DAOD 5016-0, Standards of Civilian Conduct and Discipline

1. Introduction

Date of Issue: 2005-04-01

Application: This is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CF members) who act as managers or supervisors of DND employees.

Supersession:

  • CPAO 7.05, Standards of Conduct
  • CPAO 7.06, Discipline

Approval Authority: This DAOD is issued under the authority of the Assistant Deputy Minister (Human Resources - Civilian) (ADM(HR-Civ)).

Enquiries: Director Labour Relations Policies and Programs (DLRPP)


2. Definitions

delegated manager (gestionnaire délégataire)

Delegated manager means a manager or supervisor with delegated powers or functions in relation to human resources management, pursuant to Subsection 12.2(1) of the Financial Administration Act, and as identified in the Department of National Defence Instrument of Delegation of Labour Relations Authorities.

disciplinary measure (mesure disciplinaire)

Disciplinary measure means a measure taken in response to the misconduct of an employee, namely:

  • written reprimand;
  • suspension;
  • financial penalty;
  • demotion; or
  • termination of employment.

misconduct (inconduite)

Misconduct means the improper conduct of an employee who deliberately, recklessly, or through negligence, breaches established standards of conduct or ethics.

3. Policy Direction

Context

3.1 DND employees are expected to conduct themselves in such a way as to command a high degree of confidence and respect. Standards of conduct for all DND employees are therefore necessary.

3.2 Policy and instructions with respect to established standards of conduct for CAF members are set out in DAOD series 5019.

3.3 Subsection 12(1) of the Financial Administration Act (FAA) authorizes every deputy head in the core public administration, with respect to the portion for which he or she is deputy head, to establish standards of discipline and prescribe financial and other penalties to be applied for breaches of discipline or misconduct.

3.4 For direction on exercising disciplinary measures, see the Guidelines for Civilian Discipline.

Policy Statement

3.5 DND employees are responsible at all times for conforming to established standards of conduct.

3.6 The DND and the CAF are committed to:

  1. taking prompt, consistent and reasonable disciplinary measures in response to misconduct of DND employees; and
  2. holding DND employees accountable for any misconduct resulting from factors within their control.

Requirements

3.7 The DND and the CAF shall:

  1. ensure DND employees have access to the established standards of conduct;
  2. provide managers and supervisors with guidance, support and training on:
    1. the established standard of conduct for DND employees; and
    2. disciplinary measures to be taken in response to misconduct;
  3. establish the range of disciplinary penalties.

3.8 Delegated managers shall:

  1. respect the Instrument of Delegation of Labour Relations Authorities;
  2. take prompt action in cases of suspected misconduct in accordance with the Guidelines for Civilian Discipline;
  3. impose appropriate disciplinary measures based on the:
    1. nature of misconduct;
    2. operational requirements; and
    3. principles of corrective and progressive discipline as set out in the Guidelines for Civilian Discipline.

3.9 Managers and supervisors shall:

  1. advise DND employees of the established standards of conduct.

3.10 DND employees shall:

  1. comply with all applicable conduct requirements set out in:
    1. legislation and regulations;
    2. departmental policies and directives;
    3. Treasury Board policies; and
    4. the Values and Ethics Code for the Public Service;
  2. act in a manner that is:
    1. consistent with departmental interests;
    2. consistent with the public interest; and
    3. non-partisan with respect to political activity participation pursuant to Section 33 of the Public Service Employment Act;
  3. observe safe practices and safety regulations in the performance of their assigned duties and report to their manager or supervisor any unsafe or dangerous situation.

3.11 DND employees shall not:

  1. use, nor permit the use of, their position, title or authority, to give an improper advantage to or advance the private interests of another;
  2. unless specifically permitted by another departmental policy, use or authorize the use of any departmental premises or equipment, or electronic network, for other than official purposes;
  3. drink alcohol or take any unauthorized substances while at work; and
  4. report for work under the influence of alcohol or any unauthorized substance.

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4. Authorities

Authority Table

4.1 The following table identifies the authorities associated with this DAOD:

The ...has or have the authority to ...

ADM(HR-Civ)

  • approve and issue directives on the established standards of conduct and discipline for DND employees; and
  • oversee the effectiveness of the directives.

Director General Labour Relations and Compensation

  • establish instructions and guidelines on established standards of conduct and discipline for DND employees; and
  • advise civilian human resource service centers (CHRSC) with respect to the standards of conduct and discipline directives, instructions and guidelines.

CHRSC

  • advise delegated managers with respect to:
    • the established standards of conduct and discipline for DND employees; and
    • their authorities and responsibilities concerning action to be taken in response to misconduct by DND employees; and
  • advise managers and supervisors with respect to the established standards of conduct and discipline for DND employees.

delegated managers

  • determine disciplinary measures to be taken in response to misconduct by DND employees;
  • within the limits of their delegation (see the Instrument of Delegation of Labour Relations Authorities):
    • impose, reduce and rescind disciplinary measures; or
    • make recommendations to a higher level regarding disciplinary measures to be taken.

managers and supervisors

  • advise DND employees of the established standards of conduct.

5. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

  • DAOD 5005-3, Employee Assistance Program
  • DND Civilian Staffing Directive
  • Guidelines for Civilian Discipline
  • Defence Ethics Program