a)(ii) and (iii) as if the household goods and effects had not been moved at public expense, whichever is greater;
  3. for a move from a place within Canada or the continental United States of America to a place outside Canada or the continental United States of America, if household goods and effects are not moved at public expense,

    1. for the member – 703 kilograms,
    2. for the first dependant – 454 kilograms, and
    3. for each additional dependant – 352 kilograms;
  4. for a move from a place outside Canada or the continental United States of America to a place within Canada or the continental United States of America, if household goods and effects are not moved at public expense,

    1. for the member – 703 kilograms less the weight of baggage, if any, shipped by that member under sub-subparagraph (2)(c)(i) when the member was moved to that place outside Canada or the continental United States of America,
    2. for the first dependant – 454 kilograms less the weight of baggage, if any, shipped by that dependant under sub-subparagraph (2)(c)(ii) when that dependant was moved to that place outside Canada or the continental United States of America, and
    3. for each additional dependant – 352 kilograms less the weight of baggage, if any, shipped by that dependant under sub-subparagraph (2)(c)(iii) when that dependant was moved to that place outside Canada or the continental United States of America; or
  5. for a move from one place of duty outside Canada or the continental United States of America to another place of duty outside Canada or the continental United States of America, if household goods and effects are not moved at public expense, the weight that may be approved by the Minister.

208.9952(3) (Supplemental weight allowance) An officer or non-commissioned member and their dependants are entitled to a supplemental weight allowance of 25% of the weight of the baggage shipped under subparagraph (2)(c) or (d), as the case may be, to cover the weight of packing and crating materials used.

208.9952(4) (Dependant acquired outside of Canada or continental United States of America) If an officer or non-commissioned member acquires a dependant while serving at a place of duty outside Canada or the continental United States of America, to which their household goods and effects had not been moved at public expense, they shall be deemed for the purpose of determining entitlement to shipment of baggage under this instruction to have acquired the dependant before proceeding to the place outside Canada or the continental United States of America.

208.9952(5) (Exceptional circumstances) The Minister may, in exceptional circumstances, authorize an increase in the maximum weight of baggage that may be shipped under this instruction.

208.9952(6) (Other reimbursement) When an entitlement exists for shipment of baggage under this instruction, reimbursement may also be made for storage, transfer and personal insurance charges necessarily incurred in connection with the shipment.

(208.9953 to 208.9959 Inclusive: Not Allocated)

208.996 – Local Move of Household Goods and Effects

An officer or non-commissioned member who is not being released and who moves household goods and effects at their place of duty as a result of being ordered into, out of or between family housing is entitled to have the public move the household goods and effects and to be reimbursed other actual and reasonable costs associated with the move.

208.9961 – Local Move of Household Goods and Effects – Furnished Family Housing

An officer or non-commissioned member, who is required to move their household goods and effects as the result of being ordered out of furnished family housing and whose costs incurred are less than $125, is entitled only to reimbursement of the actual and reasonable costs incurred by reason of the movement of their household goods and effects.

208.9962 – Reimbursement on Postponement or Cancellation of a Posting

When, for service reasons, the posting of an officer or non-commissioned member is postponed or cancelled, the member shall, subject to the approval of the Chief of the Defence Staff, be reimbursed in whole or in part

  1. in accordance with this chapter as if the posting had not been postponed or cancelled;
  2. in respect of any amount the member has paid as a deposit or rent or in respect of any liability under a lease for accommodation the member was unable to occupy at the place to which the member was authorized to move prior to postponement or cancellation of the posting; and
  3. for the member's actual and reasonable expenses associated with the move of the member's dependants, household goods and effects at the member's place of duty as the result of postponement or cancellation of the posting.

208.9963 – Reimbursement of Additional Living Expenses – Dependants Separated from an Officer or Non-Commissioned Member on Posting

208.9963(1) (Entitlement) If one or more dependants of an officer or non-commissioned member who is moved on posting remain at the former place of duty to complete an educational term, or for other justifiable reasons, the member is entitled to reimbursement of the additional living expenses incurred by the dependant or dependants as a result of the separation.

208.9963(2) (Monthly rate) The monthly rate of reimbursement under this instruction shall not exceed the monthly non-commercial accommodation allowance paid to a public service employee under the Treasury Board directive on relocation.

208.9963(3) (Daily rate) Reimbursement may be made on a daily basis, but the monthly rate shall not exceed the rate specified in paragraph (2).

208.9963(4) (Travelling expenses for the dependant) The travelling expenses for the dependant who rejoins the officer or noncommissioned member at the new place of duty shall be reimbursed in accordance with CBI 208.83 (Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants).

(208.9964 to 208.9969 Inclusive: Not Allocated)

208.997 – Separation Expense

CBI 208.997 – Separation Expense

208.997(1) (Purpose) The purpose of Separation Expense (SE) is to reimburse Canadian Forces members for some additional living expenses resulting from the short-term separation from their dependants and household goods and effects ((D)HG&E) as a result of relocation within Canada for service reasons.

208.997(2) (Definitions) The following definitions apply in this instruction:

commercial accommodation

means an accommodation that:

  1. is at a hotel, motel, tourist home, guest cottage or similar commercial property;
  2. is publicly available at a published rate; and
  3. contains no more than one bedroom.
dependant

means:

  1. a member's spouse or common-law partner;
  2. a member's, their spouse's, or their common-law partner's child – including a stepchild, legal ward, adopted child or child adopted under a Canadian aboriginal custom adoption practice – who is dependent on the member because the child is:
    1. under 18 years of age;
    2. mentally or physically disabled; or
    3. under 25 years of age and in fulltime attendance at a school or other education institution that provides training or instruction of an educational, professional, vocational or technical nature; or
  3. a member's, their spouse's, or their common-law partner's relative – a parent, grandparent, brother, sister, uncle, aunt, niece, nephew or grandchild – who is dependent on the member because the relative is mentally or physically disabled.
fair market value

means the highest rent – in an open and unrestricted market – of accommodation or furniture agreed to by two persons who are knowledgeable, informed, prudent and acting independently of each other.

family housing

has the same meaning as in Charges for Family Housing Regulations (Volume IV of the QR&O, Appendix 4.1 (Changes for Family Housing Regulations).

furniture rental

means furniture rented at fair market value from a furniture rental company, but does not include furniture rented with a right to own.

non-commercial accommodation

means an apartment, condominium or similar residential property that:

  1. the member rents at fair market value from another person; and
  2. contains no more than one bedroom, bathroom, living room and kitchen.
place of duty

has the same meaning as in paragraph (3) of CBI 208.80 (Application and Definitions).

principal residence

means a residential property in Canada that:

  1. is located:
    1. at the place to which the member's HG&E were last moved at public expense;
    2. at the place of the member's HG&E on the date the member enrolled in the Regular Force unless the member has subsequently moved at public expense;
    3. at the place of the member’s HG&E on the date the member was authorized to be on their current period of Class “C” Reserve Service unless the member has subsequently moved at public expense; or                                                                                                                                (TB 1 Jun 2017, effective 1 September 2017)
    4. at any other place of duty, selected place of residence or designated alternative location, to which the member was authorized to move their HG&E at public expense;
  2. is owned or rented by a member; and
  3. but for service reasons, would have been occupied by the member on a full-time basis.
private accommodation

means an accommodation rented by a member at fair market value and located within a larger residential property.

quarters

means an accommodation – without cooking facilities – available to a member at public expense, and includes "government and institutional accommodation" as defined in the National Joint Council Travel Directive, as amended from time to time.

separation expense

or SE means the reimbursement of expenses and payment of allowances identified in this instruction.

service couple

 

means two members who are married or living in a common-law partnership and each member is either a member of the Regular Force or a member of the Reserve Force who is on Class “C”  Reserve Service. (couple militaire)

(TB 1 Jun 2017, effective 1 September 2017)

spouse

in relation to a member, does not include a spouse who is living separate and apart, within the meaning of the Divorce Act, from the member.

208.997(3) (Entitlement) Subject to paragraph (5), a member to whom paragraph (4) does not apply, and who is of the Regular Force or of the Reserve Force on Class “C” Reserve Service, is entitled to SE if all of the following conditions are satisfied:

  1. the member’s most recent former place of duty is either:

(i)  in Canada, or

(ii)  outside Canada and, in relation to that place of duty, the move of the member’s (D)HG&E was   prohibited.

       (TB 1 June 2017, effective 1 September 2017)

  1. the member has a principal residence in Canada;
  2. the member is posted to or on that Class C Reserve Service at a new place of duty in Canada;
  3. the member is entitled to a move of (D)HG&E at public expense to the new place of duty;
  4. the move of the member's (D)HG&E at public expense to the new place of duty is, for service reasons, prohibited or restricted, in accordance with orders or instructions issued by the Chief of the Defence Staff;
  5. the member does not move their (D)HG&E to the new place of duty;
  6. the member occupies an accommodation at a new place of duty; and
  7. a dependant occupies the principal residence on a full-time basis.

208.997(4) (Entitlement – Service Couple) In relation to a service couple that lives in the same principal residence, when one member is posted – and entitled to move (D)HG&E at public expense - one member of that service couple is entitled, subject to paragraph (5), to SE benefits as follows:

  1. when the posted member proceeds on the posting and does not move their HG&E – except for any unaccompanied baggage as provided for under CBI      208.9952 – to the new place of duty, that member is entitled to SE benefits, and
  2. when the posted member proceeds on the posting and does move all of their HG&E to the new place of duty, the member who was not posted is entitled to SE benefits.

(TB 1 June 2017, effective 1 September 2017)

208.997(5) (No Entitlement – SE) There is no entitlement to SE if any of the following conditions are satisfied:

  1. the member is enrolled outside Canada and moves to a place of duty in Canada;
  2. the member moves from a place of duty in Canada to a new place of duty outside Canada, or vice versa;
  3. the member is entitled to a benefit under the Military Foreign Service Instructions;
  4. the member marries or forms a common-law partnership, after the change of strength date;
  5. the member is absent for service reasons from the new place of duty for more than 90 days;
  6. the member is on leave under article 16.26 (Maternity Leave) or article 16.27 (Parental Leave) of the QR&O;
  7. the member occupies a new principal residence at the new place of duty;
  8. the member elects an intended place of residence on or before release;
  9. the member incurs no expenses for a principal residence;
  10. the prohibition or restriction in subparagraph (3)(e) ceases;
  11. the member's spouse or common-law partner is also a member and receives SE
  12. a dependant occupies an accommodation at the new place of duty with the member for 90 days or more in any 365 day period;

(TB 1 June 2017, effective 1 September 2017)

  1. no dependant occupies the principal residence on a full-time basis;
  2. the member's HG&E was moved at public expense to a principal residence for the purpose of the member's release or transfer to the Reserve Force;
  3. a former spouse – or a spouse who is living separate and apart, within the meaning of the Divorce Act, from the member – occupies, for 90 days or more in one year, the principal residence with a dependant who is a child;
  4. a person who no longer cohabits with the member in a conjugal relationship occupies, for 90 days or more in one year, the principal residence with a dependant who is a child; or
  5. the member's HG&E is placed in longterm storage at public expense.

208.997(6) (Repealed by TB, effective 1 February  2013

208.997(7) (Amount – Quarters) If quarters are available at public expense, the amount of SE is limited to:

  1. quarters at public expense;
  2. actual and reasonable monthly parking expenses, not exceeding the amount of the monthly charge referred to in paragraph (4) of article 208.50 (Deductions for the Provision of Single Quarters and Covered Residential Parking) of the QR&O;
  3. (Repealed by TB, effective 1 February 2013); and
  4. actual and reasonable basic internet, basic cable and cellular or land-line telephone connection expenses.

208.997(8) (Amount – Private Accommodations) If quarters are unavailable at public expense and the member occupies a private accommodation, the amount of SE is limited to:

  1. private accommodation expenses, the monthly amount of which does not exceed the monthly charge under paragraph (1) of article 208.50 (Deductions for the Provision of Single Quarters and Covered Residential Parking) of the QR&O for a single quarter Type H1, rated very good;
  2. (Repealed by TB, effective 1 February 2013);
  3. actual and reasonable monthly parking expenses, up to a maximum of $100.00; and
  4. actual and reasonable basic internet, basic cable and cellular or land-line telephone connection expenses.

208.997(9) (Amount – Non-Commercial Accommodations And Family Housing) If quarters are unavailable at public expense and the member occupies a non-commercial accommodation or family housing, the amount of SE is limited to:

  1. actual and reasonable expenses for non-commercial accommodations or family housing, utilities and furniture rental, the monthly amount of which do not exceed the applicable rate in the table to this instruction;
  2. (Repealed by TB, effective 1 February 2013);
  3. actual and reasonable parking expenses, up to a monthly maximum of $100.00; and
  4. actual and reasonable basic internet, basic cable and cellular or land-line telephone connection expenses.

208.997(10) (Amount – Commercial Accommodations) If quarters are unavailable at public expense and the member occupies a commercial accommodation, the amount of SE is limited to:

  1. actual and reasonable commercial accommodation expenses, the monthly amount of which do not exceed the applicable rate in the table to this instruction;
  2. (Repealed by TB, effective 1 February 2013); and
  3. actual and reasonable parking expenses, up to a monthly maximum of $100.00.

208.997(11) (Amount – Termination Expenses) When a member is posted – or attached posted or placed on temporary duty – away from their new place of duty for a period of 90 days or more and is required by law or contract to terminate their accommodation, the amount of SE is limited to:

  1. actual termination liability expenses, not exceeding the cost of three months' rent or lease expenses;
  2. actual and reasonable expenses for the packing, storage and unpacking of 210 kilograms of unaccompanied baggage; and
  3. upon return from the attached posting or temporary duty, actual and reasonable expenses for:
    1. five days interim lodging and meal expenses at the new place of duty when rations and quarters are unavailable, and
    2. actual and reasonable basic internet, basic cable and cellular or land-line telephone connection expenses.

Table to CBI 208.997

Maximum Monthly Lodging Rates (in dollars)
The monthly amount forshall not exceed
all locations other than those listed below 1090
Bagotville 1700
Borden 1800
Calgary 1600
Cold Lake 1600
Dundurn 1600
Edmonton 1700
Greenwood 1400
Halifax 1450
Kingston 1600
London 1500
Masset 1300
Montréal 1200
North Bay 1500
Ottawa 1600
Petawawa 1800
Toronto 1800
Shilo 1350
Vancouver 1400
Victoria 1600
Yellowknife 2250
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