Chapter 10 - Military Foreign Service Instructions

Section 1 – Interpretation

10.1.01 – Definitions and Abbreviations

The definitions and abbreviations in this instruction have general application in this chapter. Definitions with limited or specific application appear in the applicable section of this chapter.

10.1.01(1) Definitions

accompanied by one dependant

means that one dependant is residing with the member at the post for at least eight months of any consecutive twelve-month period.

accompanied by two dependants

means that two dependants are residing with the member at the post for at least eight months of any consecutive twelve-month period.

accompanied by three dependants

means that three dependants are residing with the member at the post for at least eight months of any consecutive twelve-month period.

accompanied by four or more dependants

means that four dependants are residing with the member at the post for at least eight months of any consecutive twelve-month period.

(TB, effective 1 April 2009)

accompanied member

 means a member whose dependants or special dependants:

  1. are moved outside Canada at public expense as a result of the member's deployment or assignment; or
  2. are recognized as dependants or special dependants during the member's posting and are moved outside Canada at public expense.

(TB, effective 23 July 2003)

approving authority

Means the :

  1. Commanding Officer, Canadian Defence Liaison Staff (Washington);
  2. Commanding Officer, Canadian Forces Support Unit (Colorado Springs);
  3. Military Foreign Service Section / OUTCAN Coord, VCDS;
  4. Commanding Officer, Canadian Forces Support Unit (Europe);
  5. Commanding Officer of the member's parent unit (limited in application to the designation of next of kin, as set out in MFSI 10.1.01);
  6. Canadian Task Force Commander (limited in application to the designation of next of kin, as set out in MFSI 10.1.01);
  7. J1, Canadian Joint Operations Command (limited in application to the Compassionate Travel Assistance, as set out in MFSI 10.23);
  8. J1, Canadian Special Operations Forces Command (limited in application to the Compassionate Travel Assistance, as set out in MFSI 10.23); or
  9. Children's Education Management Section (limited in application to the Education and Related Care of Dependent Children, as set out in MFSI 10.12). (autorité approbatrice) 

(TB, effective 06 April 2017)

assignment

means a posting, attached posting or attached posting (temporary) to a permanent or training position outside Canada at a post other than a Chief of the Defence Staff designated International Operation.

attached posting

means the temporary deployment or assignment for less than twelve months, but normally of six months, of a member to a component, sub-component, formation, task force, base, unit or element, other than that in which the member is ordinarily employed and in which the member continues to fill a position.

attached posting (temporary)

means the temporary deployment or assignment of between fourteen to sixty days or more, of a member in direct support of a post or an operation other than that in which the member is ordinarily employed and in which the member continues to fill a position.

compensation day

means a day within a week on which work is normally scheduled for the member by the member's commanding officer.

controlled move

has the same meaning as in the Canadian Forces Integrated Relocation Program.

cross-posting

means a posting from one post outside Canada to another post outside Canada.

crown-held accommodation

means accommodation owned, leased or controlled by the Crown other than family housing as defined in paragraph (2) of the Charges for Family Housing Regulations or single quarters and, unless the Minister otherwise directs, includes accommodation provided directly to a member by the host government.

(TB, effective 23 July 2003)

day

means a calendar day and days are counted consecutively.

(TB, effective 1 April 2009)

dependant

means

  1. the member's spouse or common-law partner who resides with the member at the post for a minimum of eight months in a twelve-month period, but does not include such persons when they are living separately from the member for other than Canadian Forces reasons;
  2. the member's dependent child; or
  3. the member's special dependant.
dependant child

means a biological child, adopted child or legal ward of the member or of the member's spouse or common-law partner, if the child resides with the member at the post or previous place of duty in Canada for a minimum of eight months in a twelve-month period and who:

  1. is under 21 years of age, resides with the member at the post and is not married or in a common-law partnership, or
  2. is 21 or more years of age, and is dependent on the member by reason of mental or physical disability.
dependant student

means a student who is a child of the member or of the member's spouse or common-law partner who:

  1. is under 21 years of age at the commencement of the school year;
  2. is not residing with the member because that student is in full-time attendance at an educational institution away from the post; and
  3. is not married or in a common-law partnership.

(TB, effective 23 July 2003)

deployment

means a posting, attached posting or attached posting (temporary) to an operation outside Canada designated by the Chief of the Defence Staff and controlled by the Commander Canada Command, Commander Canadian Expeditionary Force Command, Commander Canadian Special Operations Forces Command, or Commander Canadian Operational Support Command.

(TB, effective 31 March 2006)

father or mother

Means the :

  1. the biological parent or parents;
  2. a person or persons formally appointed legal guardian of a member or the member's spouse or common-law partner; or
  3. with the approval of the Chief of the Defence Staff, a person standing in the place of a father or mother who, prior to the member's enrolment, had undertaken the responsibilities and fulfilled the duties of a father or mother.
foreign service directives

embody the Treasury Board approved entitlements of Public Service employees with respect to their service outside Canada.

furniture and effects

means household goods and effects including furniture, household equipment and personal articles of the member and of the member's dependants, but does not include PMVs, livestock or pets.

geographical area

means an area within a radius of 50 kilometres from the member's post.

home

means

  1. in respect of a member who is married or in a common-law partnership or who has a dependent child:
    1. the place to which the member's spouse or common-law partner or dependent child was last moved at public expense;
    2. if the member's spouse or common-law partner or dependent child is residing at a place other than the place to which they were last moved at public expense, and provided that the cost does not exceed that which would have been incurred if the member had proceeded to where the dependant was so moved, the place where the member's spouse, common-law partner or dependent child is residing, or
    3. if the member's spouse or common-law partner or dependent child has never been moved at public expense, the place where that person is residing; and
  2. in respect of a member other than as described subparagraph (a):
    1. the place where the member's father or mother or guardian normally resides;
    2. subject to the approval of an officer commanding a command or formation, the place where the member's child, stepchild or adopted child who is officially recorded as the member's next of kin normally resides;
    3. if the member's father or mother or guardians are separated, divorced or deceased, and subject to the approval of an officer commanding a command or formation, the place where the member's officially recorded primary next of kin normally resides, or
    4. when the member's father or mother are not deceased but there are exceptional circumstances, the location where a person designated as primary next of kin by the formation commander normally resides.
member

means an officer or non-commissioned member in the Canadian Forces.

next of kin

means one of the following persons

  1. the member's spouse or common-law partner;
  2. a child of the member;
  3. the member's father, mother, step-father or step-mother;
  4. the member's sibling, half-sibling or step-sibling;
  5. the member's grandparent; or
  6. if there are no living next of kin, the person named by the member, and approved by the approving authority to be the member's next of kin.
occupant in a member's household

includes:

  1. a member;
  2. the member's dependants and special dependants or other persons who are residing with the member at the post for a period of at least eight months out of a consecutive twelve-month period;
  3. notwithstanding paragraph (b) above, dependent students are not to be included as occupants in a member's household.
operation

means the deployment of an expeditionary formation, a task force, a unit or individual members to a theatre of operations outside Canada for purposes other than military training or administration.

(TB, effective 23 July 2003)

parent unit

means the unit at which, immediately prior to the member's initial attached posting, attached posting (temporary) or temporary duty, the member occupied a position and performed normal military duties and includes any place in the surrounding geographical area that is determined by the Chief of the Defence Staff to be part of that place of duty.

(TB, effective 1 April 2009)

post

means:

  1. in respect of a ship's company, the place of duty outside Canada designated by the Chief of the Defence Staff for the purpose of sections 3 – Operation Allowances and 21 – Home Leave Travel Assistance; and
  2. in all other cases, a place of duty outside Canada.
posting

 means a permanent change in the member's place of duty, normally of twelve months or more. A member who has dependants may be posted accompanied or unaccompanied.

 

post index

means an expression of the price differential between the post and the surrounding area of the post, or the location where a member resides when the member does not reside at the post, and Ottawa, as determined by the Chief of the Defence Staff on the basis of information communicated by Statistics Canada on a monthly basis.

previous place of duty

means the place at which, immediately prior to the member's deployment or assignment, the member performed normal military duties and includes any place in the surrounding geographical area that is determined by the Chief of the Defence Staff to be part of that place of duty.

(TB, effective 23 July 2003)

private-home daycare

also referred to as home-based child care, means a licensed child care facility that is provided in a private residence other than the home of the dependent child or children.

(TB, effective 1 April 2009)

private motor vehicle

is a vehicle registered for use on a public highway in the name of the member or in the name of the member's dependant, the primary purpose of which is for family conveyance, and which does not exceed 20.80 cubic meters (735 cubic feet) in size.

rent allowance

means the monthly amount in local currency established under MFSI 10.5.09 (Rent Allowance) paid to a member to permit the member to rent accommodation of a standard established under Section 5 (Shelter and Related Provisions).

(TB, effective 23 July 2003)

reside

means that the dependant resides with a member at the post for at least eight months of any consecutive twelve-month period.

service couple

means:

  1. two members who are:
    1. married to each other; or
    2. in a common-law partnership recognized under QR&O Article 1.075 (Common-Law Partner and Common-Law Partnership); and
    3. posted to the same post or different posts; or
  2. a member and a person who is eligible to claim foreign service entitlements from the Government of Canada who are:
    1. married to each other; or
    2. in a common-law partnership recognized under QR&O Article 1.075 (Common-Law Partner and Common-Law Partnership) or under Appendix A – Declaration to FSD 2 – Interpretation; and
    3. (posted to the same post or different posts.

(TB, effective 1 April 2009)

special dependant

means a person designated under section 9 – Special Dependants.

(TB, effective 23 July 2003)

stopover

means an interruption of travel by a member through a point under a single ticket:

  1. for a period of time beyond that necessarily required for direct transit through the point; or
  2. for a period normally extending to the departure time of the next connecting leg of the trip; and
  3. (exceptionally) including a carrier-scheduled overnight stay.

(TB, effective 1 April 2009)

theatre of operations

means an area designated as a post by the Chief of the Defence Staff for the application of this chapter.

(TB, effective 23 July 2003)

third location

means any location

  1. outside a radius of 800 kilometres from the member's post, home, previous place of duty or parent unit; and
  2. if a member is deployed on an operation, any location outside the theatre of operations.

(TB, effective 1 April 2009)

unaccompanied member

means a member with dependants, if the dependants are not moved outside Canada at public expense as a result of the member's posting, attached posting or attached posting (temporary).

(TB, effective 23 July 2003)

work day

applies only to non-members, and means a day within a week on which work is normally scheduled for the member's spouse, common-law partner or dependant by the employer of the spouse, common-law partner or dependant.

(TB, effective 1 April 2009)

10.1.01(2) Abbreviations

AA

means Approving Authority.

ADA

means Accommodation Deficiency Adjustment.

CF IRP

means Canadian Forces Integrated Relocation Program.

DCBA

means the Director of Compensation and Benefits Administration

FSD

means the Foreign Service Directives which have been approved by Treasury Board and which establish the entitlements of Public Service employees with respect to their service outside Canada.

PI

means the Post Index.

PLA

means Post Living Allowance.

PMV

means a private motor vehicle that is registered for use on a public highway in the name of the member or in the name of the member's dependant, the primary purpose of which is for family conveyance, and which does not exceed 20.80 cubic meters (735 cubic feet) in size.

(TB, effective 1 April 2009)

Section 2 – General Provisions

10.2.01 - Intent of Military Foreign Service Instructions

The intent of the allowances and benefits under the Military Foreign Service Instructions is to recognize and to facilitate a member's service outside Canada and to ensure that, as much as possible, members should be neither better nor worse off than their counterparts serving in Canada.

10.2.02 - Application of FSD

10.2.02(1) (Equitable Payments) Subject to any direction that may be issued by Treasury Board, if under this chapter a member or the member's dependants have not received compensation because the relevant circumstances, although not dissimilar to, are different from the circumstances established, the Minister may approve the payment of all or part of that compensation, if in the Minister's opinion it would be

  1. equitable and consistent with the purpose of this chapter; and
  2. consistent with the practice in the Public Service under any relevant FSD to so do.

10.2.02(2) (Application of FSD) If, under this chapter, a member may claim allowances and benefits or is required to pay a charge in accordance with the terms and conditions established in a FSD, that FSD shall be deemed to apply to the member as if that member were an employee.

10.2.03 - Commencement and Termination of Eligibility

10.2.03(1) (Commencement of eligibility) Unless otherwise specified:

  1. a member who arrives at the post prior to the member's change of strength (COS) date:
    1. and who is on leave, is entitled to the applicable allowances and benefits commencing on the member's COS date, or
    2. and who is not on leave, is entitled to the applicable allowances and benefits commencing on the member's date of arrival at the post;
  2. a member who arrives at the post on or after the member's COS date, is entitled to the applicable allowances and benefits commencing on the member's date of arrival at the post.

10.2.03(2) (Termination of eligibility) Unless otherwise specified:

  1. a member who departs the post prior to the member's change of strength (COS) date ceases to be entitled to the applicable allowances and benefits on the date of the member's departure from the post;
  2. a member who departs the post on or after the member's COS date:
    1. and who is on leave, ceases to be entitled to the applicable allowances and benefits on the member's COS date, or
    2. and who is not on leave, ceases to be entitled to the applicable allowances and benefits on the member's date of departure from the post.

10.2.03(3) (Cross-posting) The entitlement to the allowances and benefits of a member who is cross-posted and does not return to Canada on leave at public expense between cross-postings continues, except for section 5 – Shelter and Related Provisions.

10.2.04 - Unaccompanied Member

An unaccompanied member, who moves their dependants to the post at their own expense, continues to be an unaccompanied member for the purpose of this chapter.

10.2.05 - Entitlement of a Member Deployed or Assigned

10.2.05(1) (Deployment or assignment status) Members are deployed or assigned by means of a posting, attached posting or attached posting (temporary).

10.2.05(2) (Posting) A member who is posted for:

  1. a period of twelve months or more is entitled to the allowances and benefits in all applicable sections of this chapter; or
  2. a period of less than twelve months is entitled to the allowances and benefits in the following applicable sections:
    1. section 2 - General Provisions,
    2. section 3 - Operation Allowances,
    3. section 4 - Meal Allowance,
    4. section 5 - Shelter and Related Provisions,
    5. section 6 - Travelling Expenses for Dependants on Briefing Programs,
    6. section 8 - Dependant's Health Care Expenses,
    7. section 11 - Day-care Assistance,
    8. section 12 - Education and Related Care of Dependent Children,
    9. section 13 - Employment Assistance for Spouses and Common-law Partners,
    10. section 14 - Foreign Service Allowances,
    11. section 15 - Post Living Allowance,
    12. section 16 - Post Differential Allowance,
    13. section 17 - Telephone Calls,
    14. section 18 - Post Transportation and Related Expenses,
    15. section 19 - Gymnasium or Health Club Fees,
    16. section 21 - Home Leave Travel Assistance,
    17. section 23 - Compassionate Travel,
    18. section 24 - Safe Storage Expense Benefit,
    19. section 25 - Emergency Evacuation and Loss, and
    20. section 26 - Compensation for Damage or Loss of Furniture and Effects.

10.2.05(3) (Attached posting and attached posting (temporary)) A member who is attached posted or attached posting (temporary) is entitled to the allowances and benefits in the following applicable sections:

  1. section 2 - General Provisions;
  2. section 3 - Operation Allowances;
  3. section 4 - Meal Allowance;
  4. section 5 - Shelter and Related Provisions;
  5. section 14 - Foreign Service Allowances;
  6. section 15 - Post Living Allowance;
  7. section 16 - Post Differential Allowance;
  8. section 17 - Telephone Calls;
  9. section 18 - Post Transportation and Related Expenses;
  10. section 19 - Gymnasium or Health Club Fees;
  11. section 21 – Home Leave Travel Assistance;
  12. section 23 - Compassionate Travel;

10.2.05(4) (Temporary duty) A member who is on temporary duty is only entitled, under this chapter, to the Risk Allowance as set out in CBI 10.3.07 - Risk Allowance. The other allowances and benefits to which a member on temporary duty may be entitled to are set out in the Canadian Forces Temporary Duty Travel Instructions.

10.2.06 - Members Enrolled or Re-enrolled Outside Canada

10.2.06(1) (Employment at ordinary residence) A member ordinarily resident outside Canada who is enrolled or re-enrolled outside Canada, and who accepts employment for a continuous period of duty at the location where the member ordinarily resides, is entitled to the allowances and benefits under the following applicable sections:

  1. section 2 - General Provisions;
  2. section 3 - Operation Allowances;
  3. section 5 - Shelter and Related Provisions;
  4. section 8 - Dependant's Health Care Expenses;
  5. section 10 - Relocation Expenses for a Person Qualifying as a Dependant or Special Dependant During Posting;
  6. section 15 - Post Living Allowance;
  7. section 18 - Post Transportation and Related Expenses;
  8. section 19 - Gymnasium or Health Club Fees;
  9. section 24 - Safe Storage Expense Benefit; and
  10. section 25 - Emergency Evacuation and Loss;

10.2.06(2) (Third location employment) A member ordinarily resident outside Canada and deployed or assigned for a continuous period of duty outside Canada and away from the location where the member ordinarily resides, shall be entitled to the allowances and benefits of this chapter in accordance with the member's deployment or assignment status.

10.2.06(3) (Application) For the purposes of paragraphs (1) and (2), this chapter applies to the member from the date of arrival at the post to the date of departure on termination of duty at that post, except that this chapter shall not apply during periods of leave without pay.

10.2.07 - Release Outside Canada

If a member elects to remain outside Canada on release, the allowances and benefits in this chapter shall cease as of the last day of the month in which the member begins retirement leave, under article 16.18 - Retirement Leave of the QR&O or if the member takes a cash-out of leave, the day of the member's release.

10.2.08 - Leave Without Pay

A member who is granted leave without pay during an assignment outside Canada is entitled to the applicable allowances and benefits under this chapter, except for:

  1. CBI 10.14.02 - Foreign Service Premium;
  2. section 15 - Post Living Allowance; and
  3. section 16 - Post Differential Allowance.

10.2.09 - Maternity or Parental Allowance

10.2.09(1) (Included benefits) A member who is entitled to maternity or parental allowance under CBI 205.461 – Maternity and Parental Allowances continues, if the member remains at the post, to receive the allowances and benefits to which the member was entitled to receive immediately prior to commencing maternity or parental leave, except that the following allowances are adjusted in accordance with CBI 205.461:

  1. section 14 - Foreign Service Allowances;
  2. section 15 - Post Living Allowance; and
  3. section 16 - Post Differential Allowance.

10.2.09(2) (Benefit adjustments) The allowances specified in paragraph (1) shall be adjusted to recognize

  1. a change in rate of pay;
  2. a change in family status;
  3. a change in the Post Index;
  4. a revision to the section 14 rates; and
  5. a revision to the section 16 rates.

10.2.09(3) (Period of maternity or parental leave) The period of maternity or parental leave does not count for the purpose of calculating points under CBI 10.14.02 - Foreign Service Premium or for the calculation of number of months served in regards to the Post Differential Allowance bonus.

10.2.09(4) (Temporary absence) If a member on maternity or parental leave is temporarily absent from the post in excess of 25 compensation days, the benefits of section 15 and 16 shall cease with effect from the 26th compensation day of absence. The member is required to inform the Approving Authority of any absences from the post in excess of 25 compensation days.

10.2.10 - Travel Points

A member who is deployed or assigned may collect and utilize travel points accumulated while on individual duty travel status under CBI 209.26 - Travel Loyalty Programs, when such travel is authorized:

  1. under section 6 - Travelling Expenses for Dependants on Briefing Programs;
  2. under section 8 - Dependant's Health Care Expenses;
  3. for Family Reunion Travel under section 12 - Education and Related Care of Dependent Children;
  4. under section 21 - Home Leave Travel Assistance; and
  5. under section 23 - Compassionate Travel.

10.2.11 - Remuneration Paid by a Third Party

10.2.11(1) (Application) This instruction applies to members who receive remuneration in whole or in part from a third party, such as the United Nations, if such remuneration duplicates some or all of the allowances and benefits set out in this chapter and results in a degree of over compensation.

10.2.11(2) (Administration) A member in receipt of remuneration from a third party shall provide the Approving Authority with appropriate details, for furtherance to the Director Compensation and Benefits Administration, in order that a determination of the appropriate level of the allowances and benefits is made.

10.2.11(3) (Limitation on entitlement) ) If a third party pays remuneration in whole or in part to a member, the allowances and benefits set out in this chapter are reduced:

10.2.11(4) (Maximum reduction) No reduction may exceed in amount the total of the remuneration paid by a third party.

10.2.11(5) (Retention of monies) If a reduction is imposed in accordance with this instruction, any monies received as remuneration by the member from a third party is retained by the member in lieu of any allowances and benefits for which a reduction has been imposed under this chapter.

10.2.12 - Exchange Rates

In certain situations if accountable advances are permitted in respect of this chapter, especially in the case of security deposit advances that may be outstanding for several years, the currency exchange rate may change significantly between the date the advance is made and the date on which it is recovered. It is intended that the member should neither lose nor gain as a result of currency exchange rate fluctuations under these circumstances. Therefore, all losses and gains upon recovery of the advance are a Crown responsibility.

10.2.13 - Separation Expense

A member who is entitled to receive benefits and allowances under this chapter is not entitled to the allowances and benefits under CBI 209.997 - Separation Expense.

10.2.14 - Annual Report

The Director General Compensation and Benefits shall submit to the Foreign Service Interdepartmental Co-ordinating Committee on 01 November an annual report including:

  1. the details as to designations of special dependants made under section 9 - Special Dependants; and
  2. a listing of members continuing to receive the Foreign Service Premium (FSP) under CBI 10.14.02 - Foreign Service Premium after serving at the same post for seven consecutive years or more, and the reason for continuing the FSP payment.

Top of Page

Section 3 – Operation Allowances

10.3.01 - General Provisions

10.3.01(1) (Intent) The intent of the allowances and benefits in this section is to assist a member on a deployment.

10.3.01(2) (Remuneration paid by third party) If a third party pays remuneration to a member, the allowances and benefits to which the member is entitled under this section are reduced in accordance with CBI 10.2.11 - Remuneration Paid by a Third Party.

10.3.01(3) (Variation of allowances and benefits) The allowances and benefits may vary within the same operation.

10.3.01(4) (Separation Expense) A member who is entitled to receive allowances and benefits under this section is not entitled to the allowances and benefits under CBI 209.997 - Separation Expense.

10.3.02 - Eligible Members

10.3.02(1) (Application) This section applies to a member on a deployment and with respect to CBI 10.3.07 - Risk Allowance also to a member on temporary duty.

10.3.02(2) (Service couple) Each member of a service couple is entitled to the allowances and benefits at the unaccompanied rate, except that if there are dependants residing with the service couple, one member designated by the service couple, is considered to be an accompanied member for the purpose of calculating allowances and benefits.

10.3.02(3) (Single member) A member who is not married or in a common-law partnership, but has one or more dependent student, is entitled to allowances and benefits calculated on the monthly amount at the appropriate accompanied rate when the member is deployed as an accompanied member.

10.3.02(4) (Member not entitled) For greater certainty, a member who is on assignment is not entitled to the allowances and benefits under this section.

10.3.03 - Application by Deployment Status

10.3.03(1) (Posting or attached posting) A member who is posted or attached posted for a period of more than 60 days on a deployment, is entitled to the allowances and benefits under this section.

10.3.03(2) (Attached posted (temporary) A member who is attached posted (temporary) on a deployment for a period of 14 to 60 days is entitled to receive an allowance or benefit at a daily rate not to exceed the monthly rate of the allowances and benefits set out in:

  1. CBI 10.3.04 - Operations Foreign Service Premium;
  2. CBI 10.3.05 - Hardship Allowance;
  3. CBI 10.3.06 - Hardship Allowance Bonus; and
  4. CBI 10.3.07 - Risk Allowance.

10.3.03(3) (Temporary duty) A member who is on temporary duty is only entitled to receive Risk Allowance at a daily rate not to exceed the monthly rate of the Risk Allowance under CBI 10.3.07, if such a rate exists for the post at which the member is on temporary duty.

10.3.03(4) (Start and end of entitlement) Subject to paragraph (5), the member's entitlement to the allowances and benefits under this section commence on the date of arrival at the post and cease on the date of the final departure from the post, except that if a member is re deployed and does not return to Canada on leave at public expense between deployments, entitlement under this section continues.

10.3.03(5) (HMCS or allied ship) A member aboard an HMCS or allied ship is only entitled to the allowances and benefits under this section upon the ship's arrival in the theatre of operations.

10.3.04 - Operations Foreign Service Premium

10.3.04(1) (Intent) The Operations Foreign Service Premium (OPS FSP) is an allowance payable to a member:

  1. in recognition of service on operations; and
  2. to cover expenses not specifically covered by other allowances and benefits.

10.3.04(2) (Annual OPS FSP Adjustments) The OPS FSP is adjusted annually by the Director Compensation and Benefits Administration (DCBA), using the same percentage change, if any, established by the Treasury Board.

10.3.04(3) (Amount of OPS FSP) The OPS FSP is paid at a monthly rate, for the status and premium level that applies to the member who is on a deployment, as set out in the table below:

Operations Foreign Service Premium (Effective April 1, 2016 in CAD)

LevelPointsMemberAccompanied by 1 DependantAccompanied by 2 DependantsAccompanied by 3 DependantsAccompmanied by 4 or more Dependants
1A 0 to 6 814 1,046 1,208 1,257 1,309
1B 7 to 12 886 1,147 1,331 1,386 1,443
1C 13 to 18 960 1,250 1,453 1,514 1,578
1D 19 to 24 1,032 1,351 1,575 1,642 1,712
2A 25 to 30 1,104 1,452 1,698 1,770 1,848
2B 31 to 36 1,147 1,514 1,770 1,848 1,928
2C 37 to 42 1,191 1,575 1,844 1,924 2,009
2D 43 to 48 1,235

1,636

1,917 2,001 2,089
2E 49 to 54 1,279 1,697 1,990 2,078 2,170
2F 55 to 60 1,322 1,758 2,064 2,155 2,251
3A 61 to 66 1,365 1,820 2,136 2,232 2,331
3B 67 to 72 1,384 1,846 2,168 2,265 2,366
3C 73 to 78 1,404 1,873 2,200 2,298 2,401
3D 79 to 84 1,422 1,898

2,232

2,331 2,436
3E 85 to 90 1,441 1,924 2,263 2,365 2,472
3F 91 to 96 1,460 1,951 2,295 2,398 2,507
4A 97 to 102 1,479 1,977 2,327 2,431 2,542
4B 103 to 108 1,500 2,007 2,362 2,468 2,580
4C 109 to 114 1,520 2,036 2,396 2,505 2,618
4D 115 to 120 1,541 2,065 2,431 2,542 2,657
4E 121 to 126 1,562 2,095 2,466 2,578 2,696
4F 127 to 132 1,582 2,124 2,501 2,615 2,734
5A 133 to 138 1,603 2,152 2,536 2,652 2,772
5B 139 to 144 1,622 2,178 2,567 2,684 2,806
5C 145 to 150 1,640 2,204 2,598 2,716 2,840
5D 151 to 156 1,659 2,229 2,629 2,748 2,874
5E 157 to 162 1,677 2,255 2,659 2,780 2,908
5F 163 to 168 1,695 2,281 2,690 2,813 2,942
6A 169 + 1,713 2,306 2,720 2,845 2,976

(TB, effective 1 April 2016)

10.3.04(4) (Point accumulation) Points are accumulated for service on operations at the rate of one point per calendar month of service.

10.3.04(5) (Calculation of points) For the purpose of calculating points under this instruction, a member is considered to have completed a month of service on operation where there is an entitlement to ten compensation days of OPS FSP in a calendar month, except that during a cross-posting on another deployment a member cannot accumulate credits on the basis of two periods of ten compensation days within the same calendar month.

10.3.04(6) (Partial months) Partial months are counted only during the first and last calendar months of a deployment. All other months are calculated from the first to the last day of a calendar month.

10.3.04(7) (Change In family size) If the member precedes the dependants to the post, or where a dependant or dependants precedes the member on departure from the post, the rate of OPS FSP is to be adjusted, if applicable, to reflect the actual family size at the post, effective the date of the change in family size at the post.

10.3.04(8) (Member absent from post) A member who is absent from the post in excess of 25 compensation days:

  1. continues to receive OPS FSP if the member is on temporary duty;
  2. for other than temporary duty and who has no dependants residing at the post, ceases to receive FSP on the 26th compensation day of the absence and resumes receiving OPS FSP on the first compensation day following the return of the member to the post; or
  3. for other than temporary duty and who has dependants residing at the post, will receive an adjusted OPS FSP payment to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the member to the post.

10.3.04(9) (Medical or compassionate absence) A member who is absent from the post for an undetermined length of time for medical or compassionate reasons, ceases to receive OPS FSP on the 26th compensation day after the departure from the post or on the day it is determined that the member would not return to the post, whichever is earlier.

10.3.04(10) (Disciplinary absence) The payment of OPS FSP to a member who is absent from the post for disciplinary reasons ceases on the day of departure from the post and resumes on the day after the member's return to the post.

10.3.04(11) (Dependant absent from post) If a dependant of a member in receipt of OPS FSP, other than a dependent student under CBI 10.3.02(3) - Single Member:

  1. is temporarily absent from the member's post for more than 25 compensation days, the OPS FSP will be adjusted to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the dependant to the post; or
  2. is at the post for less than 25 compensation days from the commencement of the OPS FSP, the OPS FSP will be adjusted to reflect the family size from the day on which the dependant left the post.

10.3.04(12) (Points not interchangeable) Points accumulated under this instruction are not interchangeable with FSP points accumulated under CBI 10.14.02 - Foreign Service Premium.

10.3.04(13) (Points accumulated previously) Any points accumulated under section 12 of the Military Foreign Service Instructions are considered to be points accumulated under this instruction.

10.3.05 - Hardship Allowance

10.3.05(1) (Intent) The intent of the Hardship Allowance (HA) is to compensate for the living conditions existing at a specific post.

10.3.05(2) (Levels of HA) There are seven levels of HA, from zero (a typical base standard) to six (very austere). Once established, the Hardship level is reviewed on a semi-annual basis or as required for each operation. The Chairperson of the Departmental Hardship and Risk Committee approves the Hardship level for the post upon recommendation of the Committee. After December 2012, the approved Hardship level for an operation shall be effective:

  1. in the establishment of a hardship level for a new operation, including an operation with a provisional hardship level, on the date the operation was designated by the Chief of the Defence Staff; or
  2. in the case of an existing operation:
    1. following an increase to a hardship level, on the first day of the month following the date of approval of the higher level;
    2. following a decrease to a hardship level, on the first day of the sixth month following the date of approval of the reduced level; or
    3. any other date as approved by the President of the Treasury Board.

(TB, effective 1 January 2013)

10.3.05(3) (Amount of HA) HA is paid at a monthly rate, for the level that applies to the international operation on which the member is deployed, as follows:

Table to MFSI 10.3.05(3)

Hardship Allowance (Effective April 1, 2016 in CAD)
LevelMemberAccompanied by 1 dependantAccompanied by 2 dependantsAccompanied by 3 dependantsAccompanied by 4 or more dependants
I 182 236 273 282 291
II 364 473 546 564 582
III 546 709 819 846 873
IV 728 946 1,092 1,128 1,164
V 910 1,182 1,364 1,410 1,455
VI 1,092 1,419 1,637 1,692 1,746

(TB, effective 1 April 2016)

10.3.05(4) (Repealed)

10.3.05(5) (Change In Family Size) If the member precedes the dependants to the post, or where a dependant or dependants precede the member on departure from the post, the rate of HA is to be adjusted, if applicable, to reflect the actual family size at the post, effective the date of the change in family size at the post.

10.3.05(6) (Member absent from post) A member absent from the post in excess of 25 compensation days:

  1. who has no dependants residing at the post, ceases to receive the HA on the 26th compensation day of the absence and resumes receiving the HA on the first compensation day following the return of the member to the post; or
  2. who has dependants residing at the post, will receive an adjusted HA payment to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the member to the post.

10.3.05(7) (Medical or compassionate absence) A member who is absent from the post for an undetermined length of time for medical or compassionate reasons, ceases to receive HA on the 26th compensation day after the departure from the post or on the day it is determined that the member would not return to the post, whichever is earlier.

10.3.05(8) (Disciplinary absence) The payment of HA to a member who is absent from the post for disciplinary reasons ceases on the day of departure from the post and resumes on the day after the member's return to the post.

10.3.05(9) (Location change) A member who is deployed to another post is entitled to the HA applicable to the new post commencing on the day following the member's arrival at the post.

10.3.05(10) (Dependant absent from post) If a dependant of a member in receipt of the HA, other than a dependent student under paragraph (3) in CBI 10.3.02 (Eligible Members):

  1. is temporarily absent from the member's post for more than 25 compensation days, the HA will be adjusted to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the dependant to the post; or
  2. is at the post for less than 25 compensation days from the commencement of the HA, the HA will be adjusted to reflect the family size from the day on which the dependant left the post.

(TB, effective 30 September 2005)

10.3.06 - Hardship Allowance Bonus

10.3.06(1) (Intent) The intent of the Hardship Allowance Bonus (HA Bonus) is to compensate a member for repeated deployments.

10.3.06(2) (Monthly rate) The rate of HA Bonus varies according to the member's length of service on operations. HA Bonus payable to a member is the monthly amount calculated as a percentage of the authorized HA level under CBI 10.3.05 - Hardship Allowance.

10.3.06(3) (Levels) The HA Bonus level to which a member is entitled is based on points accumulated for service on operations as follows:

Hardship Allowance Bonus

PointsPercentage
0 to 6 0
7 to 12 20
13 to 18 30
19 to 24 40
25 to 30 50
31 to 36 60
37 to 42 70
43 to 48 80
49 to 54 90
55 to 60 100
61 to 66 110
67 to 72 120
73 to 78 130
79 to 84 140
85 to 90 150
91 to 96 160
97 to 102 170
103 to 108 180
109 to 114 190
115 to 120 200
121 to 126 210
127 to 132 220
133 to 138 230
139 to 144 240
145 to 150 250
151 to 156 260
157 to 162 270
163 to 168 280
169 or more 290

10.3.06(4) (Point accumulation) Points are accumulated for service on operations at the rate of one point per calendar month of service.

10.3.06(5) (Calculation of points) For the purpose of calculating points under this instruction, a member is considered to have completed a month of service on operation where there is an entitlement to ten compensation days of HA Bonus in a calendar month, except that during a cross-posting to another deployment a member cannot accumulate credits on the basis of two periods of ten compensation days within the same calendar month.

10.3.06(6) (Partial months) Partial months are counted only during the first and last calendar months of a deployment. All other months are calculated from the first to the last day of a calendar month.

10.3.06(7) (Adjustment) The HA Bonus is adjusted to reflect any adjustment made to the HA under CBI 10.3.05.

10.3.06(8) (Period of service not interchangeable) Subject to CBI 10.16.03(3) - Concurrent use of period of service, any period of service for which a member was entitled to receive HA Bonus cannot be used for the purpose of calculating the Post Differential Allowance under section 16 - Post Differential Allowance.

10.3.07 - Risk Allowance

10.3.07(1) (Intent) The intent of the Risk Allowance (RA) is to compensate for the risks associated with a specific post.

10.3.07(2) (Levels) There are five levels of RA, from zero to four. Once established, the Risk level is reviewed on a semi-annual basis or as required for each operation. The Chairperson of the Departmental Hardship and Risk Committee approves the Risk level for the post upon recommendation of the Committee. After December 2012, the approved Risk level for an operation shall be effective:

  1. in the establishment of a risk level for a new operation, including an operation with a provisional risk level, on the date the operation was designated by the Chief of the Defence Staff; or
  2. in the case of an existing operation:
    1. following an increase to a risk level, on the first day of the month following the date of approval of the higher level;
    2. following a decrease to a risk level, on the first day of the sixth month following the date of approval of the reduced level; or
    3. any other date as approved by the President of the Treasury Board.

(TB, effective 1 January 2013)

10.3.07(3) (Amount of RA) RA is paid at a monthly rate, for the level that applies to the international operation on which the member is deployed, as follows:

Table to MFSI 10.3.07(3)

Risk Allowance (Effective April 1, 2016 in CAD)
LevelMemberAccompanied by 1 dependantAccompanied by 2 dependantsAccompanied by 3 dependantsAccompanied by 4 or more dependants
I 182 236 273 282 291
II 364 473 546 564 582
III 546 709 819 846 873
IV 728 946 1,092 1,128 1,164

(TB, effective 1 April 2016)

10.3.07(4) (Repealed)

10.3.07(5) (Change In family size) ) If the member precedes the dependants to the post, or where a dependant or dependants precede the member on departure from the post, the rate of RA is to be adjusted, if applicable, to reflect the actual family size at the post, effective the date of the change in family size at the post.

10.3.07(6) (Member absent from post) A member absent from the post in excess of 25 compensation days:

  1. who has no dependants residing at the post, ceases to receive the RA on the 26th compensation day of the absence and resumes receiving the RA on the first compensation day following the return of the member to the post; or
  2. who has dependants residing at the post, will receive an adjusted RA payment to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the member to the post.

10.3.07(7) (Medical or compassionate absence) A member who is absent from the post for an undetermined length of time for medical or compassionate reasons, ceases to receive RA on the 26th compensation day after the departure from the post or on the day it is determined that the member would not return to the post, whichever is earlier.

10.3.07(8) (Disciplinary absence) The payment of RA to a member who is absent from the post for disciplinary reasons ceases on the day of departure from the post and resumes on the day after the member's return to the post.

10.3.07(9) (Location change) A member who is deployed to another post is entitled to the RA applicable to the new post commencing on the day following the member's arrival at the post.

10.3.07(10) (Dependant absent from post) If a dependant of a member in receipt of the RA, other than a dependent student under paragraph (3) in CBI 10.3.02 (Eligible Members):

  1. is temporarily absent from the member's post for more than 25 compensation days, the RA will be adjusted to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the dependant to the post; or
  2. is at the post for less than 25 compensation days from the commencement of the RA, the RA will be adjusted to reflect the family size from the day on which the dependant left the post.

(TB, effective 30 September 2005)

10.3.08 - Environmental Allowances

10.3.08(1) (Allowances for designated positions) A member who is entitled to an allowance under CBI 10.3.05 (Hardship Allowance) or CBI 10.3.07 (Risk Allowance), unless the member occupies a specific position on the operation designated by the CDS, is not entitled to the allowances under the following instructions:

  1. CBI 205.30 - Paratroop Allowance;
  2. CBI 205.31 - Rescue Specialist Allowance;
  3. CBI 205.32 - Aircrew Allowance; and
  4. CBI 205.33 - Land Duty Allowance; and
  5. CBI 205.335 - Casual Land Duty Allowance; and
  6. CBI 205.34 - Diving Allowance.

10.3.08(2) (Repealed)

(TB, effective 1 April 2007)

10.3.09 - Post-Combat Reintegration Allowance

10.3.09(1) (Definitions) For the purpose of this instruction:

  1. Combat operations are military operations designated by the CDS where the use or threatened use of force, including lethal force, is essential to impose will on the opponent or to accomplish a mission; and
  2. Non-combat operations are military operations where weapons may be present, but their use or threatened use is for self-protection purposes and not otherwise essential to the accomplishment of the mission. Non-combat operations are normally peace support or humanitarian operations.

10.3.09(2) (Intent) The intent of the Post-Combat Reintegration Allowance (PCRA) is to assist a member to reintegrate with family following repatriation from a deployment where the member was engaged in CDS designated combat operations for all or part of the deployment and was not granted special leave (mission).

10.3.09(3) The granting of leave is the first option to be considered to ensure the well being of members on deployment to a post where combat operations are being conducted.

10.3.09(4) Unit or personal leave plans shall not be based, changed or cancelled in consideration of PCRA.  Commanders shall only use PCRA as a last resort.  When special leave (mission) is denied during a CDS designated combat mission, PCRA does not apply.

10.3.09(5) (Application) CDS designated combat operations and non-combat operations may occur simultaneously or sequentially during the same deployment. Consequently, PCRA entitlements amongst members on the same deployment may vary.

10.3.09(6) (Entitlement) A member who is deployed is entitled to PCRA, under the following conditions:

  1. the member's circumstances conform to the Chief of Defence Staff (CDS) written designation of the operation, post location, timeframe and unit(s)/sub-unit(s) engaged in combat operations; and
  2. should special leave (mission) not be granted, the member is considered to be on a restriction of leave.  A denial of leave, however, constitutes a lack of entitlement to special leave (mission), therefore, it cannot be considered granted or not granted.

10.3.09(7) (Frequency of PCRA) A member is entitled to consideration for one PCRA for each 180 day interval of a deployment. A member who is deployed two or more times to a combat operation within a 180 day period commencing with the date of arrival at the first deployment is entitled to consideration for one PCRA coinciding with the initial deployment period.

10.3.09(8) (Qualifying time for PCRA) For purposes of determining the PCRA rate, each full or partial day of service at a deployment post conforming to the particulars and timeframes of the CDS combat operation designation under paragraph (6) shall be counted. When a member has been medically evacuated due to injury or illness directly related to operational conditions at a combat operation, each full or partial day the member remains in the medical chain of evacuation outside Canada shall be counted until such time it is determined that the member would not return to the deployment post.

10.3.09(9) (PCRA rate) The PCRA rate, established by the Director Compensation and Benefits Administration, is the average cost of the most economical return air fare, based on a 60-day advanced booking and using the most direct and practical route between the post and Toronto, Ontario.

10.3.09(10) (Amount of PCRA) Based on qualifying time determined in accordance with paragraph 8, a member who is deployed on a combat operation:

  1. for a period of 120 to 180 days is entitled to a PCRA equivalent to the entire rate established under paragraph (9); or
  2. for a period of 90 days or more but less than 120 days, is entitled to a PCRA not to exceed 66% of the rate established under paragraph (9); or
  3. for a period in excess of 60 days but less than 90 days, is entitled to a PCRA not to exceed 33% of the rate established under paragraph (9).

10.3.09(11) (Request for PCRA) Request for payment of PCRA must be made by the member on form CF 52 and certified by the member's Commanding Officer as follows:

I certify that [insert member's rank and name] of [name of Task Force or Task Force Sub Unit]:

  1. served at OP [insert name of operation], at [insert foreign post location] that was designated by the CDS as a combat operation for the period  [specify CDS designation timeframe(s)];
  2. was not granted special leave (mission) during the period of deployment;
  3. qualifying time for PCRA purposes amounts to [insert number of days] for the deployment period [insert member's arrival date at deployment] to [insert member's departure date from deployment]; and
  4. is not being repatriated for disciplinary reasons.

10.3.09(12) (Payment of PCRA) The PCRA is to be paid to the member immediately prior to the member's repatriation.

10.3.09(13) (Early repatriation - disciplinary reasons) A member who is repatriated early for disciplinary reasons is not entitled to PCRA.

10.3.09(14) (Death) If a member dies while on a deployment, any PCRA entitlement is to be credited to the deceased member's pay account.

(TB effective 14 May 2009)

10.3.10 - Leave Denied During Noncombat Operations

Members on non-combat operations are not eligible to receive PCRA. If leave is denied during non-combat operations for strictly operational reasons, the Task Force Commander may request through the Chief Of Staff J3 (COS J3), DCDS approval for special leave in accordance with Annex F to Chapter 12 of the DCDS Directions for International Operations (DDIO).

10.3.11 - Transportation on Special Leave (Mission)

10.3.11(1) (Entitlement to expenses – deployment to a theatre of operations) A member on deployment to a theatre of operations, proceeding to their home on special leave (mission) granted under article 16.20 (Special Leave) of the QR&O is entitled to, prior to embarkation for and after disembarkation from their deployment, transportation, accommodation and meals only under the Canadian Forces Temporary Duty Travel Instructions at public expense for that portion of the journey made by the most direct route to the member's home and return to the member's place of duty.

10.3.11(2) (Repealed)

TB, effective 14 May 2009

10.3.12 - Transportation Assistance to a Rest and Relaxation Centre

10.3.12(1) (Intent) The intent of the Transportation Assistance to a Rest and Relaxation Centre (TARRC) is to assist a member on deployment to travel to a Rest and Relaxation (R and R) Centre.

10.3.12(2) (Entitlement) A member who is deployed is entitled to the TARRC once during each six month period of service at a post if:

  1. the member is entitled to the allowances and benefits under this section;
  2. the Chief of the Defence Staff (CDS) has designated an R and R Centre for that post; and
  3. the member is authorized by the commanding officer to travel to the R and R Centre.

10.3.12(3) (Member's obligation) A member who is authorized to travel to the R and R Centre must remain at the R and R Centre for the duration of the authorized period.

10.3.12(4) (Amount) The amount of TARCC is the actual transportation expenses incurred by the member to a maximum of the return economy airfare between the post and the R&R Centre.

10.3.12(5) (Recovery of the TARCC) The TARCC is recovered from a member who fails to complete the period of service for which the TARCC was paid unless, in the opinion of the CDS, the reasons for non-completion of the required period of service were beyond the control of the member.

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Section 4 – Meal Allowance

10.4.01 - General Provisions

10.4.01(1) (Intent) The intent of a meal allowance under this section is to assist eligible members with food costs outside Canada due to service reasons.

10.4.01(2) (Remuneration by a third party) If a third party pays a meal subsistence, or other similar allowance to a member, the allowance to which the member is entitled under this section shall be reduced by an amount equivalent to that portion of the third party allowance applicable to meals.

10.4.02 - Eligible Members

Section 10.4 applies to an unaccompanied member or a member with no dependants on a deployment or assignment when entitlements to ship or store household goods and effects at public expense do not apply.

10.4.03 - Entitlement

10.4.03(1) (Daily meal allowance) A member is entitled to a daily meal allowance to assist the member with the cost of food at the post.

10.4.03(2) (Amount) The amount of the meals (breakfast, lunch, dinner) shall be in accordance with Appendices C and D of the Treasury Board Travel Directive as applicable.

10.4.03(3) Repealed

10.4.03(4) Repealed

10.4.03(5) (Separation expense) A member who receives a meal allowance under this section is not entitled to the allowances and benefits under CBI 209.997 (Separation Expense).

(TB, effective 1 April 2010)

10.4.04 – Calculation of Allowance

10.4.04(1) (Conditions and limitations) The following conditions and limitations apply:

  1. upon arrival at the new post, the member is entitled to a daily meal allowance equivalent to the full daily meal rate (excluding incidentals) for that post for the first thirty days;
  2. if, after the first thirty days the member occupies permanent, semi-permanent, private non-commercial, commercial, or Crown-held accommodation with meal-preparation facilities, the member is entitled to a daily meal allowance equivalent to:
    1. 75% of the daily meal rate for days 31 through 120; and
    2. 50% of the daily meal rate for days 121 and beyond,
      (incidentals not included) for that post;
  3. if, after the first thirty days the member occupies accommodation without meal-preparation facilities, the member is entitled to a daily meal allowance equivalent to 75% of the daily meal rate (incidentals not included) for that post;
  4. if the daily meal allowance under MFSI paragraphs 10.4.04(1)(b) or (1)(c) is inadequate because of heavy workload, difficulty of finding food, limited restaurant facilities outside of hotel facilities, lack of transportation, or other special circumstances the AA may submit a request for a review and recommend an adjustment of the daily meal allowance to DCBA for approval. Any adjustment shall not exceed the full daily meal rate for that post. The circumstances for and the expenditure data substantiating any adjusted daily meal allowances shall be forwarded to DCBA to be retained for audit review purposes;
  5. if, it is determined that the daily meal allowance authorized under MFSI 10.4.04(1)(d) is not sufficient, the only recourse is for the member to request DCBA authorization to claim the actual and reasonable cost of meals supported by receipts. The member cannot mix the meal allowance with reimbursement of actual and reasonable meal costs; and
  6. this allowance shall be paid as a daily allowance rather than a monthly allowance. For example: in a 31 day month the member's entitlement would be 31 x the daily meal rate, in a 30 day month, the member's entitlement would be 30 x the daily meal rate and during a 28 or 29 day month the member's entitlement would be 28 x the daily meal rate or 29 x the daily meal rate.

10.4.04(2) (Member absent from post) If a member is:

  1. absent from the post on temporary duty, the member's daily meal allowance ceases for the period of temporary duty. For the day of departure from and return to the post for temporary duty reasons, the Task Force Commander (TFC) or AA shall authorize a reduced daily meal allowance, abated by the temporary duty meal rates (breakfast, lunch, dinner) applicable to the post, for the meal periods the member was absent from the post. In circumstances where a meal was taken at the post on the day of departure from and return to the post is not governed by a temporary duty meal rate, the TFC or AA shall authorize reimbursement of actual and reasonable meal expenses incurred;
  2. travelling in the geographical area of the post and claims a meal expense, the TFC or AA shall abate the daily meal allowance under the same terms and conditions that govern temporary duty under MFSI 10.4.04(2)(a);
  3. on leave, or hospitalized, the member's daily meal allowance ceases for the duration of the leave or hospitalization period. For the day of departure from or return to the post for leave or hospitalization reasons, the TFC or AA shall authorize a reduced daily meal allowance abated under the same terms and conditions that govern temporary duty under CBI 10.4.04(2)(a);
  4. held in detention or absent without authority, the member's daily meal allowance shall be ceased for the duration of the absence. For partial days of duty at the post, the TFC or AA shall authorize a reduced daily meal allowance abated under the same terms and conditions that govern temporary duty under MFSI 10.4.04(2)(a); or
  5. absent from the post for any other reason, the daily meal allowance shall be ceased.

(TB, effective 1 April 2010)

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Section 5 – Shelter and Related Provisions

10.5.01 - Definitions

The definitions in this instruction apply in this section.

rent ceiling

means the maximum amount established under CBI 10.5.08 - Rent Ceiling in local currency for each post having regard to the member's pay level and the number of occupants in a member's household.

rent share

means the monthly amount that the member pays for accommodation that corresponds to the average cost of comparable unfurnished and unserviced accommodation occupied by a member of the same pay level and number of occupants in a member's household in Canada.

utility allowance

means the monthly amount established in Canadian currency or local currency at the post that is paid to a member to cover reasonable utility charges.

utility charges

means the amount payable by a member in local currency at the post for utility expenses

utility share

means the monthly amount in Canadian currency that the member pays for utilities which corresponds to the average cost of utilities for comparable unfurnished and unserviced accommodation occupied by a member of the same pay level and number of occupants in a member's household in Canada.

10.5.02 - Intent

The intent of this section is to outline the allowances and benefits designed to ensure that, wherever possible and practicable and allowing for local conditions, a member can acquire suitable accommodation at the post for the member and the member's dependants that is generally comparable to but does not necessarily equal to the size and nature of the accommodation the member would have obtained in Canada and that a member is only responsible for one set of accommodation and utility expenses during the member's deployment or assignment.

10.5.03 - Eligible Members

10.5.03(1) (Eligibility) A member who is posted, attached posted or attached posting (temporary) to a place of duty outside Canada is entitled to the allowances and benefits in this section.

10.5.03(2) (Service couple) Only one member of a service couple is entitled to the allowances and benefits in this section and the member having the lower rate of pay is deemed to a dependant of the other member.

10.5.03(3) (Unaccompanied members and members with no dependants) A member who has no dependants and is attached posted or attached posted (temporary) or a member who is deployed or assigned unaccompanied is entitled to the allowances and benefits in this section except that, wherever possible, the member is to rent furnished accommodation or occupy furnished Crown-held accommodation.

10.5.04 - Opting Out

(TB, effective 1 April 2009)

10.5.04(1) (Definition) For the purposes of the French version of this section, programme means the application of the provisions of section 5.

10.5.04(2) (Application of this section) Upon a member's arrival at the post, the provisions of this section automatically apply unless the member elects otherwise in accordance with paragraph (3).

10.5.04(3) (Options available to members) A member who is not occupying Canadian Crown-held accommodation may:

  1. upon arrival at the post, elect not to have the provisions of this section apply to them;
  2. after a decision to have the provisions of this section not apply to them or partially opt in or after having previously opted out, elect to opt in;
  3. if the section applies or partially applies to them, elect to opt out; and
  4. elect to partially opt in and only have CBI 10.5.13 - Utility Share and 10.5.14 - Utility Allowance apply to them.

10.5.04(4) (Effective date of initial election) Other than an election made under paragraph (3)(a), the member's initial decision to elect to opt in or out may only be backdated to the first day of the month in which the member elects to opt in or out.

10.5.04(5) (Subsequent election) A subsequent election to opt in or out may only be made on the first day of any month.

10.5.04(6) Repealed

10.5.04(7) (Recovery of allowances and benefits) If a member elects to opt out, the allowances and benefits already advanced, such as security deposit and utility advance, are to be recovered immediately. Allowances and benefits paid annually are to be recovered based on the number of months remaining in the annual period when the member elects to opt out.

10.5.05 - General Provisions

10.5.05(1) (Financial interest) If a member, the member's next of kin or the member's special dependant has an interest, including a financial interest, other than as a lessee in the accommodation occupied by the member, the member is not entitled to the allowances and benefits in this section.

10.5.05(2) (Election of number of occupants in a member's household) A member who is renting accommodation or occupying Canadian Crown-held accommodation is entitled to elect to have the allowances and benefits under this section determined on the basis of a number of occupants which is one higher than the member's actual number of occupants in the member's household. The election is made on the date the member signs the lease or occupies the Crown-held accommodation.

10.5.05(3) (Higher number of occupants) Election of a number of occupants in a member's household one higher than the member's actual number of occupants in the member's household may be made if the member's actual rent is within the rent ceiling applicable to the member's elected number of occupants in a member's household and if the accommodation does not exceed the entitlement determined under paragraph (7).

10.5.05(4) (Effect of election) Election by a member of a higher number of occupants in a member's household applies only in respect of this section.

10.5.05(5) (Duration of election of number of occupants in a member's household) If a member makes an election under paragraph (2), the election remains in force for as long as the member continues to occupy the accommodation.

10.5.05(6) (Pay levels) For the purposes of CBI 10.5.08 - Rent Ceiling, 10.5.10 - Rent Share and 10.5.13 - Utility Share, the pay levels are determined according to the following table:

Pay
Level
Annual Rate of Pay Rounded to the Nearest Dolar
(in Canadian dollars)
1 1 to 39,999
2 40,000 to 41,999
3 42,000 to 43,999
4 44,000 to 45,999
5 46,000 to 47,999
6 48,000 to 49,999
7 50,000 to 54,999
8 55,000 to 59,999
9 60,000 to 64,999
10 65,000 to 69,999
11 70,000 to 74,999
12 75,000 to 79,999
13 80,000 to 89,999
14 90,000 to 99,999
15 100,000 to 109,999
16 110,000 to 119,999
17 120,000 and over

10.5.05(7) (Square metre entitlement) After March 2008, the square metre entitlement of a member, other than a member having official representational responsibilities, for accommodation having regard to the number of occupants in a member's household, is as follows:

House Hold SizeSquare FootageSquare Meters
1 / 2 1800 167
3 / 4 2200 204
5 or more 2500 232

(TB, effective 1 April 2008)

10.5.05(8) (Limits) the square meter entitlement is not to exceed the determined square metre entitlement. If a member's accommodation is below the square metre entitlement set out in paragraph (7), the member may request an accommodation deficiency adjustment under CBI 10.5.18 - Accommodation Deficiency Adjustments.

10.5.05(9) (Space to be considered) The space to be considered in applying square metres includes hospitality and family living areas only. Included are the entrance foyer and its coat closet, powder room, living, dining, kitchen, food storage, bedroom, bathrooms and den/family rooms. Excluded are closets and storage areas (other than those noted), stairways, hallways, side and service entrances, laundry, furnace and mechanical or electrical equipment rooms. Measurements are inside wall to inside wall.

10.5.05(10) (Number of bedrooms authorized) A member is entitled to rent accommodation with the number of bedrooms for the number of occupants in the household that applies to the member according to the following table:

Number of
Occupants
Number of
Bedrooms
Authorized
1 or 2 2
3 or 4 3
5 or more 4

10.5.05(11) (Accommodation Deficiency Adjustment) A member who is unable to rent accommodation with the entitled number of bedrooms may apply for an accommodation deficiency adjustment under CBI 10.5.18 - Accommodation Deficiency Adjustments, if the member rents accommodation with a lower number of bedrooms.

10.5.05(12) (Remuneration paid by third party) If a third party pays remuneration to a member, the allowances and benefits to which the member is entitled under this section are reduced in accordance with CBI 10.2.11 - Remuneration Paid by a Third Party.

10.5.06 - Crown-Held Accomodation

10.5.06(1) (Crown-held accommodation) The Approving Authority may order a member to occupy any available Crown-held accommodation at the member's post.

10.5.06(2) (Occupancy agreement) A member occupying Crown-held accommodation must sign an occupancy agreement and must:

  1. verify the furnishings in the accommodation and note their condition in the schedules attached to the Occupancy Agreement; and
  2. obtain appropriate householder's insurance for public liability and for damage to or loss of the member's furniture and effects.

10.5.07 - Allied Nation Accomodation

A member who rejects accommodation offered by an allied nation at a post must have their reasons for the rejection approved by the Director General Compensation and Benefits in order to receive rent allowance.

10.5.08 - Rent Ceiling

10.5.08(1) (Determination of rent ceiling) A member's rent ceiling for unfurnished accommodation is determined as follows:

  1. if a member is serving at a post in respect of which a rent ceiling is established in accordance with FSD 25, the member's rent ceiling is the amount established for the post under that FSD;
  2. if a member is serving at a post in respect of which the rent ceiling has not been established in accordance with FSD 25, the rent ceiling is the amount established annually by the Director of Compensation and Benefits Administration (DCBA) for that post having regards the member's pay level and number of occupants in a member's household, and the local conditions at the post.

10.5.08(2) (Posting instruction) If a member has a posting and promotion message, the member's rent ceiling is determined according to the member's new pay level.

10.5.08(3) (Choice to share accommodation) If a member chooses to share accommodation with one or more other members, the rent ceiling shall be determined on the basis of:

  1. the total number of members, dependants, special dependants and persons living in the accommodation;
  2. the pay level of the member receiving the highest pay, not including the allowances under Chapter 10;
  3. also applies to a service couple, whether they are assigned to the same post or to different posts.

(TB, effective 1 April 2009)

10.5.08(4) (Representational duties) A member who is assigned representational duties is entitled to an additional amount to the member's rent ceiling of:

  1. 25% of the rent ceiling for a member with extensive representational duties; or
  2. 10% of the rent ceiling for a member with limited representational duties.

10.5.08(5) (Rent ceiling increase) If due to local conditions at the post the amount determined under subparagraph (1)(b) is no longer adequate, a member's rent ceiling may be increased by an amount authorized by DCBA.

10.5.08(6) (Multi-year lease) The rent ceiling in effect under paragraph (1), on the date the member signs the lease, is the rent ceiling for each year of a multi year lease.

10.5.08(7) (Escalation clause) In the case of a multi-year lease where the actual rent is within the rent ceiling for the first year but the lease contains an escalation clause that causes the member's rent ceiling to be exceeded, DCBA approval of an increased rent ceiling is required.

10.5.08(8) (Local Move) If a local move of a member whose rent ceiling is established under subparagraph (1)(b) occurs which is:

  1. beyond the member's control and results in the rent ceiling being exceeded, approval of the DCBA for an increase to the rent ceiling is required; or
  2. for the member's personal reasons, the member is not entitled to have their rent ceiling increased.

10.5.08(9) (Furnished accommodation) A member is entitled to rent furnished accommodation and to a rent ceiling that is 25% over the rent ceiling the member would have been entitled to for unfurnished accommodation if:

  1. the member's move is a controlled move; or
  2. the member's move of furniture and effects is prohibited.

10.5.08(10) (Commercial accommodation) A member who occupies commercial accommodation is entitled to a rent ceiling that is 25% over the rent ceiling the member would have been entitled to for unfurnished accommodation.

10.5.08(11) (Change in number of occupants in household) If the number of occupants in a member's household increases or decreases after the date on which the accommodation is occupied, the member's rent ceiling will not be increased or decreased for the duration of the lease.

10.5.08(12) (Special dependant) A member is not entitled to an increase in the rent ceiling as a result of a person who has been designated as a special dependant after the member arrives at the post, except if a member is compelled to change leased accommodation for reasons that are beyond the member's control not having regard to the designation of the special dependant.

10.5.09 - Rent Allowance

10.5.09(1) (Maximum rent allowance) Rent allowance is paid to a member when the actual rent exceeds the member's rent share and must be within the member's rent ceiling for the post as established under CBI 10.5.08 - Rent Ceiling.

10.5.09(2) (Entitlement) Unless otherwise provided under this section, a member is entitled to rent allowance for each day during the member's period of service at a post for which the accommodation, in respect of which rent allowance has been approved, is occupied by the member or any of the member's dependants or special dependants.

10.5.09(3) (Choice to share accommodation) If a member chooses to share accommodation with one or more other members, only the member receiving the highest monthly pay, not including allowances under this Chapter, shall be paid the rent allowance.

10.5.09(4) (Payment of rent allowance) If rent allowance cannot be paid in local currency, it is to be paid for the duration of the lease at the local currency equivalent of the amount calculated as rent allowance in Canadian currency.

10.5.09(5) (Foreign exchange adjustments) Calculation of the rent allowance under paragraph (4) is in Canadian currency at the Public Works and Government Service Canada (PWGSC) exchange rate on the date of commencement of the lease or at the PWGSC rate of exchange at the time of any change of status that affects the member's rent allowance.

10.5.09(6) (Timing of adjustments) Adjustments in the amount of rent allowance are computed every two months and when rent allowance is ceased, using the PWGSC exchange rate on the first working day of the month in which rent allowance is payable.

10.5.09(7) (Monthly amount) The rent allowance is a fixed monthly amount for the duration of the lease payable as follows:

  1. if the actual monthly rent does not exceed the member's rent ceiling, the actual monthly rent is the member's rent allowance; and
  2. if the actual monthly rent is greater than the member's rent ceiling, the rent ceiling is the member's rent allowance.

10.5.09(8) (Actual monthly rent) The actual monthly rent includes the following:

  1. taxes and other mandatory charges required under the terms of the lease, such as condominium fees and subdivision fees, if they relate specifically to the accommodation and are identified as such;
  2. the monthly cost of monitoring a previously installed security system, if this is a condition of the lease;
  3. rent for a garage at the location of the accommodation or if the accommodation has no parking facilities, the cost for rental of parking facilities that the member pays other than at the accommodation; and
  4. the lodging portion of the cost of commercial accommodation, if a member resides in commercial accommodation.

10.5.09(9) (Escalation clause) If the lease contains an escalation clause, rent allowance is increased for the remainder of the term of the lease pursuant to the escalation clause, provided that the actual monthly rent remains within the member's established rent ceiling.

10.5.09(10) (Change of rent ceiling) If a member's rent allowance is limited by an established rent ceiling and that rent ceiling is subsequently:

  1. increased, the member's rent allowance is adjusted effective the date of the revision of the rent ceiling; or
  2. decreased, the member's rent allowance is not adjusted until the member changes accommodation or departs the post.

10.5.09(11) (Member absent from post) A member absent from the post:

  1. who occupies commercial accommodation at the post, ceases to be entitled to rent allowance on the date the member departs the post, unless the Approving Authority (AA) certifies that the member is required to retain the commercial accommodation;
  2. who is on leave, continues to be entitled to rent allowance; or
  3. without authority, ceases to be entitled to rent allowance for the period that the member is absent without authority.

10.5.09(12) (Subletting accommodation) If a member who is absent from the post on temporary duty or on leave sublets their accommodation, the member's rent allowance is reduced by the amount the member receives from subletting.

10.5.09(13) (Renovations) If the lessor upgrades the member's accommodation during the lease negotiations or during the period of the lease, the member's rent allowance is not adjusted until the initial lease expires, despite that the member's actual rent may be increased and the new actual rent is less than the member's rent ceiling.

10.5.09(14) (Payment) The monthly amount of rent allowance is payable to the member on the date the member is to pay rent according to the terms of the lease.

10.5.10 - Rent Share

10.5.10(1) (Rent share) Subject to CBI 10.5.11 - Waiver of Rent Share, a member to whom this section applies pays a rent share for the accommodation the member occupies or rents.

10.5.10(2) (Amount of rent share) A member pays a monthly rent share based on their pay level and the number of occupants in the member's household when the member signs the lease or occupies the Crown-held accommodation, as follows:

Rent Share (in Canadian dollars)

Pay Level1 or 2 Occupants3 or 4 Occupants5 or more Occupants
1 431 507 550
2 454 529 575
3 507 580 613
4 552 602 640
5 566 618 653
6 578 625 666
7 592 644 695
8 608 661 721
9 626 675 748
10 641 690 777
11 655 709 801
12 674 727 803
13 695 754 824
14 718 778 854
15 738 798 880
16 764 822 909
17 785 845 937

(Rates effective 1 Apr 2015)

10.5.10(3) (Annual adjustments) The rent share is adjusted annually by the Director Compensation and Benefits Administration on 01 April based on the most recent Consumer Price Index of the annual movement for rent of accommodation as determined by Statistics Canada.

10.5.10(4) (Other adjustments) Despite any increase or decrease in the member's pay or in the number of occupants in a member's household, the member's rent share is based on the pay level and the number of occupants in a member's household on the date the lease is signed or the Crown-held accommodation is occupied, except if:

  1. there is a rent increase due to:
    1. a lease renewal,
    2. an escalation clause, or
    3. a local government legislated increase; or
  2. the member changes accommodation.

10.5.10(5) (Choice to share accommodation) If a member chooses to share accommodation with one or more other members, the rent share shall be determined on the basis of:

  1. the total number of members, dependants, special dependants and persons living in the accommodation;
  2. the pay level of the member receiving the highest monthly pay, not including the allowances under Section 10;
  3. the rent share shall be assessed in total to the member who is in receipt of the highest pay and who shall be required to pay the total rent share; and
  4. also applies to a service couple, whether they are assigned to the same post, or to different posts.

(TB, effective 1 April 2009)

10.5.10(6) (Required to share Crown-held accommodation) If a member is required to share Crown-held accommodation with one or more other members together with their dependants or special dependants, each member's rent share is based on their annual pay and number of occupants in a member's household divided by the number of members sharing the accommodation.

10.5.10(7) (Effect of accommodation deficiency adjustment) If the member is entitled to an accommodation deficiency adjustment under CBI 10.5.18 - Accommodation deficiency adjustments, the amount of that adjustment is deducted from the member's rent share.

10.5.11 - Waiver or Rent Share

10.5.11(1) (Waiver of rent share) A member who is required to pay a rent share under CBI 10.5.10 - Rent Share and who continues to be financially responsible for accommodation at their previous place of duty may be granted a waiver of rent share subject to the terms and conditions of this instruction.

10.5.11(2) (Determined period of waiver) The following members who continue to be financially responsible for accommodation at their previous place of duty are entitled to a waiver of rent share for a period not exceeding nine months, less the amount of posting notice given before the departure for the post, calculated from the first day of the month following the date in which the posting instruction was issued:

  1. a member whose principal residence, as defined in CBI 209.96 - Acquisition and Disposal of Residential Accommodation, is vacant due to circumstances beyond the control of the member; or
  2. a member who is subject to pay rent at their previous place of duty and at their current place of duty;

10.5.11(3) (Extension of determined period) For the purposes of paragraph (2), if a member's posting is extended for a period of more than nine months, the member is deemed to have terminated a posting and commenced a new posting.

10.5.11(4) (Limit) For the purpose of calculating the entitlement period for waiver of rent share in paragraph (2), the reduction made to the rent share under CBI 10.5.17(8) - Locating a tenant, no matter the amount of the reduction, is equivalent to one month waiver of rent share.

10.5.11(5) (No reduction) A member who has already been granted a waiver of rent share for the entire period to which the member was entitled to under paragraph (2) is not entitled to the reduction of rent share for the fees associated with locating a tenant in CBI 10.5.17 - Property Management Fees.

10.5.11(6) (Undetermined period of waiver) The following members who continue to be financially responsible for accommodation at their previous place of duty are entitled to a waiver of rent share for an undetermined period:

  1. a member whose spouse or common-law partner remains in Canada in order to avoid disruption of a dependent child's education at the primary or secondary level, for the duration of the posting, until the date the child completes secondary education or the date the spouse or the common-law partner moves to the post, whichever is earlier;
  2. a member who is not authorized to move their dependants for the duration of the period that the member is not authorized to move their dependants;
  3. a member who has no dependants and who is not authorized to move their furniture and effects for the duration of the period that the member is not authorized to move their furniture and effects.

10.5.11(7) (Cross-posting) A member who is cross-posted and whose dependants remain at the previous post, continues to pay rent share at the previous post but is granted a waiver of rent share at the new post, until the member's dependants move to the new post.

10.5.11(8) (Member's responsibility) A member who has been granted a waiver of rent share is responsible to report to the AA when the member is no longer financially responsible for accommodation at their previous place of duty.

10.5.12 - Accomodation Payments, Advances and Recovery

10.5.12(1) (Payment by member to hold accommodation) A member is entitled to be reimbursed an amount equivalent to the rent paid by the member to hold accommodation for a period prior to the date of the member's arrival at the post and, if applicable, prior to the date of delivery of the member's furniture and effects, but such period is not to exceed three months.

10.5.12(2) (Payment by Approving Authority to hold accommodation) The Approving Authority (AA) who considers it necessary to retain accommodation for a member may authorize payment of the rent for that living accommodation for a period of vacancy not to exceed three months.

10.5.12(3) (Advance to acquire accommodation) If not relocated under the Canadian Forces Integrated Relocation Program, a member who is required to pre-pay the lessor a sum of money to acquire accommodation, either as advance rent or in consideration of tenancy but other than as a security deposit, the member, is:

  1. entitled to an advance not exceeding six times the member's monthly rent; or
  2. to forward a request to the Director Compensation and Benefits Administration for approval if the member is required to pre-pay a sum of money greater than six times the member's monthly rent.

10.5.12(4) (Recovery of advance) If an advance is made under paragraph (3):

  1. for advance rent, a member is not entitled to a rent allowance for the period of the lease for which the advance rent was paid and, unless the member has been granted a waiver of rent share the member must pay a rent share;
  2. in consideration of tenancy, the amount of such advance is to be recovered by monthly deductions at a rate not less than the amount of the advance divided by the total number of months of the lease.

10.5.12(5) (Security deposit) If, under the terms of a lease, a member is required to pay the lessor, on a refundable basis, a sum of money as a security deposit against property damage or otherwise, the member is entitled to an advance for the security deposit not exceeding an amount equal to six times the monthly rent.

10.5.12(6) (Remittance of security deposit and interest) A member who receives a security deposit advance under paragraph (5) must remit the advance to the AA upon reimbursement by the lessor and, if the interest accumulated on the security deposit is refundable to the lessee on termination of the lease, the member must also remit such interest to the AA.

10.5.12(7) (Security deposit withheld) If a lessor withholds all or part of a security deposit as payment for alleged loss, damage or other liability:

  1. the AA may, if the amount withheld does not exceed the amount of rent on which the member's rent allowance is based for one month, reduce the member's amount owing on the advance for the security deposit for that part of the withheld security deposit that, in the opinion of the AA, does not represent loss or damage caused by the member; or
  2. the CDS may, if the amount withheld exceeds the amount of rent on which the member's rent allowance is based for one month:
    1. authorize, in accordance with CBI 10.5.22 - Expenses to Settle Dispute, payment for legal and related expenses, and
    2. and if legal proceedings by the member would be uneconomical or prejudicial to the Canadian Forces objectives, reduce the member's amount owing on the advance for the security deposit for that part of the withheld security deposit that, in the opinion of the CDS, does not represent loss or damage caused by the member.

10.5.13 - Utility Share

10.5.13(1) (Utility share) A member must pay a utility share, unless the member:

  1. is entitled to a waiver of utility share; or
  2. has chosen to opt out of this section in accordance with CBI 10.5.04 - Section 5 Not Applicable.

10.5.13(2) (Amount of utility share) A member pays a monthly utility share based on their pay level and the number of occupants in the member's household, as follows:

Utility Share (in Canadian dollars)

 

Pay Level

1

Occupant

2

Occupants

3

Occupants

4

Occupants

5 or more

Occupants

1 191 220 258 271 271
2 204 234 271 287 286
3 219 232 271 280 296
4 234 247

280

302 312
5 239 264 285 305 314
6 244 284 292 306 316
7 251 294 297 316 321
8 263 307 312 329 333
9 271 315 316 338 345
10 274 321 328 349 350
11 282 328 332 350 356
12 285 331 337 353 360
13 292 338 344 354 365
14 305 351 355 365 371
15 313 360 362 376 384
16 317 363 368 387 392
17 320 368 373 399 403

(Rates effective 01 Apr 2015)

10.5.13(3) (Annual adjustments) The utility share is adjusted annually by the Director Compensation and Benefits Administration on 01 April based on the most recent Consumer Price Index of the annual movement for utilities as determined by Statistics Canada.

10.5.13(4) (Effective date) Despite any increase or decrease in the member's pay level, the member's utility share is based on the pay level of the member and the number of occupants in a member's household on the date the accommodation is occupied until:

  1. the member changes accommodation; or
  2. there is a change in the number of occupants in the member's household, including the designation of a special dependant.

10.5.13(5) (Arrival and departure of occupants) For the purposes of subparagraph (4)(b), the member's utility share is increased or decreased effective on the first day of the month following the arrival or departure of an occupant in a member's household. A dependant who becomes 21 years of age and is no longer a dependant for purposes of this chapter continues to be an occupant for the purpose of Utility Share.

10.5.13(6) (Waiver of utility share) A member is entitled to a waiver of utility share:

  1. if the member has dependants and is not authorized to move them and continues to be financially responsible for utilities at the previous place of duty;
  2. if the member has no dependants, is prohibited from moving their furniture and effects and continues to be financially responsible for utilities at the previous place of duty;
  3. if the member's spouse or common-law partner remains in Canada in order to avoid disruption of a dependent child's education at the primary or secondary level for the duration of the assignment or deployment until the child completes secondary education or the date the spouse or the common-law partner moves to the post, whichever is earlier;
  4. if a member is cross posted and the member's dependants remain at the previous post until the dependants move to the new post.

10.5.13(7) (Member's responsibility) A member is responsible to report to the Approving Authority when the member is no longer financially responsible for utilities at their previous place of duty.

10.5.14 - Utility Allowance

10.5.14(1) (Utility allowance) A member who:

  1. is not occupying a Crown-held accommodation and who is not residing in a commercial accommodation is entitled to a utility allowance based on the charges of the utilities in paragraph (4);
  2. resides in commercial accommodation, is not entitled to a utility allowance, unless the member pays for utilities separate from the lodging portion of the cost of commercial accommodation.

10.5.14(2) (Direct payment) If it is possible for the Approving Authority (AA) to pay the cost of utilities directly to the utility supplier, the AA is to make the necessary arrangements.

10.5.14(3) (Amount of Utility allowance) A member who is entitled to a utility allowance must submit a request to the AA:

  1. with an estimate of the applicable charges in paragraph (4); or
  2. allow the AA to calculate an estimate of the applicable charges in paragraph (4).

10.5.14(4) (Utility charges) The charges that may be included in the estimates referred to in paragraph (3) are the following:

  1. rental and repair charges for meters;
  2. water charges;
  3. gas charges;
  4. the cost of fuel used for heating, including cost of firewood if it:
    1. is the primary source of heat,
    2. is an essential source of heat to supplement an inadequate heating system, or
    3. is used in fuel-efficient fireplaces designed to reduce energy consumption;
  5. the charge of fuel used for cooking;
  6. electricity charges;
  7. sewage charges, including the emptying of septic tanks;
  8. garbage collection charges, including garbage bags, tags or containers required by the local government;
  9. charges or taxes for municipal services such as fire protection, police protection, street cleaning, mail delivery, street lighting and snow removal, when not included in the leasing agreement as part of rent;
  10. pest control charges if required by law or those that would be the responsibility of the landlord in Canada or appropriate local authority such as the municipal health or sanitation department in Canada;
  11. license fees and related taxes imposed by the host government for one television set, one car radio and one radio in the accommodation;
  12. any sales or excise tax on the related bills for the items listed above; and
  13. if the local water is not potable, charges for bottled water as follows:
    1. 9 litres per day per person 12 years of age or over, and
    2. 5 litres per day per person under 12 years of age.

10.5.14(5) (Member's responsibility) The member is responsible for the cost of the following services:

  1. telephone services;
  2. maid services;
  3. cable television or satellite; and
  4. subject to CBI 10.5.20 - Grounds Maintenance Assistance, gardening or other grounds maintenance for privately leased accommodation.

10.5.14(6) (Swimming pool) If a member leases private accommodation or occupies Crown-held accommodation containing a swimming pool on the grounds of the premises, the member is responsible for any costs associated with the pool. The AA will reduce the utility allowance accordingly.

10.5.14(7) (Other expenses) A request for additional expenses to be included in the calculation of the member's utility allowance is to be forwarded to the Director Compensation and Benefits Administration for approval.

10.5.14(8) (Reconciliation) Annually, or when entitlement to the utility allowance ceases, the member will advise the AA of the actual charges of utilities for reconciliation purposes and applicable adjustments.

10.5.14(9) (Utility advance) A member who is required to pre-pay for utilities in order to receive a service is entitled to an advance not exceeding the amount of the pre-payment required by the utility company.

10.5.14(10) (Recovery of utility advance) An advance made under paragraph (9) is:

  1. repaid by the member upon recovery of the pre-payment from the utility company; or
  2. recovered from the member's pay within 60 days following the member's departure from the post.

10.5.15 - Furniture and Appliance Rental

10.5.15(1) (Conditions) The furniture and appliance rental allowance may only be granted if, because of local circumstances:

  1. the Canadian Forces Support Unit cannot provide furniture or appliances; and
  2. there is no host nation support for the provision of furniture and appliances.

10.5.15(2) (Entitlement) Subject to paragraph (1), a member is entitled to a furniture and appliance rental allowance as follows:

  1. if the move of the member's furniture and effects is authorized, the member is entitled to an allowance not to exceed 25% of the member's rent ceiling;
  2. if the move of furniture and effects is controlled or prohibited:
    1. and the member is living in furnished accommodation, the member is entitled to an allowance not to exceed 25% of the member's rent ceiling, or
    2. and the member is living in unfurnished accommodation because furnished accommodation is not available, the member is entitled to an allowance not to exceed the amount established by the Chief of the Defence Staff.

10.5.15(3) (Itemized list) The furniture and appliance rental allowance may only be used to rent items on the list provided to the member.

10.5.15(4) (Special dependants) A member who has a special dependant designated after their arrival at the post is not entitled to the furniture and appliance rental allowance in regards to that person, even if the member has not reached the maximum amount to which he is entitled under paragraph (2).

10.5.15(5) (Rent-to-buy contracts) Only rent-to-buy contracts that do not result in the member gaining ownership of the furniture or appliance at the expiration of the contracts are permitted under this instruction.

10.5.15(6) (Maintenance and insurance) If a member is authorized to rent furniture and appliances, any associated maintenance or insurance costs in the lease or rental contract are the Crown's responsibility, however, the rental cost is to be shown separately from the maintenance or insurance costs.

10.5.15(7) (Member's responsibility) Any fees charged by rental company for damages to the rented furniture and appliances, other than damages covered by the insurance, are the responsibility of the member.

10.5.15(8) (Delivery and pick-up) A member is entitled to reimbursement of delivery and pick-up costs for the rented furniture and appliances.

10.5.15(9) (Financial interest) A member may only rent furniture and appliances from a business enterprise and must not have any financial interest with respect to that business.

10.5.15(10) (Cessation) The allowance ceases:

  1. in accordance with CBI 10.5.04 - Section 5 Not Applicable, if a member elects to opt out or partially opt in; or
  2. the day of the final departure from the accommodation of the last occupant in a member's household.

10.5.15(11) (Request) The payment of the furniture and appliance rental allowance is made on a monthly-basis and is conditional on the member's request for the allowance at the beginning of the contract on a form CF 52, accompanied with a copy of the rental contract, and certified as follows:

"I accept this allowance on condition that I will inform the AA of any changes to the rental contract and will provide any document required in that regard."

10.5.16 - Purchase of Furniture and Appliances

10.5.16(1) (Entitlement) Subject to paragraph (2), a member who is posted to a place of duty outside Canada is entitled to the reimbursement of 50% of the purchase price of Chief of the Defence Staff (CDS) approved items of furniture and appliances if, because of local circumstances:

  1. the Canadian Forces Support Unit cannot provide furniture or appliances to the member;
  2. the rental of furniture or appliances is not possible or practicable because of the unavailability of furniture or appliance rental companies or prohibitive rental costs; and
  3. there is no host nation support for the provision of furniture and appliances.

10.5.16(2) (Request procedure) A request for purchase of furniture and appliances:

  1. of 5,000 Canadian dollars or less is submitted to the Approval Authority (AA) for review and approval within 30 days of the member's occupancy of the accommodation and prior to the purchase of furniture and appliances; or
  2. greater than 5,000 Canadian dollars is submitted to the AA for review and submission to the CDS for approval, within 60 days of the member's occupancy of the accommodation and prior to the purchase of furniture and appliances.

10.5.16(3) (AA review) In reviewing any application for the purchase of furniture and appliances, the AA must be satisfied that all other sources to obtain furniture or appliances have been eliminated.

10.5.16(4) (Itemized list) A member may only be reimbursed for items on the list provided to the member and for which approval has been given.

10.5.16(5) (Special dependant) For the purpose of the determining what the member is entitled to under the list, the member may include any special dependant who was designated prior to the posting.

10.5.16(6) (Furniture or appliance purchase advance) A member who is required to purchase furniture and appliances is entitled to an advance in an amount equal to the actual purchase price of the furniture or appliance authorized for purchase. The member is to submit a claim for reimbursement within 30 days of the purchase authorized under paragraph (2).

10.5.17 - Rental Search Fees

10.5.17(1) (Eligible members) A member who is posted to a post and whose move does not occur under the CF IRP is eligible to request reimbursement under MFSI 10.5.17. (Rental Search Fees)

10.5.17(2) (Rental search) A member who engages the services of a:

  1. rental agency to find rental accommodation on relocation may be reimbursed the actual and reasonable fee charged by that agency; however
  2. If there is no rental agency engaged in real estate rentals and sales at the post, and the member uses the services of an agency or individual offering services not dissimilar to those of a rental agency, the member shall submit a request for reimbursement to the AA for consideration by DCBA.

Note:

A member is not entitled to reimbursement for the finder's fee of a rental agency or firm owned or controlled by the member, the member's spouse or common-law partner, or one of the next of kin of the member or member's spouse or common-law partner.

10.5.17(3) Repealed

10.5.17(4) Repealed

10.5.17(5) Repealed

10.5.17(6) Repealed

10.5.17(7) Repealed

10.5.17(8) (Locating a tenant)If, following confirmation of posting, a member engages the services of a real estate or property management firm to find a first or a subsequent tenant for the member's principal residence as defined in CBI 209.96 (Acquisition and disposal of residential accommodation) and consequently pays a fee based on one month's rent or fraction thereof, the AA may waive the payment of one month's rent share or fraction thereof, subject to the following:

  1. the member shall present documentation for one or both finder's fees;
  2. for the purpose of calculating the entitlement period for waiver of rent share under MFSI 10.5.11(2) (Determined period of waiver), the waiver shall be limited to a one-month maximum for each finder's fee, to locate a first or a subsequent tenant, regardless of the duration of the lease;
  3. waiver of rent share where a finder's fee has been paid in accordance with MFSI 10.5.17(10) (No reduction) relates to costs associated with the use of commercial agencies engaged in real estate rentals and sales.

Note:

A member is not entitled to reimbursement for the finder's fee of a real estate or property management firm owned or controlled by the member, the member's spouse or common-law partner or one of the next of kin of the member or member's spouse or common-law partner.

10.5.17(9) Repealed

(TB, effective 1 April 2009)

10.5.17(10) (No reduction) A member who has already been granted a waiver of rent share for the entire period to which he was entitled to under CBI 10.5.11(2) is not entitled to the reduction of rent share for the fees associated with locating a tenant.

10.5.17(11) (Request for reduction) The request for a reduction in rent share specified in paragraph (8) is to be submitted to the Approving Authority for consideration and approval.

10.5.17(12) (Exception) If the member has opted out or partially opted in, the member is entitled to be reimbursed an amount not to exceed the monthly rent that the member is paying at the post.

10.5.18 - Accomodation Deficiency Adjustments

10.5.18(1) (Entitlement) A member who is paying a rent share is entitled to an Accommodation Deficiency Adjustment (ADA), if the member:

  1. is required to occupy unsuitable Crown-held accommodation; or
  2. due to the general deficiency in rental accommodation available at the post, rents unsuitable accommodation.

10.5.18(2) (Member's choice) A member who elects to live in substandard accommodation where there is comparable accommodation at the post is not entitled to an ADA.

10.5.18(3) (Request procedure) Requests for the consideration and approval of the Director Compensation and Benefits Administration (DCBA) for an ADA are to be submitted to the Approving Authority (AA).

10.5.18(4) (Amount of adjustment)The DCBA may approve an ADA equal to a reduction of 10%, 20% or 30% of the member's rent share, reflecting a low, moderate or high degree of deficiency. In exceptional circumstances, a deficiency adjustment greater than 30% may be considered by the Director General Compensation and Benefits at a rate of reduction that does not exceed the deficiency adjustment established by the Foreign Affairs' Committee on Accommodation Deficiencies if one has been approved for the same rental accommodation.

(TB, effective 1 April 2010)

10.5.18(5) (Factors considered) Factors considered for the determination of an ADA include:

  1. the member's square metre and bedroom entitlement in accordance with CBI 10.5.05 - General Provisions; and
  2. the factors listed under paragraph 6(b) to (e) in Appendix C of FSD 25.

10.5.18(6) (Factors not considered) Factors not considered for the determination of the ADA include:

  1. undesirable environmental condition that reduces the aesthetic value of all Crown-held or leased accommodation at a particular post;
  2. deficiencies accommodation that are related to furniture, furnishings and official representational duties.

10.5.18(7) (Crown-held accommodation) A request for an ADA for Crown held accommodation controlled by Department of Foreign Affairs and International Trade (DFAIT) is to be sent to the AA and be accompanied by an assessment and recommendation from the Head of Mission.

10.5.18(8) (Effect of accommodation deficiency adjustment) If the member is entitled to an ADA, the amount of adjustment calculated under this instruction, is deducted from the member's rent share.

10.5.18(9) (Annual review) The AA will review the validity of existing deficiency adjustments at the post on April 1st of each year, or when the member changes accommodation, and will make a report of the review to the Director Compensation and Benefits Administration.

10.5.19 - Maintenance or Repair Costs

10.5.19(1) (Renovation or repair expense to obtain accommodation) If a member, in order to obtain suitable leased accommodation on arrival at the post, must incur expenses for renovation, repair or for a payment in the nature of capital expenditure, the member is to provide a submission to the Approving Authority (AA) detailing the housing situation that prevails at the post, the reasons for selecting that particular accommodation and the extent of renovation or repair.

10.5.19(2) (Maximum entitlement for renovation or repair expenses) The member is entitled to a maximum reimbursement for renovations or repairs equivalent to one month's actual rent for that accommodation, but not exceeding the member's rent ceiling.

10.5.19(3) (Reimbursement procedure) A request for reimbursement of expenses incurred for approved renovations or repairs under paragraph (1) is submitted for approval by the AA on a form CF 52 accompanied with itemized receipts.

10.5.19(4) (Member's responsibility) The member is responsible to ensure that, wherever possible, the lease provides that the lessor is responsible for maintenance and repairs. The member is responsible to be aware, at the time the lease is signed, of the anticipated maintenance costs to the member.

10.5.19(5) (Normal maintenance or repair costs) A member who, because of local law or the terms of the lease, is responsible for all or a portion of costs for normal maintenance or repairs for equipment permanently installed in the leased accommodation is entitled to reimbursement of such actual and reasonable expenses for maintenance or repairs, consistent with those which would normally be the responsibility of the Crown for Crown-held accommodation.

10.5.19(6) (Approval for normal maintenance or repairs) If the member's anticipated cost of normal maintenance or repairs under paragraph (5) is expected to exceed 200 Canadian dollars for any one occasion, or a total of 1,000 Canadian dollars in any calendar year, prior approval from the AA is required.

10.5.19(7) (Major repairs or renovation) The AA may authorize reimbursement of up to one month's rent for major repairs or renovation, and the Director Compensation and Benefits Administration (DCBA) may authorize reimbursement in excess of one month's rent for major repairs or renovations. If costs for major repairs or renovations are expected to be significant, the AA is to explore alternatives, taking into consideration such factors as the duration of the lease, the anticipated duration of the member's deployment or assignment, the availability of alternative suitable accommodation, as well as the costs associated with breaking the lease and a local move.

10.5.19(8) (Termination of lease) Maintenance requirements with respect to the end or termination of a lease will only be reimbursed on relocation due to a posting for members whose move does not occur under the Canadian Forces Integrated Relocation Program. However, reimbursement of such expenses for other moves will be considered only in exceptional circumstances for all members.

10.5.19(9) (Swimming pool) A member who leases accommodation or occupies Crown-held accommodation containing a swimming pool on the grounds of the premises is responsible for any required maintenance, including testing and treating the water, cleaning and vacuuming, and any costs associated with the seasonal opening and closing of the pool.

10.5.20 - Grounds Maintenance Assistance

10.5.20(1) (Definition) The definitions in this paragraph apply in this instruction.

grounds maintenance allowance

means the monthly amount in Canadian currency or local currency at the post that is paid to a member to cover the grounds maintenance charges at the post.

grounds maintenance charges

means the amount payable in local currency at the post for reasonable expenses incurred by a member for lawn mowing, aerating, and fertilizing, and for landscaping of pre-existing hedges, ornate trees, flower gardens and flowerbeds associated with the member's accommodation at the post.

ground maintenance share

means the monthly charge in Canadian currency that a member in receipt of grounds maintenance allowance pays to the Crown for grounds maintenance assistance.

10.5.20(2) (Entitlement) A member who, due to their official representational duties is entitled to a 25% increase in the rent ceiling in accordance with 10.5.08 - Rent Ceiling, is entitled to a grounds maintenance allowance (GMA) in local currency to assist with grounds maintenance charges.

10.5.20(3) (Grounds maintenance share) The grounds maintenance share (GMS) in Canadian currency is calculated as follows:

  1. if the lot is less than 660 square metres: [{(lot size/660) square metres} x 100] = GMS in Canadian dollars; or
  2. if the lot is 660 square metres or more: [{(660/lot size) square metres} x 100] = GMS in Canadian dollars.

10.5.20(4) (Separate maintenance contract) A member is responsible to obtain a separate maintenance contract for functions such as snow removal, cleaning a swimming pool, planting and maintaining a vegetable garden or planting new flower gardens or flowerbeds.

10.5.20(5) (Monthly amount of GMA) If the monthly ground maintenance charges incurred by a member:

  1. do not exceed the member's GMS, no GMA is payable; or
  2. are greater than the member's GMS, the payable GMA is equal to the actual grounds maintenance charges.

10.5.21 - Rent or Lease Liability

A member who is not relocated under the Canadian Forces Integration Relocation Program and incurs rent or lease liability upon departure from the post may be reimbursed under CBI 209.955 - Reimbursement for rent or lease liability.

10.5.22 - Expenses to Settle Dispute

10.5.22(1) (Entitlement) If a dispute arises at a post between a member and a lessor, either during the term of a lease or on termination of a lease, about loss or damages allegedly caused by the member, the member is entitled to the payment of:

  1. the expenses of securing independent competent assistance, including legal services, provided such expenses do not exceed the difference between the amount claimed by the lessor and the amount of liability recognized by the member; or
  2. an amount up to the cost of procuring independent competent assistance, including legal services, towards settlement of that part of the claim which does not involve member liability.

10.5.22(2) The Approving Authority (AA) shall submit a report to the Chief of the Defence Staff (CDS) outlining the circumstances of the dispute, the report of an independent appraiser, if applicable, and recommendations for the disposition of the dispute. Payment to the lessor of that part of the claim which, in the opinion of the CDS, is not properly attributable to abuse or neglect by the member may be authorized:

  1. if the CDS is satisfied that the lessor's claims are unreasonable and initiation of legal proceedings against the lessor would prejudice the objectives of the Canadian Forces or involve prohibitive costs; or
  2. if court proceedings have taken place and a judgement has been rendered against the member.

10.5.23 - Expenses for Leased Accomodation

10.5.23(1) (Eligibility) A member at a post may be reimbursed the expenses listed in paragraph (2) if the member:

  1. leases accommodation on arrival; or
  2. disposes of leased accommodation on posting from the post.

10.5.23(2) (Reimbursable expenses) A member to whom paragraph (1) applies is entitled to reimbursement for the following: 

  1. legal fees and registration fees;
  2. duty stamps;
  3. inventory charges;
  4. real estate agent's fees; and
  5. subject to paragraph (3), compulsory insurance of a kind not required as a condition of occupancy in Ontario, including insurance for public liability where this is the responsibility of the lessee under local law or practice but would have been the responsibility of the lessor under the law of Ontario.

10.5.23(3) (Insurance) A member is responsible to obtain the appropriate householder's insurance for public liability for which they would be responsible under the law of Ontario and for damage or loss of furniture and effects.

10.5.24 - Local Move

10.5.24(1) (Eligibility) A member who is compelled to change permanent leased accommodation for reasons that are beyond the member's control is entitled, to reimbursement of the expenses listed in paragraph (3) if the member's local move was pre-approved by the Approving Authority.

10.5.24(2) (Special dependant) Any local move having to do with a special dependant designated after the arrival of the member at the post, is not a reason considered beyond the member's control for the purposes of paragraph (1).

10.5.24(3) (Reimbursable expenses) A member to whom paragraph (1) applies is entitled to reimbursement for the following:

  1. legal fees and registration fees;
  2. duty stamps;
  3. inventory charges;
  4. real estate agent's fees;
  5. subject to paragraph (4), compulsory insurance of a kind not required as a condition of occupancy in Ontario, including insurance for public liability where this is the responsibility of the lessee under local law or practice but would have been the responsibility of the landlord under the law of Ontario;
  6. packing, transporting and unpacking of furniture and effects;
  7. disconnection, preparation for shipment including certification and servicing, and connection of major appliances;
  8. disconnection and connection of electrical equipment including in-home theatre systems, computer systems and satellite dishes if initial connections fees were paid by the member;
  9. disconnection and connection of public utility services, including telephone, electricity, water, cable and Internet;
  10. disconnection and connection of an existing security system; and
  11. two nights of interim lodging with receipts and three days of meals and incidental expenses at the applicable Treasury Board rates.

10.5.24(4) (Insurance) A member is responsible to obtain the appropriate householder's insurance for public liability for which they would be responsible under the law of Ontario and for damage or loss of furniture and effects.

10.5.24(5) (Loss or damage) The member is entitled to compensation for loss or damage to furniture and effects while in transit during a local move, in accordance with section 26 - Compensation for Damage or Loss of Furniture and Effects.

10.5.25 - Laundry Allowance

A member is entitled to an allowance to cover the costs of laundering if the member occupies accommodation that does not have a washer and dryer or there is no laundry facilities provided by the Crown, in the case where the member is:

  1. attached posted or attached posting (temporary);
  2. deployed.

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Section 6 – Travelling Expenses for Dependants on Briefing Programs

10.6.01 - Intent

The intent of the allowances and benefits in this section is to assist a member's dependants to prepare for the member's posting.

10.6.02 - Eligible Members

10.6.02(1) (Eligible members) The following section applies to a member posted to a place of duty outside Canada.

10.6.02(2) (Service couple) Only one member of a service couple is entitled to claim the allowances and benefits set out in this section for each dependant.

10.6.03 - Entitlement

10.6.03(1) (Deployment) If the Chief of the Defence Staff (CDS) has authorized a pre-deployment briefing program or a post deployment re-integration program for the member's dependants, the member is entitled to be reimbursed for actual and reasonable travelling, temporary accommodation, living, local transportation and child care expenses, incurred on behalf of the member's dependant who participates in the briefing under the terms and conditions of FSD 12.

10.6.03(2) (Assignment) If the CDS has authorized a pre or post assignment briefing program for the member's dependants who accompany the member on an assignment, the member is entitled to be reimbursed for actual and reasonable travelling, temporary accommodation, living, local transportation and child care expenses, incurred on behalf the member's dependant who participates in the briefing under the terms and conditions of FSD 12.

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Section 7 – Child-Care Expenses for Dependants on Foreign Language Training

10.7.01 - Intent

The intent of the allowances and benefits in this section is to assist a member who attends a course of language training with child-care expenses if the member's spouse or common law partner also attends a course of language training.

10.7.02 - Eligible Members

10.7.02(1) (Eligible members) The following section applies to a member posted to a place of duty outside Canada.

10.7.02(2) (Service couple) Only one member of a service couple may claim child-care expenses under this section for each dependant.

10.7.03 - Entitlement

If a course of foreign language training has been authorized for a member's spouse or common-law partner who accompanies a member on the posting and additional child-care costs are incurred as a result of such training, the member is entitled under the terms and conditions of FSD 14, to reimbursement for child-care expenses.

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Section 8 – Dependant's Health Care Expenses

10.8.01 - Intent

The intent of the allowances and benefits in this section is to provide financial assistance under the terms and conditions prescribed in Part VI of the FSD to members who incur health care expenses outside Canada which exceed those permissible under the:

  1. the Public Service Health Care Plan; or
  2. the Canadian Forces Dependants' Dental Care Plan.

10.8.02 - Eligible Members

10.8.02(1) (Eligible members) The following section applies to a member posted to a place of duty outside Canada.

10.8.02(2) (Service couple) Only one member of the service couple may claim the allowances and benefits set out in this section for each person under CBI 10.8.03(1) - Entitlement.

10.8.03 - Entitlement

10.8.03(1) (Entitlement) A member is entitled, under the terms and conditions in Part VI of the FSD, to be reimbursed for medical and related expenses incurred on behalf of the following persons:

  1. a dependant who resides with the member at the post; or
  2. a dependent student; or
  3. a special dependant, if entitled to health care coverage under CBI 10.9.04(2)(a) - Medical coverage.

10.8.03(2) (Member's responsibility) A member is responsible for the cost of medical travel within the geographical area of the member's post.

10.8.03(3) (Psychologist) For the purposes of paragraph (1), if the Approving Authority (AA) certifies that a psychiatrist is not available, a member is entitled to be reimbursed a psychologist's fees, which may be in excess of that reimbursed under the Public Service Health Care Plan.

10.8.03(4) (Medical travel) If the AA is satisfied that necessary and suitable health care facilities or services are not available at the location of the member's dependant or when local treatment costs exceed costs of travel, treatment and living expenses at the nearest suitable location, another suitable location or Canada, the member is entitled, under the terms and conditions established in Part VI of the FSD:

  1. to medical travel for persons under paragraph (1); and
  2. if a medical officer certifies the need for a person to accompany a person under paragraph (1) and the reimbursement of actual and reasonable travelling and living expenses incurred.

10.8.03(5) (Birth of a child) Subject to Part VI of the FSD, and if medical travel under paragraph (4) is authorized, actual and reasonable travelling and living expenses for a period not to exceed five days may be reimbursed if a member or the member's spouse or common-law partner, travels to be present at the birth of their child.

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Section 9 – Special Dependants

10.9.01 - Intent

The intent of the policy in this section is to assist a member to obtain special dependant status for a person and to inform the member of the entitlements in regards to that special dependant.

10.9.02 - Eligible Members

10.9.02(1) (Eligible members) A member who is posted to a place of duty outside Canada for a period of twelve months or more is entitled to request that a person be designated as their special dependant.

10.9.02(2) (Service couple) Only one member of a service couple is entitled to request that a person be designated as a special dependant.

10.9.02(3) (Dependants) Persons considered to be dependants under subparagraph 1(f)(iii) of the Military Foreign Service Regulations immediately prior to the coming into force of this chapter are deemed to be special dependants for the purpose of this chapter.

10.9.02(4) (Employees) While an individual identified as a housekeeper, IAW the CF IRP, CBI 209.80 and CFAO 209.-28, may be considered a dependant and eligible to be relocated at public expense to accompany a single parent at the post, this individual is not eligible for consideration as a dependant or special dependant under the terms and conditions of this chapter.

(TB, effective 1 April 2009)

10.9.03 - General Provisions

10.9.03(1) (Application) If a person is designated by the Chief of the Defence Staff as a special dependant of a member, the following sections may apply on behalf of the special dependant:

  1. section 5 - Shelter and Related Provisions;
  2. section 8 - Dependant's Health Care Expenses, if the medical examination under CBI 10.9.04(1) - Mandatory medical examination is approved with limited financial liability to the Crown under section 8;
  3. section 10 - Relocation Expenses for a Person Qualifying as a Dependant or Special Dependant during Posting, if the person is designated as a special dependant during the member's posting;
  4. section 22 - Vacation Travel Allowance; and
  5. section 25 - Emergency Evacuation and Loss.

10.9.03(2) (Residency requirement) If a person is designated as a member's special dependant, that person must reside with the member at the post.

10.9.03(3) (Foreign nationals) Foreign nationals who do not have permanent resident status in Canada cannot be designated as special dependants.

10.9.03(4) (Host nation) The member is responsible to ensure that any host nation requirements for the special dependant are met.

10.9.03(5) (Cost of assessment) The member is responsible for any fees or costs associated with obtaining documentation in support of the member's request for the designation of a person as a special dependant.

10.9.03(6) (Termination of designation) The designation of a person as a special dependant of a member ceases upon departure from the post, unless the member is cross-posted.

10.9.04 - Medical Coverage of Special Dependant

10.9.04(1) (Mandatory medical examination) Prior to requesting that a person be designated as a special dependant, a medical examination of that person must be completed in accordance with CFAO 20-50 - Assignment To and From Posts Outside Canada and CFAO 34-28 - Dependants – Medical Screening.

10.9.04(2) (Medical coverage) Depending on the findings of the medical examination under paragraph (1), the following applies:

  1. if the medical examination is approved with limited financial liability to the Crown under section 8 - Dependant's Health Care Expenses, a member is entitled to Comprehensive Coverage under the Public Service Health Care Plan (PSHCP) and to the allowances and benefits under section 8;
  2. if the medical examination is approved with substantial financial liability to the Crown under section 8 and the member is able to obtain Comprehensive Coverage under the PSHCP, the member must obtain medical insurance to cover what would have been covered under section 8;
  3. if the medical examination is approved with substantial financial liability to the Crown under section 8 and the member is not able to obtain Comprehensive Coverage under the PSHCP then the member must obtain medical insurance to provide for normal health care expenses and medical evacuation expenses; or
  4. if the medical examination is not approved the member must obtain medical insurance to provide for normal health care expenses and medical evacuation expenses.

10.9.05 - Request Procedure

10.9.05(1) (Request procedure) A request for a person to be designated as a special dependant is to include the following information and documentation:

  1. the name of the person for whom the member is requesting special dependant status and their relationship to the member;
  2. a summary by the member of the circumstances leading to the request for special dependant status;
  3. a statement indicating whether the person to be designated:
    1. resides with the member prior to the member's posting, or
    2. has had a change of circumstances during the member's posting which makes the person dependant upon the member;
  4. a statement indicating the person to be designated will reside with the member as a occupant of the member's household outside Canada for the entire posting;
  5. proof that the person to be designated has Comprehensive Coverage under the Public Service Health Care Plan (PSHCP) or has insurance coverage equal to or better than that provided under the PSHCP;
  6. should the member not be entitled to section 8 - Dependant's Health Care Expenses for their special dependant, the member's acceptance in writing of responsibility for the cost of health care and related travel expenses for the special dependant, which would otherwise be provided for under section 8;
  7. a social worker's detailed report stating whether the person is emotionally, medically, physically or legally dependent on the member and a statutory declaration signed by the member if the person is financially dependent on the member;
  8. a completed screening form as set out in CFAO 20-50 - Assignment To and From Posts Outside Canada;
  9. in the case of a foreign national, proof of permanent resident status in Canada; and
  10. confirmation by the gaining Approving Authority that the special dependant will be accepted by the Host Nation.

10.9.05(2) (Decision) The decision of the Chief of the Defence Staff regarding the member's request for the designation of a person as a special dependant, will be forwarded in writing to the member.

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Section 10 – Relocation Expenses for a Person Qualifying as a Dependant or Special Dependant During Posting

10.10.01 - Intent

The intent of the allowances and benefits in this section is to assist a member whose status changes during a member's posting when the member marries or enters into a common-law partnership, is granted guardianship or custody of a child or has a person designated as a special dependant.

10.10.02 - Eligible Members

This section applies to a member who is posted to a place of duty outside Canada for a period of twelve months or more.

10.10.03 - Entitlement

10.10.3(1) (Relocation expenses) If, during the posting, a person becomes a special dependant or a dependant through marriage or common-law partnership to a member, including any accompanying dependent child, or by guardianship or custody of a child being granted to a member, that member is entitled to:

  1. actual and reasonable transportation expenses, including costs of authorized stopovers, for the new dependant or special dependant, by the most direct routing from the location where the person becomes a dependant or special dependant to the member's post, not to exceed the cost of travel by the most direct routing from the member's previous place of duty to the member's post; and
  2. actual and reasonable expenses for the shipment and storage of the furniture and effects of the dependant or special dependant, in accordance with paragraphs (4) and (5):
    1. in the case of a controlled move, up to the total weight entitlement applicable to the new number of occupants in the member's household, taking into consideration any initial or subsequent shipment or storage previously authorized, or
    2. for any other move, up to the total weight entitlement applicable to the member, taking into consideration any initial or subsequent shipment or storage previously authorized.

10.10.3(2) (Time limitation) The shipment and storage of the furniture and effects is to be done immediately after marriage or after the date of eligibility, and not less than six months before the expected termination of the member's posting.

10.10.3(3) (Shipment and storage not authorized) The shipment and storage of the furniture and effects will not be authorized if the place of residence of the dependant or special dependant is within the geographical area of the member's post.

10.10.3(4) (Shipment of furniture and effects) The expenses for the shipment of the furniture and effects are limited to the actual and reasonable expenses for packing, crating, cartage, transportation and unpacking:

  1. the location where the person became a dependant or special dependant or their previous place of residence at the time of the member's change in status to the member's post, not to exceed the cost of shipment of an equivalent weight from the member's previous place of duty to the member's post;
  2. the member's previous place of duty to the member's post; or
  3. the common-law partner's previous place of residence at the time that person became a common-law partner to the member's post, not to exceed the cost of shipment of an equivalent weight from the member's previous place of duty to the member's post.

(TB, effective 1 April 2009)

10.10.3(5) (Storage of furniture and effects) Following receipt by the Approving Authority of an inventory prepared by the member, a member is entitled to payment of storage expenses, for the furniture and effects of the dependant or special dependant, not including the packing, crating and shipping expenses associated with placing the furniture and effects of the dependant or special dependant in long-term storage.

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Section 11 – Daycare Assistance

10.11.01 - General Provisions

10.11.01(1) (Intent) The intent of MFSI 10.11 is to provide:

  1. recognition of the high costs of daycare at many posts, for which the PLA does not provide compensation; and
  2. assistance to members with the costs of enrolling children in locally accredited daycare facilities if such costs are in excess of those for similar facilities in Ottawa.

10.11.01(2) Repealed

10.11.01(3) (Daycare and day-nursery) for the purposes of this section, the terms daycare and day-nursery are synonymous.

10.11.01(4) (Allowance) To facilitate administration, daycare assistance is provided as an allowance, which may be subject to verification. Members are required to demonstrate that the allowance was spent for the purpose for which it was intended.

10.11.02 - Eligible Members

10.11.02(1) (Eligible members) The member is eligible to request the assistance set out in this section for each dependent child, if the member is:

  1. is on a permanent assignment;
  2. is accompanied by a dependent child;
  3. is a single parent; or
  4. whose spouse or common-law partner who is working full days or half days outside the home at the post.

10.11.02(2) (Service couple) Only one member of a service couple is eligible to request the assistance set out in this section for each dependent child.

10.11.02(3) (Not Eligible) If the member, or the member's spouse or common-law partner, is on maternity or parental leave, the member is not eligible to request daycare assistance.

10.11.03 - Entitlement

10.11.03(1) (Entitlement) Subject to MFSI 10.11.05 (Deductible) and MFSI 10.11.07 (Payment Conditions), a member is entitled to claim a monthly allowance for each dependent child enrolled in a daycare program until the child reaches the age for full-time enrolment in school, at which time daycare assistance shall be ceased.  The allowance shall be equivalent to the lesser of:

  1. the actual monthly cost of the program minus the corresponding deductible for an infant, toddler or preschool-aged child, as per MFSI 10.11.05 (Deductible) per child per month;
  2. the post representative daycare ceiling minus the corresponding deductible for an infant, toddler or preschool-aged child, as per MFSI 10.11.05 (Deductible) per child per month; or
  3. a maximum amount equal to three times the corresponding deductible for infants, toddlers or preschool aged children, minus the corresponding deductible for an infant, toddler or preschool-aged child, as per MFSI 10.11.05 (Deductible) per child per month.

10.11.03(1.1) (Adjustment) The maximum amount in MFSI 10.11.03(1)(c) shall be established annually on April 1st of each year by the amount, if any, as set by the Treasury Board to reflect three times the average of costs/rates for daycare at institutions in Ottawa for that calendar year.

10.11.03(1.2) (Pro rata allowance) A member who is entitled to an allowance under paragraph (1) of this instruction, and who uses less than the total number of half-day daycare periods within a given month, shall be subject to a prorated portion of both the deductible and post ceiling allowance based on the number of half-day periods the member's dependent child attended daycare during that month divided by the actual number of half-day periods applicable to that month, as illustrated in Annex A.

10.11.03(2) (Non-applicable case) MFSI 10.11 does not apply in the case where a child is enrolled in a full-day pre-kindergarten program in lieu of half-day pre-kindergarten and half-day daycare..

10.11.03(3) (Repealed)

10.11.03(4) (Working at home) If both parents are working but one is working from the home, the member is entitled to daycare assistance upon certification satisfactory to DCBA that the parent working from the home is engaged in work that precludes providing care for the qualifying dependant for at least as long as the daycare period (i.e. half day or full day) and provided that there are no other care givers in the home.

10.11.03(5) (No licensed space) When there is no space in a licensed daycare centre, the member may send their child to a licensed private-home daycare.

10.11.04 - Representative Day-Care Ceiling

10.11.04(1) (Power to establish ceiling) If institutional daycare is available at the post and the member qualifies for daycare assistance, the AA shall set a representative daycare ceiling, to reflect the average monthly costs of accredited daycare facilities at the post, typical of those used by Canadian parents.

10.11.04(2) (Repealed)

10.11.04(3) (Annual review) Annually on April 1st, the AA shall advise DCBA of the recommended ceilings for daycare facilities, which is to reflect, where possible, the average of three typical accredited daycare institutions used by Canadians or other expatriates, for that calendar year.

10.11.05 - Deductible

10.11.05(1) (Deductible amounts) A member who qualifies for daycare assistance may claim a monthly allowance for each:

  1. infant child under eighteen months enrolled in accredited daycare programs exceeding a cost of CAD $1,722  per child per month (the deductible), as set out in MFSI 10.11.03(1) (Entitlement);
  2. toddler child aged eighteen months or older, but under two years and six months, enrolled in accredited daycare programs exceeding a cost of CAD $1,412  per child per month (the deductible), as set out in MFSI 10.11.03(1) (Entitlement); or
  3. preschool-aged child aged two years and six months and over enrolled in accredited daycare programs exceeding a cost of CAD $1,074  per child per month (the deductible), as set out in MFSI 10.11.03(1) (Entitlement);

(Rates effective 01 April 2017)

10.11.05(2) Repealed

10.11.05(3) (Additional assistance) If the actual monthly costs exceed the maximum monthly allowance established, requests for additional assistance due to exceptional circumstances may be submitted to DCBA.

10.11.05(4) (Basis) The three deductible amounts, set out in MFSI 10.11.05(1), represent an average of daycare costs at institutions in Ottawa. These deductibles shall be established annually on April 1st by the amount if any, as set by the Treasury Board, to reflect costs/rates in effect for that calendar year.

10.11.06 - Non-Eligible Costs

10.11.06(1) (Non-day-care costs) The following costs do not qualify for daycare assistance:

  1. home dependant care;
  2. nannies;
  3. live-in caregivers;
  4. after school dependant care;
  5. babysitting; and
  6. transportation to and from the daycare or educational facility.

10.11.06(2) Repealed

10.11.07 - Conditions

10.11.07(1) (Request) Once the representative daycare ceiling has been approved by DCBA, members may submit a request for daycare assistance to the AA. On approval, the AA shall issue monthly allowances to the member for daycare assistance for the coming year, commencing on September 1st, subject to the following:

  1. the daycare institution is a locally-accredited institution with its own facilities and staffed by recognized professionals;
  2. the AA certifies that the selected institution is of an acceptable standard; and
  3. except as provided under MFSI 10.11.03(1) (Entitlement), no assistance is provided where an education allowance is payable under Section 12 (Education and Related Care of Dependant Children).

10.11.07(2) (Frequency) An allowance shall normally be issued monthly, unless a longer payment period is standard. In no case, however, shall the payment period exceed six months.

10.11.07(3) (Proof of attendance) Prior to obtaining the allowance for the next period, members may be required to submit, for retention by the AA, evidence that the child was enrolled in the daycare program for a sufficient period of time to justify the allowance. If this is not the case, members shall be required to refund an amount of the allowance in proportion to the period the child was not enrolled.

10.11.07(4) (Adjusted Payments) The allowance is intended to assist with daycare costs for which the member is responsible. For example:

  1. if the member is obliged to pay by the month, and
    1. the child was absent due to illness or travel under Section 23 (Compassionate Travel) for a period of one or more days, the member shall not be penalized; however
    2. if the child was absent due to travel during the member's leave or other personal reasons for a period of one or more days, the daycare assistance shall be prorated in accordance with MFSI 10.11.03(1.2) (Pro rata allowance); or
  2. if the member is obliged to pay by the day, and the child was absent for a period of one or more days, the allowance for the following month shall be reduced accordingly.

10.11.07(5) (Non-refundable registration fee) When guaranteeing a space within a licensed centre-based daycare institution or licensed home-based daycare facility, a member may be subject to a non-refundable registration fee. When supported by appropriate receipts or documentation showing such payment, a registration fee up to the cost of CAD $250 per child will be reimbursed once per calendar year to members who qualify for the daycare set out in MFSI 10.11.05 (Deductible).

10.11.07(6) (Non-refundable application fees) In contrast, where the member has applied to ensure the dependent child's registration in a daycare centre and has incurred non-refundable application fees, these fees are the responsibility of the member and will not be reimbursed.

10.11.08 - Verification

10.11.08(1) (Requirement) A member who receives an allowance as set out in this section is required to prove that the allowance was expended was subject to the following and maintain proof of expenditure, as follows:

  1. the member shall provide proof to the AA:
    1. prior to obtaining the allowance for the next period, members shall submit, for retention by the AA, evidence that the child was enrolled in the daycare program for a sufficient period of time to justify the allowance; and
    2. within 30 days of the final expenditure of the allowance;
  2. the member shall retain proof of expenditure for a period of seven years.
  3. if proof cannot be produced as required, the AA shall take recovery action.

10.11.08(2) (Unsubstantiated portion) If the member cannot provide the proof required at MFSI 10.11.08(1)(a), the AA shall take recovery action in respect of the allowance or portion of the period thereof the member is to refund the daycare assistance in proportion to the period for which there is no proof that the child was enrolled in a daycare facility.

10.11.08(3) (Additional allowance) No additional allowance will be issued until the verification procedure and adjustments, if any, have been completed.

10.11.08(4) (Verification by DCBA) Further verification of the allowance may be conducted by DCBA as necessary.

10.11.09 - Request

10.11.09(1) (Member's Responsibility) A member entitled to day-care assistance:

  1. is responsible for:
    1. choosing appropriate day-care facilities meeting the required standards,
    2. all administrative arrangements, and
    3. providing full particulars, including schedules of the fees, to the Approving Authority (AA); and
  2. shall, for each month the child is in attendance at an accredited day-care facility, complete and submit a request for daycare assistance to the AA. The member is to certify the claim as follows:

    "I certify that I am a single parent or that my spouse or common-law partner is also working during the period for which day-care assistance is requested. I recognize that the day-care assistance will cease while I or my spouse or common-law partner, are on maternity or parental leave."

10.11.09(2) (AA responsibility) Prior to approving a request for daycare assistance submitted as set out in MSFI 10.11.09(1) , the AA is responsible to:

  1. note the representative daycare ceiling determined as set out in MFSI 10.11.04 (Representative Daycare Ceiling);
  2. verify that the information provided is correct;
  3. verify that the member has utilized previous payments, if applicable, as set out in MFSI 10.11.07(3) (Proof of attendance); and
  4. certify that the assistance is provided for institutional daycare (i.e. locally accredited organizations with their own facilities and professionally certified staff). The AA shall be guided by the Ontario Regulations for Day Nurseries, a summary of which will be sent to the AA upon request. It is recognized that local standards will be different. These Ontario regulations are only provided as a guideline as to what constitutes an acceptable institution for the assistance set out in this section.

10.11.09(3) (Currency of payment) Once the request is approved, payment is made to the member in the currency used by the daycare facility. Calculations shall be made using the Department of National Defence exchange rate in effect on the date the expense was incurred (i.e. the date on which the member paid out funds covering the daycare period in question.)

Annex A
MFSI 10.11

Daycare Assistance – Pro-Rating Reference and Step-by-Step Guide

If a member uses less than the total number of half-day periods within the given month, both the deductible and post ceiling will be prorated based on the number of periods per month the child attends.

Formula for Calculating Allowances:

  1. Determine total number of periods in the given month.
  2. Determine the number of periods used in the month.
  3. Divide the number of periods used in the month by the number of periods in the given month.
  4. Take the result (percentage) and apply it to the post ceiling.
  5. Apply the same percentage to the deductible.
  6. The daycare allowance corresponds to the difference between the prorated deductible and the amount paid by the member.

Example:

During the months in the table below, a member sent a toddler to daycare Monday mornings, all-day on Tuesdays, and for the afternoon on Wednesdays.

Data

  • Representative Daycare Ceiling (hypothetical): CAD $2,000
  • Deductible is CAD $1,241 per month for toddler child
  • Monthly cost of daycare paid by member (hypothetical): CAD $750
MonthApril 2009May 2009July 2009
Total number of periods (2 per day) 44 42 46
Number of periods used 19 16 17
Rate 43% 38% 37%
Pro-rated post ceiling (in CAD dollars) $860 $760 $740
Pro-rated deductible (in CAD dollars) $534 $472 $459
Daycare allowance (difference between the prorated deductible and the amount paid by the member
or the prorated post ceiling, whichever is lower) (in CAD dollars)
$216
($750-534)
$278
($750-472)
$281
($740-$459)

(TB, effective 1 April 2009)

Appendix 1 TO CBI 10.11.01

The following information is summarized from information provided by the Ontario Ministry of Community and Social Services pursuant to The Day Nurseries Act and Regulation, 262, July 24, 2000.

Definition

day nursery

means: a place that receives more than five children, who are not of common parentage, primarily for the purpose of providing temporary care or guidance (or both) for a continuous period not exceeding 24 hours, and the children are:

  1. under 10 years of age; or
  2. 18 years of age if the day nursery will be for children with a developmental handicap.

Premises

(1) Premises must be inspected and approved by municipal health, fire, and zoning departments before a licence is issued.

(2) Plans for a new or renovated building must be approved by the Ministry of Community and Social services (MCSS).

(3) At least 2.8 square metres (30 square feet) of unobstructed indoor play space must be available for each child.

(4) At least 5 square meters (54 square feet) must be available for each child in a nursery for handicapped children.

Requirements

(1) For children under 18 months: a separate play activity room for each 10 children or less, and a sleeping area that is separated from any play activity space for each 10 children or less.

(2) For children 18 to 30 months: a separate activity room for each 15 children or less.

(3) For children 31 months to 5 years of age: a separate play activity room for each 24 children or less.

(4) For children from 6 to 9 years of age: a separate play area for each 30 children or less.

(5) Designated space for washing, dressing, toileting, and isolation of sick children.

(6) Storage for food, toys, indoor play materials, and equipment, required records.

(7) Storage for medical supplies, cleaning materials, and equipment, other hazardous materials.

(8) Heating and electrical equipment.

(9) Designated space for eating and resting.

(10) Food preparation area (if meals are prepared on the premises).

(11) Storage for beds, linens, outdoor play equipment.

(12) Staff rest area and an office area.

(13) Equipment and furnishings must be appropriate and in adequate quantities for the licensed capacity, which is the maximum number of children allowed to be in attendance at any one time.

(14) A crib is needed for each child under 18 months, while a cot is necessary for each child 18 months to 5 years of age enrolled in a full day program.

Washroom Facilities

(to be confirmed by local building inspector)

(1) For every 10 children under 18 months of age: one sink and one flush toilet (or hospital service sink) and adjacent suitable for dressing and changing diapers.

(2) For every 15 children 18 months to 30 months of age: one sink and one flush toilet (or hospital service sink) and adjacent counter suitable for dressing and changing diapers.

(3) For every 15 children 31 months to 5 years of age: one sink and one flush toilet.

(4) For children 6 to 9 years of age: separate washrooms for boys and girls.

Playgrounds

(1) At least 5.6 square metres (60 square feet) per child is required. Play space must be fenced on all sides to a minimum height of 1.2 metres (4 feet) and equipped with one or more gates that are securely closed at all times.

(2) It is recommended that ½ day program offer outdoor play areas.

Staff

(1) Every day nursery must have a supervisor who:

  1. holds a diploma in early childhood education from an Ontario College of applied Arts and Technology; or
  2. has equivalent academic qualification; and
  3. has at least 2 years of experience working in a day nursery with children who are at the same ages and development levels as the children in a day nursery where the supervisor is to be employed.

(2) Every day nursery must employ a trained staff member for each group of children as outlined below. All trained staff must have:

  1. a diploma in Early Childhood Education from an Ontario College of Applied Arts and Technology; or
  2. an equivalent academic qualification; or
  3. must be otherwise approved by a Director.
Staff Ratio
Age
of Children

Employees to

Children

Max Number

of Children

Under 18 months 3 to 10 10
18 up to 30 months 1 to 5 15
30 months to 5 years 1 to 8 16
5 to less than 6 years 1 to 12 24
6 years up to 12 years 1 to 15 30

Note: Additional staff is required for handicapped children.

Health

Before admission and after admission as needed, each child must be immunized as recommended by the local medical officer of health. Exceptions may be made if a parent objects to the immunization on religious grounds, or if a legally qualified practitioner gives medical reasons in writing as why the child should note be immunized. The local medical officer of health or designate may inspect a day nursery at any time and set additional requirements.

Nutrition

(1) Each child under 1 year of age must be fed in accordance with written instructions from a parent.

(2) Every child 1 year of age or over enrolled in a day nursery is to be provided with a balanced midday meal. Nutritious snacks that promote good dental health and do not interfere with a child's appetite at mealtimes, are to be served between meals.

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Section 12 – Education and Related Care of Dependant Children

10.12.01 - Intent

The intent of Section 12 is to provide assistance to members serving at a post to ensure that their children obtain primary and secondary education, which approximates Canadian standards and enables the children to re enter the Canadian school system with as little disruption as possible.

10.12.02 - Eligible Members

10.12.02(1) (Eligible members) A member posted to a place of duty outside Canada is eligible to request the assistance set out in this section for a dependent child.

10.12.02(2) (Service couple) Only one member of a service couple is eligible to request the assistance set out in this section for a dependent child.

10.12.03 - Entitlement

10.12.03(1) (Education of dependent children) A member is entitled to an education allowance, an allowance for education travel and a family reunion travel allowance in accordance with the terms and conditions set out in FSD 2, 30, 34, 35, 51 and 70, respectively, subject to MFSI 10.21.04 (Verification).

10.12.03(2) (Transportation and parking at the post) Subject to FSD 30, a member is entitled to an allowance for the expenses incurred by the member for:

  1. local return transportation each school day between the member's place of residence at the post and the dependent child's place of education, including transportation of an escort, if required;
  2. PMV parking each school day at the place of education of the dependent child, if required.

10.12.03(3) (Family Reunion Travel Allowance) The entitlement set out in FSD 51 is subject to the following:

  1. a member who seeks Family Reunion Travel Allowance (FRTA) shall present a signed travel plan identifying the proposed travel and anticipated costs, accompanied with a request for leave, if applicable;
  2. the FRTA is issued as arranged by the Approving Authority (AA), taking into account the need to book tickets in advance; and
  3. return travel may be authorized to a location on a direct routing to the post, for the member and any dependant(s) eligible for travel under FSD 51, including dependants residing at the post.

10.12.04 - Verification

10.12.04(1) (Requirement) A member who receives an allowance as set out in this section is required to prove that the allowance was expended and maintain proof of expenditure, as follows:

  1. the member shall provide proof to the AA within 30 days of expending the allowance; and
  2. the member shall retain proof of expenditure for a period of seven years.

10.12.04(2) (Recovery) If proof cannot be produced as required, the AA shall take recovery action.

10.12.04(3) (Unsubstantiated portion) If a member cannot prove that the allowance has been used for the purpose intended, the member shall return the unsubstantiated portion of the allowance.

10.12.04(4) (Additional allowance) No additional allowance will be issued until the verification procedure and adjustments, if any, have been completed.

10.12.04(5) (Verification by the Directorate of Dependant Education Management) Further verification of the allowance may be conducted by the Directorate of Dependant Education Management as necessary.

(TB, effective 1 April 2009)

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Section 13 – Employment Assistance for Spouses and Common-Law Partners

10.13.01 - Intent

The intent of the allowances and benefits in this section is to provide financial assistance to a member to assist the member's spouse or common-law partner in securing employment at the post, or upon return to Canada, to facilitate re-entry into the Canadian workforce.

10.13.02 - Eligible Members

The following section applies to a member posted to a place of duty outside Canada, if accompanied by a spouse or common-law partner.

10.13.03 - Entitlement

A member is entitled, in accordance with the terms and conditions of FSD 17, to be reimbursed expenses incurred to assist the member's spouse or common-law partner in securing employment at post or to facilitate re-entry into the Canadian workforce upon return to Canada.

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Section 14 – Foreign Service Allowance

10.14.01 - General Provisions

10.14.01(1) (Allowances) The Foreign Service Allowances consist of the following allowances:

  1. the Foreign Service Premium; and
  2. the Post Specific Allowance.

10.14.01(2) (Remuneration paid by third party) If a third party pays remuneration to a member, the benefits and allowances to which the member is entitled under this section are reduced in accordance with CBI 10.2.11 - Remuneration Paid by a Third Party.

10.14.02 - Foreign Service Premium

10.14.02(1) (Intent) The Foreign Service Premium (FSP) is an allowance payable to a member:

  1. in recognition of foreign service and, as such, recognizes that there are disutilities and disincentives, some of which may be financial, resulting from service outside Canada; and
  2. to cover expenses not specifically covered by other allowances and benefits.

10.14.02(2) (Eligible members) This instruction applies to a member who is on assignment.

10.14.02(3) (Service couple) Each member of a service couple is entitled to FSP at the appropriate rate, except that if there are dependants residing with the service couple, one member designated by the service couple, is considered to be an accompanied member for the purpose of calculating FSP.

10.14.02(4) (Single member)A member who is not married or in a common-law partnership, but has one or more dependent student, is entitled to FSP calculated on the monthly amount at the appropriate rate to include any dependant student.

10.14.02(5) (Amount of FSP) The FSP paid at a monthly rate, for the status and premium level that applies to the member who is assigned to a post, is set out in the table to MFSI 10.14.02(5).

Table to MFSI 10.14.02(5)

Foreign Service Premium (Effective April 1, 2016 in CAD dollars)
LevelPointsMemberAccompanied by 1 DependantAccompanied by 2 DependantsAccompanied by 3 DependantsAccompanied by 4 or more Dependants
1 0 – 24 581 814 976 1,025 1,076
2 25 – 60 872 1,220 1,465 1,538 1,615
3 61 – 96 1,133 1,587 1,904 1,999 2,099
4 97 – 132 1,247 1,745 2,094 2,199 2,309
5 133 – 168 1,371 1,920 2,304 2,419 2,540
6 169+ 1,481 2,073 2,488 2,613 2,743

(TB, effective 1 April 2016)

10.14.02(6) (Annual FSP Adjustments) The FSP is adjusted annually by the same percentage change, if any, set by the Treasury Board.

10.14.02(7) (Accumulation of points) Points shall be accumulated for service outside Canada at the rate of one point per month of service.

10.14.02(8) (Calculation of points) For the purpose of calculating points under this instruction, a member shall be considered to have a completed month of service where there is an entitlement to ten compensation days of FSP in a calendar month except that during a cross-posting to another assignment, a member cannot accumulate two points for two periods of ten compensation days within the same calendar month.

10.14.02(9) (Partial months) Partial months are counted only during the first and last calendar months of an assignment. All other months are calculated from the first to the last day of a calendar month.

10.14.02(10) (Cross-posting) A member who is cross-posted on another assignment and due to service reasons is not accompanied by their dependants at the new post, will continue to receive FSP at rate which the member was entitled to at the previous post.

10.14.02(11) (Consecutive years at post) Unless the Chief of the Defence Staff approves the continued payment of FSP, a member who has served seven or more consecutive years at the same post is no longer entitled to receive FSP.

10.14.02(12) (No point accumulation) If payment of FSP has been terminated under paragraph (11), the member ceases to accumulate qualifying points during the period in which payment of the FSP is terminated.

10.14.02(13) (Change In Family Size) If the member precedes the dependants to the post, or where a dependant or dependants precedes the member on departure from the post, the rate of FSP is to be adjusted, if applicable, to reflect the actual family size at the post, effective the date of the change in family size at the post.

10.14.02(14) (Member absent from post) A member who is absent from the post in excess of 25 compensation days:

  1. continues to receive FSP if the member is on temporary duty;
  2. for other than temporary duty and who has no dependants residing at the post, ceases to receive FSP on the 26th compensation day of the absence and resumes receiving FSP on the first compensation day following the return of the member to the post; or
  3. for other than temporary duty and who has dependants residing at the post, will receive an adjusted FSP payment to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the member to the post.

10.14.02(15) (Dependant absent from post) If a dependant of a member in receipt of FSP, other than a dependent student in paragraph (4):

  1. is temporarily absent from the member's post for more than 25 compensation days, the FSP will be adjusted to reflect the family size residing at the post, commencing on the 26th compensation day of the absence, with the previous rate resuming on the first compensation day following the return of the dependant to the post; or
  2. is at the post for less than 25 compensation days from the commencement of the FSP, the FSP will be adjusted to reflect the family size from the day on which the dependant left the post.

10.14.02(16) (Points not interchangeable) Points accumulated under this instruction are not interchangeable with OPS FSP points accumulated under CBI 10.3.04 - Operations Foreign Service Premium.

10.14.02(17) (Concurrent accumulation of points) A member who is posted to a place of duty outside Canada and is subsequently attached posted or attached posted (temporary) to an operation continues to accumulate points under this instruction while also accumulating OPS FSP points under CBI 10.3.04.

10.14.02(18) (Points accumulated previously) Any points accumulated under section 12 of the Military Foreign Service Regulations are considered to be points accumulated under this instruction.

10.14.02(19) (Limitation – member attach posted to an operation) A member who is posted to a place of duty outside Canada and is subsequently attached posted or attached posted (temporary) to an operation and, as a result, is entitled to allowances under MFSI Section 10.3 (Operation Allowances), shall not be entitled to the member's portion of FSP in paragraph (5) of this instruction for the duration of their attach posting or attach posting (temporary). For greater clarity, the member shall continue to be entitled to the dependant's portion of FSP, if applicable, in paragraph (5) of this instruction, for the duration of the member's attach posting or attach posting (temporary), subject to paragraph (15) of this instruction.

(TB, effective 1 April 2011)

10.14.03 - Post Specific Allowance

10.14.03(1) (Intent) The intent of Post Specific Allowance (PSA) is to assist a member in travelling from the post.

10.14.03(2) (Eligible members) This instruction applies to a member who is deployed or assigned:

  1. on a posting for 12 months or more;
  2. on a posting for a continuous period greater than seven months but less than 12 months;
  3. on an attached posting, and as a result of an extension of the tour expiry date, will be at the post for a continuous period greater than seven months.

10.14.03(3) (Service couple) Each member of a service couple is entitled to PSA.

10.14.03(4) (Continued entitlement) A member who is deployed or assigned to a post continues, even if the member is subsequently attached posted or attached posted (temporary) to another post, to receive PSA, established in accordance with the member's original deployment or assignment outside Canada.

10.14.03(5) (Amount of PSA) PSA is paid to a member at a monthly rate, updated annually by the Director Compensation and Benefits Administration which reflects:

  1. 80% of return full economy (Y) air fare from the post to Ottawa; or
  2. 100% of the return (Y2) fare from the post to Ottawa, if a (Y) fare is not available for a specific post.

10.14.03(6) (Exception) A member to whom subparagraph (2)(b) or (c) applies only receives the first payment of PSA on the first day of the eighth month, and this payment includes the PSA for the seventh and eighth month.

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Section 15 - Post Living Allowance

10.15.01 - General Provisions

10.15.01(1) (Intent) The intent of the Post Living Allowance (PLA) is to assist a member at a post if the cost of living is higher than in Ottawa/Gatineau.

10.15.01(2) (Remuneration by a third party) If a third party pays a meal, living, subsistence or other similar allowance to a member, the assistance shall be taken into consideration when calculating the Post Index to which the eligible member is entitled under this section.

10.15.01(3) (Meal allowance) If a member receives a meal allowance as set out in Section 10.4 (Meal Allowance), the meal allowance shall be taken into consideration when calculating the assistance to which the eligible member is entitled under this section.

10.15.02 - Eligible Members

10.15.02(1) (Eligible members) A member who is assigned to a post is eligible to request a PLA.

10.15.02(2) (Service couple) Each member of a service couple is eligible to request a PLA.

10.15.02(3) (Unaccompanied member) An unaccompanied member who moves their dependants to the post at their own expense, continues to be an unaccompanied member for the purposes of this section.

10.15.03 - Entitlement

10.15.03(1) (Entitlement) A member who is assigned to a post is entitled to a PLA calculated for the post in accordance with the terms and conditions of FSD 55.

10.15.03(1.2) (Service couple) If the members of a service couple, serve or reside in:

  1. the same geographical area, each member is entitled to a PLA calculated for their post using the PI calculated in accordance with the terms and conditions of FSD 55;
  2. two different geographical areas, each member is entitled to a PLA calculated for their post using the PI that may be different, calculated, in accordance with the terms and conditions of FSD 55 and subject to MFSI 10.15.01(2) (Remuneration by a third party) and 10.15.01(3) (Meal allowance).

10.15.03(2) (Interpretation) For the purpose of the French version of this section, the term indemnité de subsistance de poste has the same meaning as the term indemnité de subsistance de mission in FSD 55.

10.15.03(3) (Member not residing at post) If a member resides at a post or location other than in the geographical area of the post to which the member was or assigned, the PI effect for the location of residence applies.

10.15.03(4) (PLA and Separation Expense) A member who is entitled to receive PLA under this section is not entitled to the allowances and benefits under CBI 209.997 - Separation Expense.

10.15.03(5) (Maternity or parental leave) If a member is granted leave under article 16.26 (Maternity leave) or article 16.27 (Parental leave) of the QR&O during an assignment, the member's PLA shall be calculated as outlined in CBI 205.461 (Maternity and Parental allowances).

(TB, effective 1 April 2009)

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Section 16 – Post Differential Allowance

10.16.01 - General Provisions

10.16.01(1) (Intent) The intent the Post Differential Allowance is to compensate a member for the undesirable conditions existing at certain posts by the payment of a Post Differential Allowance.

10.16.01(2) (Remuneration by a third party) If a third party pays remuneration to a member, the allowances and benefits to which the member is entitled under this section are reduced in accordance with CBI 10.2.11 - Remuneration Paid by a Third Party.

10.16.02 - Eligible Members

10.16.02(1) (Eligible members) This section applies to a member who is on assignment.

10.16.02(2) (Interpretation) For the purpose of the French version of this section, the term indemnité différentielle de poste has the same meaning as the term indemnité différentielle de mission in FSD 58.

10.16.02(3) (Service couple) Each member of a service couple is entitled to Post Differential Allowance (PDA) at the unaccompanied rate, except that if there are other dependants residing with the service couple, one member designated by the service couple, is considered to be an accompanied member for the purpose of calculating PDA.

10.16.03 - Entitlement

10.16.02(1) (Entitlement) A member to whom this section applies is entitled to be paid Post Differential Allowance (PDA) under the terms and conditions of FSD 58.

10.16.03(2) (Period of service not interchangeable) Any period of service for which a member was entitled to receive PDA cannot be used for the purpose of calculating the Hardship Allowance Bonus under CBI 10.3.06 - Hardship Allowance Bonus.

10.16.03(3) (Concurrent use of period of service) The period of service of a member who is posted to a place of duty outside Canada and is subsequently attached posted or attached posted (temporary) to an operation is used for both the month calculation in regards to the PDA bonus under FSD 58 and for the purpose of calculating the Hardship Allowance Bonus under CBI 10.3.06.

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Section 17 – Telephone Calls

10.17.01 - Intent

The intent of the allowances and benefits in this section is to assist a member to maintain contact with their next of kin if on a prolonged absence due to Canadian Forces' requirements.

10.17.02 - Eligible Members

10.17.02(1) (Eligibility) This section applies to a member who is posted unaccompanied or attached posted or attached posted (temporary):

  1. on a deployment;
  2. on an assignment; or
  3. aboard an HMCS or allied ship which is away from the home port, whether in Canadian or non-Canadian waters.

10.17.02(2) (Non-eligible periods) Despite paragraph (1), a member is not entitled to the allowances and benefits in this section for any period in which the member returns to Canada on:

  1. leave;
  2. a course; or
  3. temporary duty.

10.17.03 - Time Allotment for Calls

10.17.03(1) (Member on deployment) A member who is on deployment is entitled to one 15-minute telephone call to one of their next of kin (NOK) for each period of three consecutive days of a deployment.

10.17.03(2) (Member on assignment) A member who is on assignment is entitled to one 10-minute telephone call to one of their NOK for each period of three consecutive days away from home.

10.17.03(3) (Ship not on operations) A member aboard an HMCS or an allied ship not on operation is entitled to a 10-minute telephone call to one of their NOK for each period of three consecutive days from the initial departure date from the home port to the date that the HMCS or allied ship returns to the home port.

10.17.03(4) (Accumulation of time allotment) A member who is offered telephone services under CBI 10.17.04(1) - Telephone services available, but during an operation, or aboard an HMCS or allied ship, whether on an operation or not, has no access to those services, may accumulate the time allotment for calls under paragraph (1) or (3), except that any time accumulated will be lost upon the member's:

  1. completion of the deployment;
  2. completion of the assignment; or
  3. for an HMCS or allied ship, from the date that the HMCS or allied ship returns to home port.

10.17.04 - Telephone Services

10.17.04(1) (Telephone services available) Any time allotted to a member for calls under CBI 10.17.03 - Time Allotment for Calls must only be used through these services, when offered:

  1. free telephone services, such as telephone cards issued by the Approving Authority (AA) or Task Force Commander (TFC) or access to the Canadian Switched Network; or
  2. free telephone services included in alternate service delivery or facilities contracts.

10.17.04(2) (Time allotment for calls) A member to whom paragraph (1) applies shall not exceed the time allotment entitlement under CBI 10.17.03.

10.17.04(3) (Additional telephone cards) A member who has been issued a telephone card by the AA or the TFC may only be issued additional cards on a replacement basis.

10.17.04(4) (Telephone call allowance) A member who is not offered services under paragraph (1) is entitled to a telephone call allowance for the amount calculated under CBI 10.17.05 - Telephone Call Allowance.

10.17.05 - Telephone Call Allowance

10.17.05(1) (Amount of allowance) The amount of the telephone call allowance is calculated based on the time allotment for calls to which the member is entitled under CBI 10.17.03 - Time Allotment for Calls and the cost of the station-to-station call daily discount rate from the member's post to home.

10.17.05(2) (Permitted use) If a member is entitled to a telephone call allowance, the allowance may be used for:

  1. telephone calls from the member to the member's next of kin (NOK);
  2. telephone calls from the member's NOK to the member; or
  3. internet use at the member's location, such as an internet cafe, in lieu of a telephone call.

10.17.05(3) (Additional service charges) If a telephone call is made through the switchboard of a hotel, other accommodation or public facilities and an additional service charge is assessed, the member is reimbursed that charge, if supported by a receipt.

10.17.06 - Claim Processing

Claims for the telephone call allowance shall be made on a CF 52 form and certified by the:

  1. member prior to receiving the telephone call allowance, as follows:

    "I accept this allowance on condition that I may be required to present proof that the conditions for which this allowance was intended, have in fact been met or occurred"; and

  2. Approving Authority, as follows:

    "I certify that (member's rank and name) does not have access to free telephone services".

10.17.07 - Verification

10.17.07(1) (Requirement) A member who receives a telephone call allowance may be required to prove that the allowance was expended in accordance with CBI 10.17.05(2) - Permitted Use.

10.17.07(2) (Unsubstantiated portion) If a member cannot prove that 90% of the allowance has been used in accordance with this section, the unsubstantiated portion of the allowance is to be recovered from the member.

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Section 18 – Post Transportation and Related Expenses

10.18.01 - Intent

The intent of the allowances and benefits in this section is to assist a member with personal transportation requirements and with costs for vehicle leasing, post parking expenses, road taxes and licensing fees, given that:

  1. in certain locations outside Canada there are circumstances that relate to personal transportation and expenses associated with personal transportation that are significantly different from situations normally experienced by a member serving in Canada;
  2. access to personal transportation not only contributes to the effective performance of duties but reflects the member's standard of living in Canada; and
  3. local restrictions may limit the availability of personally owned transport or impose significant extra costs on the member.

10.18.02 - Eligible Members

10.18.02(1) (Eligible members) The section applies to a member who is posted, attached posted or attached posted (temporary) to a place of duty outside Canada.

10.18.02(2) (Service couple) Subject to CBI 10.18.03 - Leased Automobiles, each member of a service couple is entitled to the allowances and benefits under this section.

10.18.03 - Leased Automobiles

10.18.03(1) (Entitlement) A member who is posted to a designated post for more than twelve months is entitled to lease an automobile if the member is not entitled to ship a PMV under the Canadian Forces Integrated Relocation Program (CFIRP).

10.18.03(2) (Designated post) For the purpose of this section, the Chief of the Defence Staff (CDS) designates the posts based on:

  1. the conditions at the posts;
  2. whether members are entitled to the shipment of a PMV under CFIRP; and
  3. the absence or inadequacy of local transportation.

10.18.03(3) (Service couple) Subject to prior approval by the Approving Authority, each member of a service couple is entitled to lease an automobile if each member of a service couple requires an automobile at the post for one of the following reasons:

  1. they work at different locations at least two kilometres apart;
  2. they frequently work different hours; or
  3. for other service reasons of an exceptional nature.

10.18.03(4) (Member's responsibility) A member who leases an automobile is responsible for expenses such as:

  1. fuel;
  2. parking;
  3. road and bridge tolls;
  4. insurance;
  5. kilometric costs in excess of the lease limit; and
  6. any deductibles in the lease.

10.18.03(5) (Share and allowance) A member who leases an automobile will:

  1. pay a fixed automobile rental share for the duration of the lease based on the average Canadian national lease cost for a medium sedan; and
  2. receive an automobile lease allowance to cover the local cost of a medium sedan.

10.18.03(6) (Monthly amount) The monthly amount of the automobile lease allowance payable to a member is calculated as follows:

  1. if the actual monthly lease cost for the automobile does not exceed the member's automobile rental share, no automobile rental allowance is payable;
  2. if the actual monthly lease cost for the automobile is greater than the member's automobile rental share but does not exceed the monthly local cost of a medium sedan as determined annually by the Director Compensation and Benefits Administration (DCBA), the actual monthly lease cost is the member's automobile rental allowance for each month; or
  3. if the actual monthly lease cost for the automobile is greater than the monthly local cost of a medium sedan as determined annually by DCBA, that monthly local cost is the member's automobile lease allowance for each month.

10.18.03(7) (Special circumstances) A member may be authorized by the CDS to lease an automobile larger than a medium sedan having regard to the needs of the member due to family size or circumstances, in which case the member's automobile rental share and automobile lease allowance are adjusted to reflect the cost of the authorized leased automobile.

10.18.07(8) (Duration of lease) The duration of the lease is to correspond to the member's posting period, if possible, so that the most favourable cost effective terms may be obtained.

10.18.04 - Other Transportation Expense Allowances

10.18.04(1) (Entitlement) Subject to paragraph (2), a member to whom this section applies is entitled, in accordance with the terms and conditions of FSD 30, to an allowance for:

  1. parking expenses; and
  2. costs incurred by the member at the post for annual motor vehicle inspection, registration fees and road taxes for one PMV. If a member is exempt by the host government from paying annual motor vehicle inspection, registration fees and road taxes for one PMV, the member is not entitled to an allowance for the costs incurred by the member at the post for annual motor vehicle inspection, registration fees and road taxes for additional PMVs.

10.18.04(2) (Expenses incurred on relocation) The expenses incurred by a member for motor vehicle inspection, registration, road taxes and vehicle modifications required by the host country upon arrival at the post are reimbursed as part of the member's move under the Canadian Forces Integrated Relocation Program or under CBI 209 Section 8 - Relocation expenses.

10.18.05 - Commuting Assistance

10.18.05(1) (Entitlement) A member is entitled to commuting assistance under the terms and conditions of FSD 30.

10.18.05(2) (Member not residing at post) If, due to personal choice, a member resides at a location other than at the post or the surrounding geographical area of the post, no commuting assistance shall be paid.

10.18.06 - PMV Shipment from other than Previous Place of Duty

10.18.06(1) (Shipment from other than previous place of duty) If a member is entitled to have a PMV shipped under the Canadian Forces Integrated Relocation Program, the Chief of the Defence Staff (CDS) may grant prior approval through the Director Compensation and Benefits Administration, for the PMV to be shipped from a place other than the member's previous place of duty, but the cost to the public is not to exceed the cost of shipment of the PMV from the member's previous place of duty.

10.18.06(2) (Shipment directly from the manufacturer to a local dealer) Paragraph (1) applies in situations where the manufacturer, after having refused to ship the PMV directly to the member, ships the PMV directly to a local dealer at the member's post, despite that it is not owned or registered in the name of the member or the member's dependant at the time of shipment. Reimbursement is limited to identifiable transportation costs upon production of evidence satisfactory to the CDS for the purchase of a new PMV, but the cost to the public is not to exceed the cost of shipment of the PMV from the member's previous place of duty.

10.18.06(3) (Pick up of a PMV within 12 months) A member is entitled to the reimbursement of actual and reasonable expenses that result from the pick up of a PMV within 12 months of the member's arrival date at a post. Eligible expenses are limited to:

  1. commercial transportation for the member from the post to the point of pick up of the PMV;
  2. necessary ground transportation to and from commercial terminals, at the rate set out in Canadian Forces Temporary Duty Travel Instructions, from the point of pick up to the post,
  3. reasonable overnight accommodation as required,
  4. necessary ferry charges and highway tolls; and
  5. the cost to ship a PMV at public expense from the member's previous place of duty to the post.

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Section 19 – Gymnasium or Health Club Fees

10.19.01 - Intent

The intent of the allowances and benefits in this section is to assist a member to maintain appropriate standards of physical fitness in accordance with CFAO 50-1 - Physical Fitness Training.

10.19.02 - Eligible Members

10.19.02(1) (Eligible members) A member who is posted, attached posted or attached posted (temporary) to a place of duty outside Canada is entitled to request access to physical fitness facilities.

10.19.02(2) (Service couple) This section applies to each member of a service couple.

10.19.03 - Entitlement

10.19.03(1) (Request for access) A member may request access to physical fitness facilities, if no adequate military or government facilities exist near the post and the member:

  1. lives in an area where the climate, personal security or customs are such that individual training, for example outdoor running, is unreasonable; or
  2. is serving at a location away from the main camp or base, for a period of less than six months.

10.19.03(2) (Approval) The Approving Authority (AA) or Task Force Commander (TFC) may approve the member's requests for the access to physical fitness facilities, based on the feasibility, economy and practicality, and may, in the following order of priority:

  1. obtain access to physical fitness facilities of other government departments or military forces;
  2. arrange rental of facilities;
  3. obtain corporate passes with a minimum ratio of one pass for every two members; or
  4. purchase individual passes or memberships.

10.19.03(3) (Limits) Approvals under paragraph (2) may only be in regards to gyms, pools, tracks, aerobics facilities and minigyms.

10.19.03(4) (Special circumstances) If the AA or TFC is not at the same location as the member, the member may be authorized to obtain access to physical fitness facilities and to claim for reimbursement on a form CF 52.

10.19.04 - Facility and Club Fees

10.19.04(1) (Deductible or user portion) If the Approving Authority or the Task Force Commander determines that the only facility available is one that charges a deductible or user portion, no deductible or user portion of club fees shall be charged to the member for access to basic facilities.

10.19.04(2) (Club fees) Club fees which are in the interest of the department as a representational responsibility are paid under CFAO 205-24 - Foreign Service Official Hospitality Directive.

10.19.04(3) (Inclusion of dependants) If the facility fee is one price regardless of the number of users, a request to include the member's dependants, shall be forwarded to Director Compensation and Benefits Administration, with the facility's fee schedule, for consideration.

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Section 20 – Posting Loan

10.20.01 - Intent

10.20.01(1) (Intent) The intent of the posting loan is to facilitate service outside Canada, including assistance with the purchase of items, such as food, clothing and a PMV, including a PMV security system, for the member's use at a post.

10.20.01(2) (Other use) A posting loan may be used for consolidation of debt prior to departure but may not be used for personal gain such as investment purposes or paying down a mortgage.

10.20.02 - Eligible Members

10.20.02(1) (Eligibility) This section applies to a member who is posted or cross-posted for 12 months or more to a post.

10.20.02(2) (Service couple) Each member of a service couple is entitled to a posting loan if each member demonstrates a valid requirement for the posting loan.

10.20.03 - Entitlement

A member who has demonstrated a valid requirement and is posted or cross-posted to a post outside Canada is entitled to an interest-bearing posting loan in an amount not exceeding the lesser of 50% of the member's annual pay in effect at the time the loan is approved and the amount established annually by the Treasury Board.

10.20.04 - Approval

10.20.04(1) (Valid requirement for loan) Once the member demonstrates a valid requirement for the posting loan, approval of the loan shall be given by the member's:

  1. Commanding Officer, if the member is in Canada when requesting the posting loan prior to the departure for the post; or
  2. Approving Authority, if the member is outside Canada when requesting the posting loan.

10.20.04(2) (Release of funds) If a posting loan has been approved, the funds may be released to the member up to 90 days prior to the date of departure from Canada or the member's previous post.

10.20.04(3) (Approval period for posting) In the case of a posting, a posting loan may be approved:

  1. in advance of the posting; or
  2. in the first twelve months of the posting or during the first half of the posting, whichever is less.

10.20.04(4) (Approval period for cross-posting) In the case of a cross-posting, the posting loan may be approved:

  1. in the twelve months preceding the cross-posting; or
  2. in the first twelve months of the cross-posting or during the first half of the cross-posting, whichever is less.

10.20.04(5) (Approval outside set period) A member may also apply to the Director Compensation and Benefits Administration for a posting loan outside of the time period set out in paragraphs (3) and (4).

10.20.05 - Supplementary Loan and New Loan

10.20.05(1) (Supplementary loan) A member in receipt of a posting loan is entitled to a supplementary loan on one occasion only, to increase the total amount of the loan. The minimum amount of the supplementary loan is $1,500 up to the maximum amount that would have been available under CBI 10.20.03 - Entitlement when the original loan was approved less the original amount issued.

10.20.05(2) (New loan) A member who is cross-posted is entitled to a new posting loan, the maximum amount of which shall not exceed the amount available under CBI 10.20.03 at the time of official notification of the cross-posting, reduced by the outstanding principal of the previous loan, if applicable.

10.20.05(3) (Loan repaid in full) If a posting loan has been repaid in full, the member is not entitled to a supplementary loan or to a new loan, unless the member is cross-posted, even if the original amount borrowed was not the maximum to which the member was entitled under CBI 10.20.03.

10.20.06 - Interest Rate

10.20.06(1) (Interest rate for posting loan) Unless paragraph (3) applies, a posting loan granted to a member under CBI 10.20.04 - Approval bears the interest rate established by the Department of Finance on the first day of the quarter in which the loan is approved for the duration of the loan.

10.20.06(2) (Interest rate for supplementary loan) A supplementary loan granted to a member under CBI 10.20.05 - Supplementary Loan and New Loan bears the interest rate established by the Department of Finance on the first day of the quarter in which the supplementary loan is approved.

10.20.06(3) (Interest rate for combined loans) The interest rate for a total combined loan is a weighted average based on the outstanding principal of the previous loan at its interest rate and the amount of the supplementary loan or new loan at the current rate.

10.20.06(4) (Interest prior to repayment) If a posting loan has been approved in accordance with CBI 10.20.04, the interest for the period between when the member receives the funds and the start of the repayment will be calculated by the Central Computation Pay System at the time the loan is set-up by the Director Accounts Processing, Pay and Pensions. The interest is deducted from the member's pay the first of each month until the repayment starts.

10.20.07 - Repayment

10.20.07(1) (Repayment period) If a posting loan has been approved in accordance with CBI 10.20.04 - Approval, the repayment period shall not exceed 48 months, however, if the member is granted a new posting loan on cross-posting, the combined loan will commence a new 48-month repayment period.

10.20.07(2) (Supplementary loan) If a supplementary loan has been approved in accordance with CBI 10.20.05(1) - Supplementary loan, the repayment period is not to exceed 48 months from the commencement of the repayment period on the original loan.

10.20.07(3) (Method of repayment) Unless the loan has been repaid in full under paragraph (4), the loan shall be repaid in equal monthly instalments of principal and interest:

  1. for a member granted a posting loan prior to arrival at the post, commencing on the earlier of:
    1. the first day of the fourth month following the month in which the loan is approved, or
    2. the first day of the month following the member's arrival at the post;
  2. for a member granted a posting loan after arrival at the post, on the first day of the month following the month in which the loan is approved.

10.20.07(4) (Advance full repayment) A member in receipt of an approved posting loan may:

  1. repay the principal of the loan in full, without interest, prior to the date on which repayment is scheduled to commence except that interest which was paid in advance for the period the member was in receipt of the posting loan shall not be refunded to the member; or
  2. repay the whole of the outstanding principal and interest during the repayment period, with interest calculated to the end of the month in which the loan is retired.

10.20.07(5) (Loan renegotiation) A member in receipt of an approved posting loan may, on one occasion only and for a minimum of $500:

  1. partially repay the principal of the loan prior to the date on which repayment is scheduled to commence, in which case the commencement and termination dates for repayment and the interest rate remains unchanged but the total amount of blended principal and interest is adjusted to reflect the reduced principal of the loan; or
  2. partially repay the principal of the loan once during the repayment period to decrease the outstanding principal of the loan, in which case the interest rate remains unchanged but the termination date of the loan and the total amount of blended principal and interest are adjusted to reflect the reduced principal of the loan.

10.20.07(6) (Early termination or cancellation of posting) If a member returns to Canada prior to the termination of the posting or if a member's posting loan has been approved in anticipation of posting and the member is subsequently notified that the posting has been cancelled:

  1. the Approving Authority (AA) or the Commanding Officer (CO), as the case may be, may authorize the continued repayment of the loan under the existing terms and conditions for that posting loan; or
  2. the Director Compensation and Benefits Administration may, upon request, if such repayment of the loan would cause financial hardship, consider extending the repayment period beyond 48 months.

10.20.07(7) (Release of member prior to full repayment) If a member is released before repayment is completed, the outstanding amount of the loan shall be subject to immediate recovery or as arranged with the Director Accounts Processing, Pay and Pensions.

10.20.07(8) (Leave without pay) If a member has been granted leave without pay during the repayment period of the loan, the AA will arrange measures for the member to continue regular payments during the leave without pay period.

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Section 21 – Home Leave Travel Assistance

10.21.01 - Definitions

The following definitions apply in this section:

HLTA

means Home Leave Travel Assistance.

reverse home leave travel

means travel undertaken by the member's next of kin to meet the member at the post.

third location

means any location outside a radius of 800 kilometres from the member's post, home or previous place of duty, or if a member is deployed on an operation, any location outside the theatre of operations.

10.21.02 - Intent

10.21.02(1) (Intent) The intent of HLTA is to assist a member who is deployed or assigned to a place of duty outside Canada to reunite with their next of kin (NOK).

10.21.02(2) (Limits) HLTA is not intended for the:

  1. move of the member's NOK;
  2. early repatriation of the member; or
  3. transportation expenses of a member's girlfriend, boyfriend or fiancé(e) if they are not in a common-law partnership.

10.21.03 - Eligible Members

10.21.03(1) (Eligible members) A member who is deployed or assigned is entitled to the HLTA, if that member:

  1. has no dependants and is posted;
  2. is attached posted for an expected period in excess of 60 consecutive days;
  3. is an accompanied member serving at a post outside Canada who is deployed or assigned unaccompanied from that post to another post for an expected period in excess of 60 consecutive days;
  4. is a member of an HMCS or allied ship's company when sailing for an expected period in excess of 60 consecutive days; or
  5. is on exchange duty with foreign armed services and is deployed to an operation or designated post with that foreign armed service for an expected period in excess of 60 consecutive days.

10.21.04 - Entitlement

10.21.04(1) (Entitlement) A member to whom this section applies, is entitled to:

  1. reimbursement of an amount calculated in accordance with CBI 10.21.05 - HLTA for Travel to Home or Previous Place of Duty for the direct return journey between the member's post and:
    1. the member's home, or
    2. the member's previous place of duty;
  2. if the member is deployed or assigned for an expected period of 120 consecutive days or more, an allowance in the amount for the applicable post for travel to a third location in accordance with CBI 10.21.06 - HLTA for Travel to a Third Location;
  3. if the member is deployed or assigned for an expected period in excess of 60 consecutive days but less than 90 consecutive days, an allowance not to exceed 33% of the allowance for the applicable post for travel to a third location in accordance with CBI 10.21.06;
  4. if the member is deployed or assigned for an expected period of 90 consecutive days or more but less than 120 consecutive days, an allowance not to exceed 66% of the allowance for the applicable post for travel to a third location in accordance with CBI 10.21.06; or
  5. reimbursement of an amount calculated in accordance with CBI 10.21.07 - HLTA for Reverse Home Leave Travel.

10.21.04(2) (Frequency of HLTA) A member is entitled to one HLTA for each:

  1. 60 to 120 consecutive day period of the deployment or assignment if the member is not deployed or assigned for a period of 120 consecutive days or more, but not more than one HLTA during each six consecutive month period;
  2. six consecutive month period of the posting or attached posting; or
  3. twelve consecutive month period of the posting if the member is entitled to the allowance under section 22 (Vacation Travel Allowance).

10.21.04(3) (Rate applicable) The rate applicable for the first HLTA is the rate applicable on the day the member arrives at the post or on the day the HMCS or allied ship departs from the port. Any subsequent HLTA will be at the applicable rate on the day the HLTA is requested.

10.21.04(4) (Leave creates entitlement) Entitlement to claim HLTA is dependent upon the member being granted leave and authorized to travel on leave.

10.21.04(5) (Leave travel start and finish) Leave travel for a member travelling to the home or their previous place of duty or to a third location must start and finish at the post.

10.21.04(6) (Next of kin travelling to post) In the case where a next of kin (NOK) is travelling to the member's post for Reverse Home Leave Travel, the NOK is not to arrive earlier than three days prior to or depart later than three days after the member's approved leave period.

10.21.04(7) (Qualifying time for HLTA) The qualifying time for an eligible member:

  1. at a post, commences on the date of arrival of the member at the post and ceases on the date of departure of the member from the post;
  2. aboard an HMCS or allied ship, commences on the date on which the ship departs for the post and ceases the date the ship returns to the previous place of duty or arrives at a newly assigned place of duty; or
  3. who joins an HMCS ship or allied ship en route or already at the post, commences on the date on which the member boards the ship and ceases the date the ship returns to the previous place of duty or arrives at a newly assigned place of duty.

10.21.04(8) (Early termination) If due to service reasons, a member's deployment or assignment is terminated early and:

  1. the member travelled on approved leave and HLTA was authorized prior to the deployment or assignment being terminated, the HLTA is not recovered; or
  2. the member was not granted leave prior to the termination of the deployment or assignment, the member is not entitled to HLTA.

10.21.04(9) (HLTA combined) If two or more members who have been authorized an HLTA travel together, each member must provide receipts for their eligible expenses and each invoice can only be used by one member for verification purposes.

10.21.04(10) (HLTA not authorized) HLTA is not authorized:

  1. in the first 30 calendar days at the post or during the last 30 calendar days at the post;
  2. upon return to Canada at the end of a deployment or assignment; or
  3. if a member is entitled to family reunion travel under section 12 - Education and Related Care of Dependent Children.

10.21.04(11) (Transportation on leave) A member who is entitled to HLTA is not entitled to assistance under CBI 209.50 - Transportation on Leave.

10.21.05 - HLTA for Travel to Home or Previous Place of duty

10.21.05(1) (Travel by air) If travelling by air, reimbursement is restricted to the following expenses, subject to the provision of receipts:

  1. the most economical direct routing airfare from the member's post to the member's home or previous place of duty:
    1. determined by the Approving Authority (AA), the Task Force Commander or the Canadian Forces Personnel Support Agency, or
    2. obtained by the member directly with a travel agent or carrier;
  2. ground transportation to and from the airport consisting of:
    1. transportation provided by the Canadian Forces (CF),
    2. the most direct and economical commercial means of transportation between the airport and the member's home or previous place of duty. If two or more members travel in the same taxi, only one member may claim reimbursement,
    3. a maximum of two days automobile rental. If two or more members travel in the automobile, only one member may claim reimbursement, or
    4. the low kilometric rate if a member uses a PMV, not to exceed the official direct distance as set out in the Canadian Distance Guide between the airport and the member's home or previous place of duty. if two or more members travel in the same PMV, only one member may claim reimbursement of the kilometric rate;
  3. road and ferry tolls necessarily incurred;
  4. parking at the airport not to exceed three hours; and
  5. airport taxes, fuel and security surcharges when not included in airfare.

10.21.05(2) (Travel by modes other than air) If leave travel is not by air, the expenses that may be reimbursed, depending on the destination and the mode of travel used include, but are not restricted to:

  1. the most economical rail or bus pass;
  2. automobile or motorcycle rental for the number of days determined by the following formula, including basic insurance required by law in the location where the automobile or motorcycle is rented and the cost of fuel,

A divided by 650 equals B

B times 2 equals C

where

A is the official direct distance as set out in the Canadian Distance Guide between the post and the member's home or previous place of duty;

B is the result of the formula rounded to the highest whole number;

C the total number of days a member is entitled to rent an automobile for the trip;

 c.  the low kilometric rate for the distance between the member's post and the member's home or previous place of duty, if a member uses a PMV, not to exceed the official direct distance as set out in the Canadian Distance Guide. If two or more members travel in the same PMV, only one member may claim reimbursement of the kilometric rate; and

 d.  road and ferry tolls necessarily incurred.

10.21.05(3) (Non-reimbursable expenses) The following expenses will not be reimbursed:

  1. transportation provided by the CF or a third party;
  2. transportation expenses on leave travel used to meet the 50% verification requirement under section 22 - Vacation Travel Allowance;
  3. business or first class travel;
  4. meals;
  5. lodging;
  6. incidental expenses;
  7. fuel if PMV kilometric rate is claimed;
  8. medical and other types of travel insurance including those charged by the travel agent except those under paragraphs (2) and (3); and
  9. automobile rental and associated costs such as fuel during the period of leave at the member's home or previous place of duty.

10.21.05(4) (Insurance) The member is responsible to ensure that invoices show transportation costs, trip cancellation and travel health insurance costs separately.

10.21.06 - HLTA for Travel to a Third Location

10.21.06(1) (Amount) The amount of HLTA for the applicable post for travel to a third location shall be the average cost of the most economical return airfare, as established by Director Compensation and Benefits Administration (DCBA), for the most direct flight between the post and Halifax, Quebec City, Ottawa, Winnipeg, Edmonton, and Victoria based on a 60-day advanced booking.

10.21.06(2) (Limit) The allowance for transportation expenses for a direct return journey between the member's post and a third location is provided only for the travel of a member or a member and one next of kin.

10.21.06(3) (Direct travel) All travel is to be direct to a third location and a member is not entitled to travel:

  1. to or from the member's home or previous place of duty via a third location; or
  2. to or from a third location via a member's home or previous place of duty.

10.21.06(4) (HLTA use) HLTA for travel to a third location is a fixed allowance that is provided for the following expenses only:

  1. airfare;
  2. ground transportation to and from the airport;
  3. the low kilometric rate from where the travel began if a member uses a PMV;
  4. road and ferry tolls necessarily incurred;
  5. parking charges at the airport not to exceed three hours;
  6. airport taxes, fuel and security surcharges when not included in the airfare;
  7. rail or bus pass, if the rail or bus pass:
    1. includes meals and accommodation, 50% of the ticket price is used for verification purpose,
    2. includes accommodation, 75% the ticket price is used for verification purposes,
    3. does not include meals and accommodation, the entire cost is used for verification purposes;
  8. automobile or motorcycle rental including basic insurance required by law in the location where the car or motorcycle is rented and the cost of fuel;
  9. the transportation portion only of a package cruise, safari or tour. if a cruise, safari or tour includes meals, beverages or accommodation, 50% of the ticket price is used for verification purposes. If a cruise, safari or tour does not include meals, beverages or accommodation, the entire cost may be used for verification purposes;
  10. public transit; and
  11. any reasonable expense for a mode of transportation not listed above is to be sent to DCBA for approval.

10.21.06(5) (Non-acceptable use) HLTA under this instruction is not to be used for the following expenses:

  1. transportation provided by the Canadian Forces or a third party;
  2. business or first class travel;
  3. transportation expenses on leave travel used to meet the 50% verification requirement under section 22 - Vacation Travel Allowance;
  4. daily tours or cruises;
  5. meals;
  6. lodging;
  7. incidental expenses;
  8. fuel if a PMV is used; and
  9. medical and other types of travel insurance including those charged by the travel agent.

10.21.06(6) (Insurance) The member is responsible to ensure that invoices show transportation costs, trip cancellation and travel health insurance costs separately.

10.21.06(7) (Verification) The member is required to prove to the Approving Authority or the Task Force Commander that HLTA claimed for leave travel to a third location was expended in accordance with paragraph (4) by providing:

  1. proof upon completion of leave travel for which the HLTA is claimed that the HLTA was used as intended;
  2. proof of having reached the authorized leave destination or having completed the travel plan which may consist of hotel receipts, boarding passes or passport entries but not an approved leave form;
  3. clearly identified transportation costs on any proof submitted. If insurance costs are included in the ticket price, the member is responsible to ensure that transportation costs and insurance costs are shown separately on the invoice.

10.21.06(8) (Unsubstantiated portion) If a member cannot prove that 90% of the HLTA has been used for the purpose intended, the unsubstantiated portion of the HLTA is to be recovered from the member.

10.21.07 - HLTA for Reverse Home Leave Travel

10.21.07(1) (Conditions for entitlement) If a member's next of kin (NOK) travels in lieu of the member, the member is entitled to reimbursement for expenses in paragraph (2) or (3), subject to the following:

  1. reimbursement is not to exceed the cost of the direct return transportation from the member's post to the member's home as set out in CBI 10.21.04(1)(a) - Entitlement;
  2. the most economical form of transportation is used for travel;
  3. the Reverse Home Leave Travel (RHLT) is not utilized to reunite a member with their NOK for a period longer than the member's approved leave period; and
  4. reimbursement of expenses is limited to those for the travel of one NOK.

10.21.07(2) (Travel by air) If travelling by air, reimbursement under paragraph (1) is limited to the following expenses, subject to the provision of receipts:

  1. the lesser of the most economical direct routing airfare from the member's post to the member's home:
    1. determined by the Approving Authority, the Task Force Commander, or the Canadian Forces Personnel Support Agency, and
    2. obtained by the member directly with a travel agent or carrier;
  2. ground transportation to and from the airport consisting of:
    1. the most direct and economical commercial means of transportation between the airport and the member's home,
    2. a maximum of two days automobile rental, or
    3. the low kilometric rate if a member uses a PMV, not to exceed the official direct distance as set out in the Canadian Distance Guide between the airport and the member's home or previous place of duty. if two or more members travel in the PMV, only one member may claim reimbursement of the kilometric rate;
  3. road and ferry tolls necessarily incurred;
  4. parking not to exceed three hours at the airport; and
  5. airport taxes, fuel and security surcharges when not included in airfare.

10.21.07(3) (Travel by modes other than air) If leave travel to the member's post is not by air, expenses that may be reimbursed depend on the destination and the mode of travel used include but are not restricted to:

  1. the most economical rail or bus pass;
  2. automobile or motorcycle rental including basic insurance required by law in the location where the automobile or motorcycle is rented, and fuel costs; or
  3. the low kilometric rate from where the travel began if a member uses a PMV; and
  4. road and ferry tolls necessarily incurred.

10.21.07(4) (Non-reimbursable expenses) The following expenses will not be reimbursed:

  1. transportation provided by the Canadian Forces or a third party;
  2. transportation expenses on leave travel used to meet the 50% verification requirement under section 22 - Vacation Travel Allowance;
  3. business or first class travel;
  4. meals;
  5. lodging;
  6. incidental expenses;
  7. fuel if a PMV is used;
  8. medical and other types of travel insurance including those charged by the travel agent; and
  9. automobile rental and associated costs such as fuel during the period of leave at the member's post.

10.21.07(5) (Insurance) The member is responsible to ensure that invoices show transportation costs, trip cancellation and travel health insurance costs separately.

10.21.08 - HLTA for Member of Ship's Company

The following applies to HLTA for members of a ship's company:

  1. if the member travels from a port of call to the member's home or previous place of duty, the member is entitled to the most economical direct airfare from the port of call that coincides with the start of the member's leave travel to the member's home or previous place of duty and back to the ship;
  2. if the member travels from a port of call to a third location, the allowance, from the planned port of call that coincides with the start of the member's leave, is calculated in accordance with CBI 10.21.06(1) - Amount. On completion of leave travel, the member is sent to the ship's location (next port of call, if applicable). The later portion is not included in the HLTA calculation, it is only to enable the member to rejoin the ship. On most sailings the schedule of port visits is known prior to making any travel arrangements, however, if the schedule of port visits is not known, a request for a third location rate is made to the Director Compensation and Benefits Administration; and
  3. if RHLT is authorized, the most economical direct return airfare for the member's next of kin to travel and be reunited with the member is used. The member's travel back to the port of call, if the ship has sailed, is also reimbursable as part of HLTA but shall not be included in the HLTA calculation.

10.21.09 - Meal and Rent Allowances

10.21.09(1) (Meal allowance) The payment of any meal allowance ceases for the period of leave for which HLTA will be claimed whether the member reunites with their next of kin or not.

10.21.09(2) (Rent allowance) If the member vacates commercial lodging for the period of leave for which HLTA is claimed, the payment of any rent allowance ceases for that period.

10.21.10 - HLTA Request Procedure

A request for HLTA includes the following:

  1. a copy of the approved leave form;
  2. details of the leave travel to be taken including itinerary and mode of transportation;
  3. details:
    1. of the calculation of the HLTA under CBI 10.21.05 - HLTA for Travel to Home or Previous Place of Duty or CBI 10.21.07 - HLTA for Reverse Home Leave Travel upon which reimbursement is based, or
    2. the amount of the HLTA as established under CBI 10.21.06 - HLTA for Travel to a Third Location or CBI 10.21.08 - HLTA for Member of Ship's Company;
  4. a certification by the applicable Approving Authority, as follows:

    "I certify that (member's rank and name) was granted leave with pay for the period from (date) to (date) and (rank and name) has provided satisfactory proof that the member incurred the transportation expenses being claimed:

    1. to reunite with their next of kin (NOK) at the member's home or former previous place of duty,
    2. for their NOK to reunite with the member at the post,
    3. to reunite with their NOK at a third location, or
    4. to travel to a third location without reuniting with their NOK.

    "I further certify that no previous HLTA claim has been paid to the member for leave granted within this entitlement period";

  5. certification by the member as follows:

    "I certify that except as indicated on this claim, I have not been and will not be reimbursed by the public or a third party for the transportation expenses related to the journey for which I am claiming Home Leave Travel Assistance (HLTA) and no transportation was provided without charge. I further certify that the items claimed herein have not been claimed previously and that the details are as stated".

10.21.11 - Change in Travel Plan

10.21.11(1) (Operational requirements) Requests for the reimbursement of costs resulting from changes to leave or travel arrangements due to operational requirements are made to the Director Compensation and Benefits Administration for consideration.

10.21.11(2) (Personal reasons) Any cost resulting from a change in leave or travel arrangements due to personal reasons is not reimbursable.

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Section 22 – Vacation Travel Allowance

10.22.01 - Intent

The intent of Vacation Travel Allowance is to assist members and their families to take a vacation away from the post during each posting, with more frequent travel provisions for members at more difficult posts.

10.22.02 - Eligible Members

10.22.02(1) (Eligible members) This section applies to a member posted to a place of duty outside Canada for a period of twelve months or more.

10.22.02(2) (Service Couple) Each member of a service couple is entitled to a vacation travel allowance, except that only one member of a service couple may claim the entitlement under this section for each dependant or special dependant.

10.22.03 - Entitlement

10.22.03(1) (Entitlement) Subject to the other provisions of this section, a member and any dependant normally residing with the member at the post, including special dependants and dependent students attending primary or secondary school away from the post but not in Canada, are entitled under the terms and conditions of FSD 50, to a vacation travel allowance (VTA) to assist them in taking a vacation in Canada or some other location.

10.22.03(2) (VTA rates) The Director Compensation and Benefits Administration establishes annually on 01 June, a VTA Rate Table in accordance with the method set out in FSD 50.

10.22.03(3) (Rate applicable to member) The value of a member's initial VTA is based on the rate and number of qualifying dependants applicable on the date of the member's arrival at the post. Subsequent VTA benefits will be based on the rate and number of qualifying dependants applicable on the date of the subsequent VTA request, if any.

10.22.04 - Verification

10.22.04(1) (Requirement) A member who receives a Vacation Travel Allowance (VTA) is required to prove that the VTA was expended in accordance with CBI 10.22.03 (Entitlement) by providing proof to the AA:

  1. within 30 days of completion of travel if the VTA is used for one trip;
  2. on completion of all travel for which VTA was issued, but no later than the final departure from the post, if the VTA is used for more than one trip.

10.22.04(2) (Retention of proof of travel) The member shall retain appropriate proof of travel, such as airline tickets and boarding passes, including approved Leave Forms, supplemented by other proof such as hotel receipts and passport entries in order to meet verification requirements of the VTA. The member shall retain these for a period of seven years, the same period as other income tax related documents.

10.22.04(3) (Verification) VTA is verified subject to the following:

  1. the VTA of the member and each eligible dependant and special dependant is verified on an individual basis;
  2. 75% of the VTA has been spent on travel and travel-related expenses including transportation, accommodation, meals and incidental vacation travel expenses such as tours, entry fees, ski passes, etc. in accordance with CBI 10.22;
  3. transportation expenses on travel for which assistance under Section 10.21 (Home Leave Travel Assistance) is claimed cannot be used to meet the verification requirement under Section 22; and
  4. when travel is by PMV or rental vehicle, the charges/fees for vehicle rental, fuel, oil, road/bridge tolls, ferries and other transportation may be included, but transportation charges/fees shall not be based on a mileage/kilometric rate.

10.22.04(4) Repealed

10.22.04(5) (Recovery) Amounts issued for the VTA shall be recovered from the member in the following circumstances:

  1. if proof of the expenditures cannot be produced, the member is responsible to refund the corresponding amounts of VTA;
  2. a member who cannot prove that the VTA has been used for the purpose intended is to return the unsubstantiated portion of the VTA or use the unsubstantiated portion of the VTA for future travel before the end of their posting; or
  3. Iif the member's household size decreases after a VTA has been issued but before it has been used, the member is responsible to return any unused portion of the VTA for that dependant or special dependant.

10.22.04(6) Repealed

10.22.04(7) Repealed

(TB, effective 1 April 2009)

10.22.04(8) (Additional VTA) No additional VTA will be issued until the verification procedure and adjustments, if any, have been completed.

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Section 23 – Compassionate Travel

10.23.01 - Intent

10.23.01(1) (Intent) Compassionate Travel Assistance is designed to compensate a member at a post for transportation and travelling expenditures arising from:

  1. the serious illness or injury of a dependent student or infirm child; or
  2. the critical illness, critical injury or death of
    1. the father or the mother of the member,
    2. the father or the mother of the member's spouse or common-law partner,
    3. brother or sister of the member or the member's spouse or common-law partner,
    4. member of the family unit as defined in FSD 54, or
    5. a non-dependent child of the member of the member's spouse of common-law partner.

10.23.01(2) (Parental assistance) There is a provision for travel to assist the father or mother of the member or spouse or common-law partner through a major life event such as on giving up the family residence and moving into an elder-care facility.

10.23.02 - Eligible Members

10.23.02(1) (Eligible members) This section applies to a member who is posted, attached posted or attached posted (temporary) to a place of duty outside Canada.

10.23.02(2) (Service couple) For the purposes of this section, one of the members of a service couple, designated by the couple, is deemed to be a dependant of the other member.

10.23.03 - Entitlement

10.23.03(1) (Entitlement) Subject to the provisions of this section, a member who is granted compassionate leave under article 16.17 - Compassionate Leave of the QR&O is entitled to Compassionate Travel Assistance under the terms and conditions of FSD 54, except that the employee's share under FSD 54 does not apply.

10.23.03(2) (Accommodation) For any accommodation entitlement existing for employees at the headquarter city under FSD 54, a member is entitled under this section to accommodation at the location to which the member is entitled to travel to for compassionate reasons.

10.23.03(3) (Verification) A member who receives a CTA is required to provide proof of travel to the AA within 30 days of completion of travel.

10.23.03(4) (Additional CTA) No additional CTA will be issued until the verification procedure and adjustments, if any, have been completed.

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Section 24 – Safe Storage Expense Benefit

10.24.01 - Intent

The intent of the Safe Storage Expense Benefit is to provide reasonable protection if a member's living accommodation is unoccupied during a temporary absence of the member from the post, whether the absence arises from duty or other circumstances. The risk of burglary or unlawful entry may be greater than in Ottawa, depending on the duration of the absence and the incidence of crime at the post.

10.24.02 - Eligible Members

10.24.02(1) (Eligibility) The following section applies to a member posted to a place of duty outside Canada.

10.24.02(2) (Service couple) Only one member of a service couple is entitled to the allowances and benefits under this section.

10.24.03 - Entitlement

A member who is required to leave their post temporarily and whose living accommodation will be unoccupied is entitled to reimbursement in accordance with the terms and conditions under FSD 28 for the following:

  1. the lesser of:
    1. storage expenses, including the cost of packing, cartage, insurance and unpacking of the member's effects, and
    2. expenses for custodial services providing comparable protection; and
  2. storage expenses for the member's automobile.

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Section 25 – Emergency Evacuation and Loss

10.25.01 - Intent

The intent of the allowances and benefits in this section is to provide assistance to a member, if the member or the member's dependants or special dependants are subject to an emergency evacuation from the post.

10.25.02 - Eligible Members

10.25.02(1) (Eligible members) This section applies to a member who is posted to a place of duty outside Canada.

10.25.02(2) (Service couple) This section applies to each member of a service couple, except that if there are dependants or special dependants residing with the service couple, only one member may claim the allowances and benefits under this section for each dependant or special dependant.

10.25.03 - Entitlement

Subject to the other provisions of this section, if in the opinion of the Chief of the Defence Staff, circumstances at the post require the member or the member's dependants or special dependants to be evacuated, the member may be entitled to reimbursement for expenses and such other compensation as established by FSD 64.

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Section 26 – Compensation for Damage or Loss of Furniture and Effects

10.26.01 - General Provisions

10.26.01(1) (Intent) This section provides for compensation as a result of damage or loss of furniture and effects occurring during a move to or from locations outside Canada for a member whose move does not occur under the Canadian Forces Integrated Relocation Program. This section also applies to damage or loss of furniture and effects occurring during a move under CBI 10.5.24 - Local Move, CBI 10.10 - Relocation expenses for a person qualifying as a dependant or special dependant during posting), and CBI 10.25 - Emergency evacuation and loss.

10.26.01(2) (Non application) This section does not apply to damage to or loss of baggage covered by CFAO 59-4 - Compensation for Loss of or Damage to Personal Baggage Accepted for Shipment.

10.26.02 - Eligible Members

10.26.02(1) (Eligible members) The following section applies to a member who is posted to a place of duty outside Canada.

10.26.02(2) (Service couple) Only one member of a service couple may claim the compensation under this section for each shipment of furniture and effects authorized.

10.26.03 - Entitlement

A member who has been authorized shipment of furniture and effects under CBI 209.84 - Shipment of Furniture and Effects to or from a location outside of Canada is entitled to:

  1. compensation for loss of or damage to furniture and effects in accordance with the terms and conditions of DAOD 7004-2 - Compensation for Loss of or Damage to Personal Property;
  2. reimbursement of the cost of obtaining estimates of repairs to items damaged in transit;
  3. reimbursement of the cost of obtaining professional appraisals of heirlooms, art objects, antiques and collections (other than stamp or coin) if such appraisals are required for in-transit insurance coverage.

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Section 27 – Inheritance

10.27.01 - Intent

The intent of the allowances and benefits in this section is to provide assistance to a member who inherits furniture and effects or a PMV during a posting.

10.27.02 - Eligible Members

10.27.02(1) (Eligible members) This section applies to a member who is posted to a place of duty outside Canada for a period of twelve months or more.

10.27.02(2) (Service couple) Each member of a service couple is entitled to the benefits under this section.

10.27.03 - Entitlement

10.27.03(1) (Entitlement) Subject to paragraph (2) or (3), a member who acquires furniture and effects as a result of an inheritance during a posting outside Canada is entitled to the payment of the storage costs incurred either in or outside Canada of such effects, until the member is assigned to a place of duty in Canada.

10.27.03(2) (Storage costs – approved facility) A member who chooses an approved storage facility for the storage of inherited furniture and effects is entitled to be reimbursed the storage costs to the extent that the weight of the stored furniture and effects does not exceed the maximum weight entitlement provided under the Shipment of Household Goods and Effects section in the Canadian Forces Integrated Relocation Program (CFIRP).

10.27.03(3) (Storage costs – non-approved facility) A member who chooses a non-approved storage facility for the storage of inherited furniture and effects is entitled to be reimbursed the actual amount not to exceed the average storage costs charged for the maximum weight entitlement referred to in paragraph (2) by the approved storage facilities located in the area.

10.27.03(4) (Member's responsibility) The cost of packing, crating and shipping the inherited furniture and effects to the storage facility is the responsibility of the member.

10.27.03(5) (Move of father or mother) With prior agreement of the Foreign Service Interdepartmental Co-ordinating Committee, inheritance may also include furniture and effects or PMV transferred from the member's father or mother who move from a family residence into an elder-care facility.

10.27.03(6) (PMV storage) A member is only entitled, for a posting outside Canada including any cross-posting, to the storage of one inherited PMV, until the member is posted back to Canada.

10.27.03(7) (Shipment of PMV) A member who inherits a PMV during a posting outside Canada and was otherwise entitled to the shipment of a PMV under the CFIRP but had not previously shipped a PMV to the post, is entitled to the shipment of one inherited PMV in accordance with the terms and conditions set out in the CFIRP.

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Section 28 – Custodial Expense and Private Motor Vehicle Storage

10.28.01 - Custodial Expense

10.28.01(1) (Intent) The intent of this instruction is to provide assistance for expenses associated with maintaining a vacant residence while on deployment outside Canada.

10.28.01(2) (Application) This instruction applies, after December 2004, to a member who is on deployment as set out in MFSI 10.1 or prohibited posted outside Canada:

  1. who has no dependants;
  2. who is part of a service couple (SC), and
    1. both members of that SC are away from their principal residence for service reasons; and
    2. their dependants, if applicable, do not reside in the principal residence during the member's absence and the principal residence remains vacant; or
  3. who is a single parent, if their dependants are under 18 years of age and do not reside in the principal residence during the member's absence and the principal residence remains vacant.

10.28.01(3) (Reimbursement) Subject to the remainder of this instruction, a member is entitled to actual and reasonable expenses from a commercial firm of up to $275 per month, supported by receipts.

10.28.01(4) (Commercial Services) Eligible commercial costs include those related to snow removal, lawn maintenance, security, minor maintenance and additional insurance costs.

10.28.01(5) (Limitation – Normal Expenses) Normal recurring expenses such as property taxes, electricity, telephone service, cable, internet, water, gas, sewer and other utility expenses that a member would have incurred had the residence been occupied are not reimbursable.

10.28.01(6) (Limitation – Long Term Storage) There is no entitlement to reimbursement of custodial expenses when a deployed member has placed their household goods and effects in long-term storage.

10.28.01(7) (Limitation – Single Quarters) A member occupying single quarters is not eligible for this benefit.

10.28.01(8) (Calculation) Calculation of custodial expense shall be based on the actual days in each calendar month for partial months.

(TB, effective 1 January 2005)

10.28.02 - Storage of Private Motor Vehicle and Related Expenses

10.28.02(1) (Intent) The intent of this instruction is to reimburse a member for the storage of a Private Motor Vehicle (PMV) when the shipment of the PMV to the location of the deployment is not authorized.

10.28.02(2) (Application) This instruction applies, after December 2005, to a member who is on deployment as set out in MFSI 10.1 or prohibited posted outside Canada.

10.28.02(3) (Entitlement) A member to whom this instruction applies is entitled to:

  1. store the vehicle at public expense:
    1. at the nearest place where commercial storage facilities are available at actual and reasonable cost, supported by receipts; or
    2. when commercial storage is unavailable or not practical, DCBA may authorize the use of a non-commercial storage facility, of which the member's reimbursement is limited to $30 per month; and
  2. return travel to the location of storage, where such storage facilities are necessarily outside the place of duty, in accordance with CBI 209.30 - Entitlements and Instruction, (see Canadian Forces Temporary Duty Travel Instruction) in respect of that journey.

10.28.02(4) (Retrieval of stored vehicle) On re-deployment, the member is entitled to the most practical and economical of:

  1. shipment of the private motor vehicle to the new place of duty, under paragraph (5) of CBI 209.83 - Transportation and Travelling Expenses – Move of Officers and Non-commissioned Members on Posting or of Dependants; or
  2. return travel to the storage facility in accordance with CBI 209.30 (see Canadian Forces Temporary Duty Travel Instruction) or CBI 209.83 in respect of that journey, and
  3. when it is necessary to prepare the stored vehicle for road operation, the member may be authorized a necessary one-day scheduled stopover and, in this case, shall receive the benefits under CBI 209.30 (see Canadian Forces Temporary Duty Travel Instruction) or CBI 209.83.

10.28.02(5) (Preparation of stored vehicle – roadworthiness) When a vehicle is stored in a commercial storage facilities, the member may be reimbursed expenses that are required to restore the vehicle to roadworthiness up to $200. These expenses may include labour charges associated with a mandatory safety check, towing charges, brake cleaning/adjustments and labour and minor parts associated with a minor tune up.

(TB, effective 1 January 2006)

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