CACSC Visiting Lecturer's Guide

Background

1.       The Canadian Army Command Staff College is a Canadian Army Doctrine Training Centre (CADTC) unit, commanded by a Commandant who reports to the Commander Canadian Army Doctrine Training Centre.  Under the current organization, the Directing Staff (DS) comprises serving Lieutenant-Colonels and Majors of the Canadian Army, as well as a Royal Canadian Air Force officer and allied officers of equivalent rank from the United Kingdom and the United States of America.

Lecture Routine

2.       While some lectures are delivered by members of the College staff, others are delivered by guest lecturers.  The lectures cover a variety of subjects relating to the course curriculum.  When lecturers are invited to the College for a presentation it is the intent of the Commandant to personally meet with them prior to their lecture subject to his availability.

3.       A lecture period normally consists of either, a thirty-five-minute lecture and concludes with a fifteen-minute discussion period or, a sixty-minute lecture, a ten-minute break and concludes with a thirty-minute discussion period.  During the discussion period students and staff ask questions of the guest lecturers and engage in a debate/discussion of the subject material.  Experience has shown that this period is generally very productive.

4.       The College is a bilingual unit; therefore bilingual guest lecturers are expected to deliver a portion of their lecture in each official language.  As a minimum the College will have all presentation material translated so both official languages are represented.

5.       Lecturers are encouraged to schedule a rehearsal or at least a technical check.

Lecture Material

6.       The College is committed to displaying all presentations in a bilingual format; therefore all slides and/or graphics of lecture material must be in both official languages, an English and a French version.  The College provides translation services for those lecturers with a unilingual presentation.

7.       Unilingual lecture material must be received sufficiently early to enable the College staff to arrange translation:

  • a.      Up to 25 Slides – four weeks in advance;
  • b.      25-50 Slides – six weeks in advance; and
  • c.      Presentations should not normally exceed 50 slides but if required the lecturer should identify this to the College staff member who has been assigned to arrange their participation.

8.       Bilingual lecture material must be received at least ten working days prior to the lecture date.

9.       If a script is to be used, a copy should be sent along with the slides and/or graphics of the lecture material.  In addition, to facilitate translation all non-standard ACRONYMS must be written in full the first time they are used.

10.     Lecture material can be submitted using one of the following medias:

  • a.      USB Drive;
  • b.      CD; or
  • c.      DVD.

11.     Lecture material is to be sent the Course Administrator using one of the following methods of correspondence:

  • a.      Email to:  CACSC.Ops@forces.gc.ca
  • b.      Mail to:  Course Administrator, CACSC, P.O. Box 17000 Station Forces, Kingston, ON, K7K 7B4; or
  • c.      Courier to:  Course Administrator, CLFCSC, 317 Ontario Street, Ross Block – office 107, Kingston, ON, K7K 7B4. Telephone number (613) 541-5010 extension 5889.12.      Please provide sufficient contact information to acknowledge receipt of the lecture material.

College Auditoria

13.     There are two auditoria within the College:

  • a.      Korea Hall seats 96 people.  It is a tri-presentation system facility capable of projecting computer-generated material using the Land Command Support System (LCSS), Defence Wide Area Network (DWAN) or from a stand-alone notebook computer.  The projection both has internet access and VTC capabilities.
  • b.      Normandy Hall seats 112 people.  It is a tri-presentation system facility capable of projecting computer-generated material using the Land Command Support System (LCSS), Defence Wide Area Network (DWAN) or from a stand-alone notebook computer.  The projection both has internet access and VTC capabilities.

14.     Projection Capabilities.  All auditoria are equipped with modern multi-source audio-visual equipment to handle computer-generated presentations and DVD.  The maximum resolution of the projectors is 1920 x 1080 HD.

15.     The projection screens in both auditoria require the use of a special green laser pointer, which is available on request from our Training Support staff.

Training Support

16.     Guest lecturers may bring their laptop computers and connect to the projectors to deliver a lecture but please ensure that you can connect an external screen to your computer before you come.  (Note: European notebooks require an adapter to convert their external video port to D-Sub 15 Pin Connector to North American standard.)

17.     Guest lecturers must allow at least 60 minutes for our Training Support staff to scan laptops or discs for viruses prior to their lecture and ensure that the presentation works correctly.

18.     CACSC computers are loaded with the Microsoft Office 2010 software, including PowerPoint (Canadian Armed Forces Standard), therefore guest lecturers are strongly encouraged to use PowerPoint file formats (.pptx) presentations for best results.  If videos or audio is included in a presentation it must be ensured that the files are included and in standard file formats such as *.mp4*.wmv, *.avi, *.mp3, or *.wav.  Training Support staff will try to ensure that multimedia files play but with various encoding file types some files may require conversions to play on these computers and that may take more time than is possible.

Accommodation and Meals

19.     Accommodations.  Military and former military guest lecturers normally stay in one of the suites at the Fort Frontenac Officers' Mess located on the College grounds.  Hotel accommodations are used when there are no suites available in the Officers’ Mess and for all civilian guests.  The Course Administrator is responsible for making reservations.

20.     Meals.  Meals will be provided to guest lecturers, for the duration of their stay, at Fort Frontenac Officers’ Mess dining room.

Reimbursement of Guest Lecturers' Expenses

21.    All Canadian military and DND employees who are guest lecturers of the Canadian Army Command and Staff College (CACSC) will use a Travel Order and Claim form (TD claim) and a TAN to make their reservations.  Claims should be prepared by the guest lecturer's unit/section using the financial coding provided by the College.

22.    For guest lecturers who are foreign military or civilian contactor, CACSC will reimburse all reasonable travel expenses incurred in accordance with Treasury Board guidelines.  A Consulting and Professional Services Contract will be utilized to retain the services of foreign military and civilian contractors.  The Course Administrator will arrange for the preparation of the contract.  Guest lecturers will be required to provide an invoice detailing all expenses incurred; original receipts are required.  Reservations for transportation and accommodations can be arranged by the Course Administrator in order to qualify for reduced rates.  Guest lecturers are to advise the Course Administrator if they intend to make their own travel arrangements.  In accordance with Treasury Board guidelines guest lecturers who make their own travel arrangements will be reimbursed up to full-fare economy fare for commercial travel and are to utilize moderately priced hotels.  The College Finance Officer will contact the guest lecturer and provide and explanation of the Treasury Board guidelines and rates.

23.     Guest lecturers that are employees of another department within the Government of Canada will be reimbursed all reasonable travel expenses incurred in accordance with Treasury Board guidelines.  An Other Government Department (OGD) invoice is to be prepared by the guest lecturer's department.  CACSC will provide IS org code, Dept ID and IS reference code to the guest lecturer's department for invoicing purposes.  Personnel from OGDs will arrange their own arrangements for travel and accommodations..

24.     The person responsible for travel and accommodation is the Course Administrator at (613) 541-5010 extension 5889 or CSN 271-5889.

Security

25.     It has been a basic principle of the College that guest lecturers are free to express personal opinions and discuss classified material without fear of disclosure or compromise.  However, lecturers should notify the College if material is of a classified nature (NATO or Canadian).  In such a case, proper security measures will have to be taken as well as some or all of the Allied/foreign officers may have to be excluded from that lecture.

Confirmation of Arrangements

26.     Guest lecturers are provided with some administrative details in the invitation sent by the College requesting their services.  The Course Administrator will subsequently contact them several weeks prior to their lecture date to discuss requirements, accommodation and transportation.  Guest lecturers are requested to advise the College of any audio-visual aids to be used, lecture security classification and any special requirements.  They are also asked to provide an up-to-date biography or curriculum vitae, to be used by the College staff to inform lecture attendees about the guest lecturer.  This biography should be sent as early as possible to the Course Administrator for inclusion in the Guest Lecturer's Administrative Instruction.

Guest Lecturer Contact Information

College 24 hrs (Commissionaire)

(613) 541-5825 or CSN 271-5825

Course Administrator

(613) 541-5010 extension 5889 or CSN 271-5889

Fort Frontenac Officers' Mess

(613) 541-5010 extension 5846