Sample Letters

 

Letters from Reservists

Pro forma letters have been prepared that Reservists and Commanding Officers can use as a starting point for correspondence with employers.

Employee Request for Leave for a Course

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

As you may be aware, in addition to being employed with [company or organization name], I am also a member of the Reserve Force, serving with [unit name] in [community].

Reservists such as myself serve in the Canadian Forces on a part-time basis. As a member of the Reserve Force, I am required to undergo various military training courses in order to develop skills that will allow me to take on increasingly difficult positions of responsibility.

In general, there are three aspects to all courses I undertake. The first is skill training as a [trade]. The second is general work and management skills such as problem analysis, time management, leadership, teamwork and self-discipline. Finally, being in the military requires that I meet a high standard of duty, integrity and dependability. I believe that this training is not only of personal and professional benefit to me, but also has a direct and positive effect on my civilian employment.

This year, as part of my career progression, I have the opportunity to complete a course to be conducted at [location] from [date] to [date]. I therefore request leave for military training [in accordance with established company policy]. [I also request that you consider salary top-up to fill the gap between my military and civilian pay.]

hope that you will give this request your most serious consideration. Your investment in my military career also represents an investment for [company or organization name].

If you have any concerns about the nature of my service, please don't hesitate to call [me] [rank, name and position of Commanding Officer or designate] at [telephone number].

Yours sincerely,

Employee Request for Leave for UN or Other Operational Duty

Note: This letter can be easily adapted to suit domestic or international operations.

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

As you may be aware, in addition to being an employee of [company name], I am also a member of the Reserve Force, serving with [unit name] in [community]. As such, I have recently been asked to participate in a United Nations peacekeeping mission in [location] as a [position]. [Brief description of nature of mission or operation, if appropriate, especially if it domestic or local to the employer's community.]

Reservists such as myself serve in the Canadian Forces, usually on a part-time basis. It would be my wish to be able to say yes to this offer of short-term, full-time service. However, as this is a 10-month tour of duty, I could do so only with your consent. I therefore request special leave without pay to participate in this peacekeeping mission with the Canadian Forces.

The dates of my absence would be from [date] to [date]. I would not hesitate to say that the skills and knowledge I will gain from such a unique experience represent a once in a lifetime investment opportunity for personal and professional development. It is also an exceptional opportunity to contribute to Canada's international peacekeeping efforts.

If you would like more information on this peacekeeping mission or the Reserve Force in general, I would be happy to discuss this further with you. You may also contact [rank, name, position of Commanding Officer or designate at xxx-xxx]. [I thank you for the support you have given me in the past and hope you will give this request serious consideration.]

Sincerely,

Employee Request for Time Off for Exercise or Annual Training

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

As you may be aware, in addition to being an employee of [company or organization name], I am also a member of the Reserve Force, serving with [unit name] in [community].

Reservists such as myself serve in the Canadian Forces on a part-time basis. As a member of the Reserve Force, I undergo military training exercises in order to practise and develop the skills I have learned in training, including leadership.

This summer the Canadian Forces will be conducting a major military exercise at [location]. I am writing this letter therefore, to request leave of absence from [date] to [date] so that I may participate in this exercise.

I hope that you will give this request your most serious consideration. Your investment in my military activities also represents an investment for [company or organization name]. [I thank you for the support you have given me in the past. Your generosity is very much appreciated.]

If you have any concerns or require further information about the nature of my service, please don't hesitate to call [me] [rank, name and position of Commanding Officer or designate] at [telephone number].

Sincerely,

Employee Resignation and Thank You Letter

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am writing to submit my resignation from the position of [job title] at [name of company/organization] effective [insert last date of employment].

It was not easy to make the decision to leave [company/organization]. However, as a Reservist with [name of unit], I am excited by the prospect of serving the Canadian Forces as a [military job title] on Operation [specify] in [location] for the next [time period i.e. 12 months].

Because of the extended duration of this operation, I will not be returning to [company/organization].

I would like to take this opportunity to thank you very much for the support and professional opportunities you provided during my time at [company/organization]. I am leaving with good memories of the many experiences I shared with my colleagues, and I wish you the very best success with your future endeavours.

Sincerely,

Employee Thank You for Time Off

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I would like to express my sincere appreciation for your allowing me time off from my civilian employment to participate in [name of exercise/course/operation] at [location] from [date] to [date].

During this [course/exercise/operation] my responsibilities included [brief description. Place emphasis on responsibilities that will be valued in the civilian workplace. Use civilian terminology].

Once again, thank you for your support of my military service and my work on [course/exercise/operation]. Please let me know if you have any questions about my Reserve Force service or my recent activities.

Sincerely,

Employee Update on Operational Duty

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

Just a brief note as we are very busy here in [location of operation]. So far, I have been [describe duties, use civilian terminology].

It's quite an experience, but I want you to know that I'm also thinking about my co-workers back at [name of civilian company].

Thank you again for agreeing to grant military leave. I look forward to returning to work on [date].

Sincerely,

Letters from Commanding Officers

Pro forma letters have been prepared that Reservists and Commanding Officers can use as a starting point for correspondence with employers.

Commanding Officer Notification of Employee Promotion

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. It is my privilege and pleasure to advise you of the recent Reserve Force promotion of [first name] [last name] who is an employee of [company or organization name].

[Rank] [name] was promoted to the rank of [rank] on [date]. [He/she] has been an active member of this unit for [length of time] and is a valued member of our team. [His/her] promotion reflects the quality of [his/her] performance of [his/her] duties of as well as [his/her] leadership and management skills. These are skills that I know [he/she] puts to use every day in [his/her] civilian work.

On behalf of this unit and the Reserve Force, please accept my thanks for the support you have shown. I know you too will be pleased with [rank] [last name]'s success.

Please don't hesitate to contact me directly at xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

Sincerely,

Commanding Officer Notification of Student Promotion

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. It is my privilege and pleasure to advise you of the recent Reserve Force promotion of [first name] [last name] who is a student at [educational institution].

[Rank] [name] was promoted to the rank of [rank] on [date]. [He/she] has been an active member of this unit for [length of time] and is a valued member of our team. [His/her] promotion reflects the quality of [his/her] performance of [his/her] duties of as well as [his/her] leadership and management skills. These are skills that I know [he/she] puts to use every day in [his/her] academic work and that will be of immense value in [his/her] future civilian career.

On behalf of this unit and the Reserve Force, please accept my thanks for the support you have shown. I know you too will be pleased with [rank] [last name]'s success.

Please don't hesitate to contact me directly at xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

Sincerely,

Commanding Officer Request for Employee Leave for a Course

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

I am writing you to request that [he/she] be granted leave to undertake a [course name] course at [location] from [date] to [date] [in accordance with your established company policy].

This course will allow [him/her] to learn [short, description of the aim of the course]. In addition [he/she] will he constantly evaluated on [his/her] self-discipline, leadership, team work and time management skills to ensure [he/she] meets the high standard required of all Reservists.

The skills that [rank] [last name] will learn by participating in this course will, without a doubt, be skills [he/she] will apply in [his/her] work with [company or organization name]. Thus, I hope you will view this request as an opportunity to invest in [his/her] personal and professional development, which of course, is of interest to both of us.

If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the course [he/she] is undertaking, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

It is only with the excellent cooperation of the employers such as yourself that Reservists are able to serve their country through periodic military activity. Your support of the Reserve Force is much appreciated.

Sincerely,

Commanding Officer Request for Employee Leave for an Exercise

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

This summer the Canadian Forces will be conducting a major military exercise at [location]. I am writing to request that [rank and last name] be granted a leave of absence from [company or organization name] to participate in this exercise from [date] to [date].

[Rank] [last name] will be employed as [position or job] during the exercise. [Brief description of nature of duties, if appropriate.] This will allow [him/her] to practice [his/her] skills and knowledge that have been acquired over during [his/her] Reserve Force training. The skills and knowledge will also be of direct benefit to your organization. I hope you will view this request as an opportunity to invest in [his/her] personal and professional development which is, of course, of interest to both of us.

If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the exercise in which [he/she] will be participating, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

I would be grateful if you could advise me of your decision as soon as possible so that we can finalize our planning work. The Reserve Force relies on the excellent cooperation of employers such as yourself to permit Reservists to serve their country through periodic military activity. [Rank] [last name]'s participation will benefit your organization and our country.

Sincerely,

Commanding Officer Request for Employee Time Off for Operations

Note: This letter can be easily adapted to suit domestic operations or international operations.

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

[Rank] [last name] has an opportunity to participate in [operation name] in [location] as a [position]. [Brief description of nature of mission or operation, if appropriate, especially if it domestic or local to the employer's community.]

I am writing to request that you consider granting [him/her] special leave to undertake this important activity. [His/her] period of absence would be from [date] to [date], which allows time for refresher training before the mission plus a well-deserved rest period at the end of what will be a physically and emotionally challenging time.

[Rank] [name] has been an active member of this unit for [number] years. [His/Her] selection for this mission is a demonstration of the skills and qualifications [he/she] has acquired during [his/her] reserve service. During the mission [he/she] will be responsible for [brief description of duties, especially those that will be of benefit and interest to a civilian employer. Use civilian terminology.]

I hope that you will also see this as an opportunity to contribute to Canada's security and sovereignty as well as international stability. In addition, this activity represents an opportunity to invest in [his/her] personal and professional development, which is, of course, of interest to both of us.

I hope that you will give this request your favourable consideration. In order for proper administrative details to be completed, I look forward to receiving your response as soon as possible. In the meantime, please call [me directly at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx] if you have any questions about [rank] [name]'s Reserve Force service, training or this operation.

Sincerely,

Commanding Officer Request for Student Leave for a Course

[DND Letterhead]

[File Number]
[Educator's name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

I am writing you to request that [he/she] be granted leave from [his/her] classes to undertake a [course name] course at [location] from [date] to [date].

This course will allow [him/her] to learn [short, description of the aim of the course in civilian terminology]. In addition [he/she] will he constantly evaluated on [his/her] self-discipline, leadership, team work and time management skills to ensure [he/she] meets the high standard required of all Reservists.

The skills that [rank] [last name] will learn by participating in this course will, without a doubt, be skills [he/she] will apply in [his/her] academic work and will be of immense value in [his/her] future civilian career. Thus, I hope you will view this request as an opportunity to invest in [his/her] personal and professional development, which is, of course, of interest to both of us.

If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the course [he/she] is undertaking, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

Your support of [rank] [last name] and the Reserve Force is deeply appreciated.

Sincerely,

Commanding Officer Request for Student Time Off for Exercise

[DND Letterhead]

[File Number]
[Educator's name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

The Canadian Forces will be conducting a major military exercise at [location] [approximate timeframe, e.g., next month, this fall, etc.]. I am writing to request that [rank and last name] be granted a leave of absence from [his/her] classes to participate in this exercise from [date] to [date].

[Rank] [last name] will be employed as [position or job] during the exercise. [Brief description of nature of duties, if appropriate, using civilian terminology.] This will allow [him/her] to practice [his/her] skills and knowledge that have been acquired over during [his/her] Reserve Force training. The skills and knowledge will also be of direct benefit [his/her] academic performance and future civilian career, and I hope you will view this request as an opportunity to invest in [his/her] personal and professional development which is, of course, of interest to both of us.

If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the exercise in which [he/she] will be participating, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

I would be grateful if you could advise me of your decision as soon as possible so that we can finalize our planning work. Your support of [rank] [last name] and the Canadian Forces is deeply appreciated.

Sincerely,

Commanding Officer Request for Student Time Off for Operational Duty

Note: This letter can be easily adapted to suit domestic operations or international operations.

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

[Rank] [last name] has an opportunity to participate in [operation name] in [location] as a [position]. [Brief description of nature of mission or operation, if appropriate, especially if it domestic or local to the educator's community.]

I am writing to request that you consider granting [him/her] special leave from [his/her] [classes] [academic program] to undertake this important activity. [His/her] period of absence would be from [date] to [date], which allows time for refresher training before the mission plus a well-deserved rest period at the end of what will be a physically and emotionally challenging time.

[Rank] [name] has been an active member of this unit for [number] years. [His/Her] selection for this mission is a demonstration of the skills and qualifications [he/she] has acquired during [his/her] reserve service. During the mission [he/she] will be responsible for [brief description of duties, especially those that will be of benefit and interest to a civilian educator and that will benefit the Reservist's future civilian career. Use civilian terminology.]

I hope that you will also see this as an opportunity to contribute to Canada's sovereignty and security as well as international stability. In addition, this activity represents an opportunity to invest in [his/her] personal and professional development, which is, of course, of interest to both of us.

I hope that you will give this request your favourable consideration. In order for proper administrative details to be completed, I look forward to receiving your response as soon as possible. In the meantime, please call [me directly at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx] if you have any questions about [rank] [name]'s Reserve Force service, training or this operation.

Sincerely,

Commanding Officer Thank You for Employee Time Off for Course

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

Please accept my sincere thanks for your allowing [rank] [last name], an employee of [company or organization name], time off to undertake [course name] course at [location] during [date].

As [he/she] may have already explained to you, this course will enable [him/her] to [brief description of course objectives, especially those that benefit the civilian workplace, using civilian terminology]. I sincerely believe that this course, not only, added to the personal development of [rank] [last name]] but will also be beneficial to your organization.

Once again thank you. Your continued support of the Canadian Forces is greatly appreciated. Please contact me if you wish to discuss any matters relating to Reserve Force service.

Sincerely,

Commanding Officer Thank You for Employee Time Off for Exercise

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. Please accept my sincere thanks for your allowing [first name] [last name], an employee of [company or organization name] time off to participate in [name of exercise] at [location] from [date] to [date].

As [rank] [last name] may have already explained to you, [he/she] was employed as [position or job]. [His/her] responsibilities included [brief description, especially those that will be useful in the civilian workplace, using civilian terminology]. I sincerely believe that this experience has provided [him/her] with personal and professional growth of unequalled value. The benefit to your organization is also invaluable.

Your continued support of the [rank] [last name] and the Canadian Forces is deeply appreciated. Please contact me directly at xxx-xxxx if you wish to discuss any aspect of [rank] [last name]'s Reserve Force service.

Sincerely,

Commanding Officer Thank You for Employee Time Off for Operational Duty

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

On behalf of the Reserve Force, I would like to express my sincere thanks for your allowing [rank] [last name] time off to participate in [name of operation] during the period [date] to [date]. [If appropriate, add brief description of nature of the operation, especially if it was a domestic operation or in the employer's region.]

As [he/she] may have already explained to you, [he/she] was employed as [position or job]. [His/her] responsibilities included [brief description, placing emphasis on activities that will be valuable in the civilian workplace, using civilian terminology]. I sincerely believe that this experience has provided [him/her] with personal and professional growth of unequalled value. In this sense, the benefit to your organization is also invaluable.

It is only as a result of your generosity that [rank] [name] was able to participate in this activity. By contributing to [his/her] Reserve Force career you have also made a direct and unique contribution toward [international peace/well-being of your fellow Canadians, etc.] – a contribution few of us may ever have the opportunity of making.

Thank you for continued support of [rank] [name] and the Canadian Forces. Please contact me directly at xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

Sincerely,

Commanding Officer Thank You for Student Time Off for Course

[DND Letterhead]

[File Number]
[Educator's name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

Please accept my sincere thanks for your allowing [rank] [last name] time off to undertake [course name] course at [location] during [date].

As [he/she] may have already explained to you, this course will enable [him/her] to [brief description of course objectives, especially those that benefit the academic course of study and future civilian career, using civilian terminology]. I sincerely believe that this course added to the personal development of [rank ] [last name] will also benefit [his/her] academic performance.

Once again thank you. Your continued support of the Canadian Forces is greatly appreciated. Please contact me if you wish to discuss any matters relating to [rank] [last name]'s Reserve Force service.

Sincerely,

Commanding Officer Thanks for Student Time Off for Exercise

[DND Letterhead]

[File Number]
[Educator's name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. Please accept my sincere thanks for your allowing [first name] [last name], a student at [educational institution name] time off to participate in [name of exercise] at [location] from [date] to [date].

As [rank] [last name] may have explained to you, [he/she] was employed as [position or job]. [His/her] responsibilities included [brief description, especially those that will be useful in the academic environment and future civilian career, using civilian terminology]. I sincerely believe that this experience has provided [him/her] with personal and professional growth of unequalled value.

Your continued support of the [rank] [last name] and the Canadian Forces is deeply appreciated. Please contact me directly at xxx-xxxx if you wish to discuss any aspect of [rank] [last name]'s Reserve Force service.

Sincerely,

Commanding Officer Thanks for Student Time off for Operations

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

On behalf of the Reserve Force, I would like to express my sincere thanks for your allowing [rank] [last name] time off to participate in [name of UN mission or operation] during the period [date] to [date]. [If appropriate, add brief description of nature of the operation, especially if it was a domestic operation or in the employer's region.]

As [he/she] may have already explained to you, [he/she] was employed as [position or job]. [His/her] responsibilities included [brief description, placing emphasis on activities that will be valuable in the civilian workplace, using civilian terminology]. I sincerely believe that this experience has provided [him/her] with personal and professional growth of unequalled value. In this sense, the benefit to your organization is also invaluable.

It is only as a result of your generosity that [rank] [name] was able to participate in this activity. By contributing to [his/her] reserve career you have also made a direct and unique contribution toward [international peace/well-being of your fellow Canadians, etc.] – a contribution few of us may ever have the opportunity of making.

Thank you for continued support of [rank] [name] and the Canadian Forces. Please contact me directly at xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

Sincerely,

Letters Relating to Unit Employer Support Events

Pro forma letters have been prepared that Reservists and Commanding Officers can use as a starting point for correspondence with employers.

Employer Confirmation of Attendance at Unit Event

Registration

Unit Employer Support Event

At [Unit Name]

[Date]

[Please note, because of a limited number of spaces available for this activity, the first xx responses will be selected]

  • Yes, I will participate
  • No, I will not participate

Name: _________________________________

Title: __________________________________

Company: ______________________________

Address: ____________________________________

____________________________________________

Postal Code: ____________

Telephone: ______________ Fax: ________________

R.S.V.P. by [date] to

  • [Rank, first and last name of OPI]
  • [Position]
  • [Full name of Unit]
  • [Telephone]
  • [Fax]

Invitation to Unit Employer Support Event

Note: Invitation letters are often signed by unit commanding officers. It may also be advantageous to have the honorary colonel or lieutenant-colonel issue the invitation, especially if that individual has strong community connections.

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

[Unit name in full] is a unit of the reserve component of the Canadian Forces in [community]. It's area of interest extends [describe geographic area of members] and it has [number] members. These exemplary men and women generally serve in the military on a part-time basis and most have civilian employment or are students. Because of their military and professional training, these "citizen soldiers" develop qualities, attributes and work skills that are valued in the civilian work place.

To show you the scope of reserve training and activities, I extend a cordial invitation for you to attend [event] on [date] at [location]. Activities will begin at [civilian time] and conclude at approximately [civilian time]. The dress for the event will be [appropriate dress].

[name of OPI] will be coordinating all administrative details for this event. Should you have any questions, you can reach [him/her] at [phone number]. If you are unable to attend please feel free to send an alternative person from your organization. I would ask that you confirm your or your representative's attendance by [phoning us by date] [faxing back the attached confirmation] so that the final administrative deadlines may be met.

I sincerely hope that you or your representative will be able to attend. Employers of all types find reserve training valuable to their employees, whether in transferable technical skills or more personal attributes such as discipline, values, loyalty, initiative, and promptness. This is a great opportunity to learn more about our Reserve Force and observe the "Reserve Advantage" first hand.

Sincerely,

Letter of Confirmation from Unit

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

We are pleased that you have accepted our invitation to attend [event name] on [date].

During your visit, you will come in contact with men and women in the Reserve Force who are highly trained and who possess valuable work skills and work values such as loyalty, self discipline, personnel management and leadership that are directly transferable to the civilian workplace. Hundreds of other employers have already recognized the value of military training and have personally observed that their employees who are in the Reserve Force are more productive, capable and motivated.

We have prepared a visit schedule that is informative and full of enriching activities. I attach an outline of activities, which begin at [civilian time] and will conclude at approximately [civilian time]. Please bring your business cards to assist in your registration, and also for "networking" that will take place during the visit.

I look forward to meeting you. Please don't hesitate to call me or [OPI rank, first and last name] at [telephone number] if you have any questions or concerns.

Sincerely,

Thank You/Follow-Up to Unit Employer Support Event

[DND Letterhead]

[File Number]
[Employer or supervisor name]
[Address]
[Date]

Dear []:

It was a pleasure to have you as our guest at the [event]. I am sure that my [soldiers/sailors/air personnel] were able to give you some idea of the breadth of skills and abilities they possess. Not only are they a valuable asset to the Canadian Forces, but also to you, their civilian employer and to their community.

You may have noticed that some of the training done by our Reservists is similar to managerial training done in civilian organizations. As you are aware, this training can be an expensive proposition. However, by allowing, your Reservists-employees to attend short military career progression courses, you would be helping to develop a better Reservist and a more valuable employee.

If you were unable to sign a Statement of Support for the Reserve Force during your visit, I strongly encourage you to take that step today. If [company or organization] has a human resources policy governing leave for military activities, please file a copy of it with the Canadian Forces Liaison Council in Ottawa. By filing your Statement of Support or leave policy with the Council, you will "go on the record" with your support, and join thousands of other Canadian employers who have taken this step.

Should you wish additional information on this or any other issue connected with the Reserve Force, please feel free to contact me or [Provincial Liaison Officer of the Canadian Forces Liaison Council] the Canadian Forces Liaison Council at 1-800-567-9908.

Thank you for taking the time out of your busy schedule to participate in [event] with our unit. As a small memento, I have enclosed a few photos of this event.

Sincerely,

Unit Employer Support Event Itinerary

Itinerary

Unit Employer Support Event

At [Unit Name]

[Date]

        Time        Activity

The itinerary is subject to amendment

Suggested dress:

Cameras and video cameras are permitted.

Location: [room number, street address] [include a map if necessary]

 

Date modified: