2008-01

Receiving Inspection for Parts Procured from Canadian Forces Supply System by Civilian Support organizations

Effective Date: 01 December 2008

Version in Effect: 2 (revised 1 September 2011)

Reference: TAM Part 5, Chapter 2, Section 2

OPI / Telephone: DTAES 4-5 / 819-939-4757

1.       Purpose

1.1.          This Technical Airworthiness Authority (TAA) Advisory is intended to assist organizations in the development of policy and processes for accepting/rejecting parts that have been received from the Canadian Forces Supply System (CFSS) with limited conformance documentation.

1.2.          This TAA Advisory is not mandatory nor does it constitute a regulation.  It describes a means acceptable to the TAA, but is not the only means to demonstrate compliance with the regulation(s).  If you elect to use this TAA Advisory, then all the important aspects of it must be followed.

2.       Applicability

2.1.          This TAA Advisory is applicable to all TAA-accredited/recognized maintenance organizations (civilian) and their subcontractors engaged in performing first, second and third level maintenance on military aeronautical products using parts and materials provided by the Canadian Forces Supply System (CFSS). This advisory may also be applicable to accredited/recognized materiel support organizations responsible for the inspection of parts and material provided by CFSS for use on military products.

3.       Related Material

3.1.      Definitions:

  1. Approved Parts – In accordance with paragraph 3.2.1.a, approved parts are  parts :

(1)     Accompanied by appropriate conformance documentation certifying their conformance to the approved type design; and

(2)     Received from sources acceptable to the TAA.

  1. Conformance Documentation – the minimum documentation required to certify conformance to the approved type design.

3.2      Regulatory References:

3.2.1.      Technical Airworthiness Manual (TAM):

  1. Part 5, Chapter 2 – Procurement and Control of Aviation Replacement Parts
  2. Part 1, Chapter 4 – Assignment of Technical Airworthiness Authority
  3. Part 3, Chapter 1 – Conduct and Control of Maintenance

3.2.2.      Civilian and/or other military airworthiness regulations/advisories.

  1. A-LM-007-014/AG-001 – Canadian Forces Supply Manual
  2. C-05-005-P09/AM-001 – Maintenance Program Implementation – Support Activities
  3. Canadian Aviation Regulations (CARs), 2007-2

(1)     Part V, Subpart 71, 571.07 – Installation of New Parts

(2)     Part V, Subpart 71, 571.08 – Installation of Used Parts

4.       Discussion

4.1.      Conformance documents from the CFSS

4.1.1.      Due to the large volume of legacy parts and equipment procured prior to the introduction of the rules and standards specified at paragraph 3.2.1.a, some organizations have been experiencing difficulty complying with the conformance documentation requirements associated with the receipt of approved parts as stipulated therein. While in the past, CFSS acquisition policy has ensured that aviation replacement parts were procured through acceptable sources, the management and control of conformance documentation for stocked parts and materials has not always been consistently applied.

4.1.2.      With the recent alignment of acquisition processes detailed at paragraph 3.2.2.a. and the airworthiness program, work is well underway to ensure that no new parts will be introduced into the CFSS and issued to the maintainer unless they are accompanied with the required documentation.

4.1.3.      This TAA Advisory is intended to assist organizations in developing suitable policy and procedures to describe the documentation requirements associated with CFSS parts, during the incoming inspection, and prior to installation or use. This TAA Advisory is expected to remain in effect until such time as the legacy fleets have been retired and/or legacy stock has been expended.

4.2.      Acceptable Means of Compliance

4.2.1.      Certificate of Conformance for new aviation parts and Standard and Commercial parts shall identify the source of supply and include as a minimum, a positive identification of the item by part number, nomenclature, serial number and shelf life, if applicable.  Documents that may be accepted as a CofC are:

  1. An Original Equipment Manufacturer’s or approved maintenance organization’s CofC;
  2. Transport Canada Civil Aviation (TCCA) Form 24-0078 – Authorized Release Certificate or TCCA Form One (replacement for TCCA Form 24-0078);
  3. Federal Aviation Administration (FAA) Form 8130-3, Airworthiness Approval Tag;
  4. FAA 8130-4, Export Certificate of Airworthiness;
  5. Joint Aviation Authority (JAA) Form One, Authorized Release Certificate;
  6. European Aviation Safety Agency (EASA) Form One, Authorised Release Certificate;
  7. DND CF 1280 Form, Certificate of Inspection or Release, for standard and commercial parts;
  8. DoD Form 250, Materiel Inspection and Receiving Report, for standard and commercial parts;
  9. A CF 543 form (Off Aircraft Unserviceability Record) for parts manufactured by a CAF AMO;
  10. A packing slip or shipping document, that accompanies a part, or packaging/labeling that identifies the manufacturer, the manufacturing standard and/or manufacturer’s part number and model number, as applicable, and identification of the lot or batch number, and cure date/shelf life, if applicable; and,
  11. Other documentation, approved by the Type Certificate Holder (TCH) that provides the minimum information required as described above.

4.2.2.      Certificate of Conformance for used aviation and Standard and Commercial parts shall consist of a maintenance release signed by an authorized individual and shall identify the source of supply and include as a minimum, a positive identification of the item by part number, nomenclature and serial number, if applicable.  Documents that may be accepted as a CofC are:

  1. A CF 543 form (Off Aircraft Unserviceability Record) for items that have been repaired or overhauled by a CAF Maintenance Organization or a contractor;
  2. A contractor certificate that is deemed equivalent to the CF 543; and
  3. Other documentation, approved by the TCH that provides the minimum information required as described above.

4.2.3.      Replacement parts that have an assigned retirement life and/or overhaul life shall also be accompanied by usage and maintenance information necessary to confirm their serviceability as stated in the TAM.  Specifically, aircraft parts with assigned overhaul life but no retirement life must be accompanied with information going as far back as the last overhaul. Aircraft Parts with retirement life (whether or not they also have an overhaul life) must be accompanied with all usage and maintenance data since the parts were new. 

4.2.4.      Used life tracked parts held in the CFSS shall have one of the following military forms or a TCH approved contractor form that provides the equivalent information:

  1. CF 357. Aircraft Engine History Record. The CF 357 is used to record the history of manufacture, overhaul, Modification and Special Inspection Status of aircraft engine;
  2. CF 358. Aircraft Item History Record. The CF 358 is used to record the remaining life of serial numbered life items and selected non-life items. A CF 358 (or TCH approved alternate) shall be included with a “used” lifed item for it to be deemed a “serviceable” approved part;
  3. CF 359. Aircraft – Major Assembly History Record. The CF 359 is used to record the life cycle of the major assembly and its history of manufacture, overhaul, Modification and Special Status; and
  4. CF 361. Aircraft Auxiliary Power Unit History Record. The CF 361 is used to record the life cycle of the major assembly and its history of manufacture, overhaul, Modification and Special Status.     

4.2.5.      Parts that do not comply with the requirements of paragraph 4.2. shall be referred to the Type Certificate Holder for recertification in accordance with para 3.2.1.c. prior to being accepted or used on aircraft.  At no time can parts with retirement lives that are missing usage information be used on DND/CAF type certified aircraft.