DAOD 2016-0, Approval to Travel on Canadian Forces Aircraft

1. Introduction

Date of Issue: 2010-06-11

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).

Supersession: CFAO 20-20, Service Airlift – Personnel

Approval Authority: Vice Chief of the Defence Staff (VCDS)

Enquiries: Director Support Operations (DSO) – SJS


2. Definitions

CF aircraft (aéronef des FC)

CF aircraft means all aircraft operated by or on behalf of the DND or the CAF.

CF flight (vol des FC)

CF flight means a flight by CF aircraft that is conducted in support of DND and CAF activities.

CF operation (opération des FC)

CF operation means any deployment of the CAF within Canada or internationally, and may be local, regional, national and international in scope or nature.

duty travel (voyage en service commandé)

Duty travel means travel on a CF aircraft undertaken in the performance of a military duty for CAF members and travel undertaken for purposes of employment for DND employees and other civilians.

government official (représentant du gouvernement)

Government official means a civil servant, or an elected official and any member of their political staff, at the federal, provincial, territorial and municipal levels of government in Canada.

non-duty travel (voyage qui n'est pas en service commandé)

Non-duty travel means any travel on a CF aircraft that is not duty travel.

non-governmental organization (organisation non gouvernementale)

Non-governmental organization means an organization that is not part of a national, regional or local government and includes civilian charities, advocacy organizations and humanitarian relief organizations.


Top of Page

3. Policy Direction

Context

3.1 This DAOD applies to CF flights where passengers are booked through a DND passenger reservation system. For other flights, refer to 1 Canadian Air Division (1 Cdn Air Div) Orders.

3.2 This DAOD does not apply to the approval of passengers to fly aboard a CF aircraft on a flight that is conducted with a primary purpose of supporting the activities of an organization other than the DND and the CAF. Approval for passengers to fly on such a flight shall be governed by:

  1. the terms of the arrangement, between the DND and the CAF and the other organization, under which the CF aircraft is being provided; or
  2. in the absence of an arrangement that deals with passenger-carrying, an arrangement between the other organization and the commander having operational control over the CF aircraft.

Policy Statement

3.3 The DND and the CAF are committed to ensuring that CF flights are:

  1. operated in support of and in the interest of the DND and the CAF; and
  2. provided in a timely and efficient manner.

Requirements

3.4 For all CF flights, the DND and the CAF shall ensure that a passenger reservation process is available for duty travel and non-duty travel.

Top of Page

4. Authorities

SJS Authority

4.1 The SJS DOS has the authority to set policy and issue directives and orders for duty travel and non-duty travel on CF flights.

Approval Principles

4.2 The Approval Authorities Who May Authorize Travel of Passengers on CF Flights table sets out the:

  1. designation of passenger categories authorized to travel on CF flights based on the principle that only those passengers traveling in support of, or in the best interest of the DND and the CAF will be authorized to travel on CF flights; and
  2. approval authorities of passenger categories to travel on CF flights based on the principle that authority to approve travel on CF flights shall rest with the DND and the CAF authorities best placed to determine the best interests of the DND and the CAF.

4.3 This DAOD does not convey authority to task or authorize a CF flight which follows a separate process.

4.4 Approval to travel granted under this DAOD:

  1. does not guarantee a flight; and
  2. is subject to any requirement established by the Commander, 1 Cdn Air Div, for passengers on certain aircraft types to have specific training or medical qualifications.

Approval of Passenger Categories to Travel on CF Flights

4.5 The passenger categories for duty travel and non-duty travel and the approval authorities who may authorize travel on CF flights are set out in the following table:

Approval Authorities Who May Authorize Travel of Passengers on CF Flights - Duty Travel

Passenger Categories for Duty Travel (Notes)

Vice Chief of the Defence Staff

Level 1 Advisors (15)

Task Force Commanders

Formation Commanders and NDHQ Directors General

Wing or Base Commanders

Commanding Officers

CAF Member (1)

X

X

X

X

X

X

Service Animal (2)

X

X

X

X

X

X

DND Employee (1) (3)

X

X

X

X

X

X

Foreign Military Member on CAF Exchange (1)

X

X

X

X

X

X

Royal Canadian Mounted Police (RCMP) Member

X

X

X

X

X

X

Contractor Engaged by the DND

X

X

X

X

X

 

Member of an Organization with a Collateral Relationship with the DND (4)

X

X

X

 X

X

 

Cadet Organization Personnel (5)

X

X

X

X

X

 

Member of the Media

X

X

X

X

 

 

Student on a CAF Course (6)

X

X

X

X

 

 

Government Official and Staff Member (7)

X

X

X

 

 

 

Member of CAF Liaison Council

X

X

X

 

 

 

Non-Governmental Organization Representative

X

X

X

 

 

 

Civilian on Compassionate Status (8)

X

X

X

 

 

 

Military Honorary (9)

X

X

 

 

 

 

Royal Family Member / Governor General and Staff Member (10)

X          

Other Person Not Listed

X          

Approval Authorities Who May Authorize Travel of Passengers on CF Flights - Non-Duty Travel

Passenger Categories for Non-Duty Travel (Notes) (11)

Vice Chief of the Defence Staff

Level 1 Advisors (15)

Task Force Commanders

Formation Commanders and NDHQ Directors General

Wing or Base Commanders

Commanding Officers

CAF Member and Spouse or Dependant (12)

X

X

X

X

X

X

Foreign Military Member on CAF Exchange and Spouse or Dependant

X

X

X

X

X

X

RCMP Member (13)

X

X

X

X

X

X

DND Employee (1) (3)

X

X

X

X

X

 

Member of NATO or a Commonwealth Armed Forces (14)

X

X

X

X

X

 

Familiarization Flight Passenger

X

 

 

 

X

 

Notes

  1. Includes a spouse or dependant of a CAF member, DND employee or foreign military member if their travel is related to the duty travel of the CAF member, DND employee or foreign military member.
  2. A government-owned or gained dog being handled by a member of a military or civilian police agency.
  3. Includes a staff member of a non-public property organization, commonly referred to as an "NPF employee".
  4. Includes the Conference of Defence Associations, Dominion of Canada Rifle Association, Benevolent Funds, Royal Canadian Air force Association, Navy League of Canada, Royal Canadian Naval Association, Federation of Military and United Services Institutes of Canada, and those other organizations to which the DND provides grants and contributions through transfer payments as specifically identified in main estimates.
  5. Includes a member of the Royal Canadian Sea Cadets, Royal Canadian Army Cadets, Royal Canadian Air Cadets, Junior Canadian Rangers, a civilian instructor and a volunteer of a cadet organization. Travel to and from cadet organization training may be considered duty travel for the purposes of this DAOD.
  6. Other than a DND employee or CAF member.
  7. When determined by the approving authority to be travelling in the interest of the DND and the CAF.
  8. Applies to a DND employee, other government department employee, NPF employee and DND contractor traveling on compassionate status while deployed outside of Canada in support of CF operations.
  9. A person holding an honorary CAF appointment under provisions of CFAO 3-4, Honourary Appointments and Honourary Ranks, and spouse if the approving authority deems spousal attendance is appropriate.
  10. Includes the spouse or dependant of the Governor General if their travel is related to the duty travel of the Governor General.
  11. Only on flight legs authorized for general leave.
  12. Unaccompanied leave travel is authorized for spouse or dependants.
  13. Must have valid leave document from their chain of command.
  14. Restricted to active military personnel of NATO and Commonwealth countries.
  15. Includes commanders of Canada Command (Canada COM), Canadian Expeditionary Force Command (CEFCOM), Canadian Operational Support Command (CANOSCOM) and Canadian Special Operations Forces Command (CANSOFCOM).

Top of Page

5. References

Acts, Regulations, Central Agency Policies and Policy DAOD

  • B-GS-055-000/AG-001, Provision of Services

Other References

  • CFAO 3-4, Honourary Appointments and Honourary Ranks
  • CFAO 20-1, Passports and NATO Travel Orders
  • CFAO 20-12, Transportation of Personnel
  • CFAO 20-15, Shipment of Baggage
  • CFAO 20-19, Service Airlift – General Policy
  • CFAO 20-26, Service Airlift – Transportation of Personnel on ATG Route Trainer, Special and Training Flights
  • CFAO 24-5, Funerals, Burials and Graves Registration
  • A-GA-135-001/AA-001, Flight Safety for the Canadian Forces
  • 1 Canadian Air Division Orders, Volume 3, 3-106, Airlift of Non-Duty Passengers
  • 1 Canadian Air Division Orders, Volume 3, 3-111, Service Dogs/K9 Teams